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HomeMy WebLinkAboutHousing Catalyst - Minutes - 12/16/1975L 40 THE CITY OF FORT COLLINS DATE: February 9, 1976 TO: Fort Collins Housing Authority FROM: John McGraw - Director To The Housing RE: Minutes of Special Meeting Held On December 16, 1975 - 4:00 P.M. I. The meeting was called to order by Pete Sanchez, Chairman, in the Office of the Ft. Collins Housing Authority located at 1715 W. Mountain, Ft. Collins, Colorado. II. Present Were: Members: Staff: Pete Sanchez John McGraw, Exec. Director to the Al Kruchten Authority Nancy McComb Ramsey Myatt, City Attorney Mary Klopenstein Wayne Taylor, Administrative Asst. to the Authority Laura Garcia, Secretary Guests: Jim Woods Betty Joe White III. The Authority wished to go on public record thanking Nancy McComb and Betty Joe White for their work on tenant applications. IV. The Authority generally discussed the possibility of hiring Wayne Taylor, Ceta employee under the Section 8 Grant as Assistant Housing Manager. V. Executive Director's Report: A. The Director reported that Site No. 8 should be completed by January 1, 1976 and Sites No. 9 and No. 10 should be completed shortly thereafter. All sites should be gas meterable by January 14, 1976. The Chairman requested that The Architect's Monthly Report be copied for Authority Members. r M rf/L let 1 Ft. Collins Housing Authority Minutes of Dec. 16, 1975 Meeting -2- B. The request for amendment to the ACC and revised budget have been submitted to HUD. Mr. Escabor, HUD Contact, feels that approval in Washington is likely. C. The Section 8 Rent Supplement ACC has been approved by HUD. The request for 20% increase in "Fair Market Rents" has been submitted and is under consideration by HUD. We may proceed without the 20% in order to get the program started. This may speed up approval. D. The Authority has received a letter from The State Sales, Use and Cigarett Tax Division confirming The Authority's exemption from State Sales Tax. Therefore, we can expect a return of around $25,000.00 in Sales Tax refund from The State after the completion of The Project. E. The refrigerators, ranger, and office and maintenance equip- ment have been ordered through The HUD Consolidated Catalog from Sears and Hertz. Murry's appliances and John's Office Supply were unable to beat the "consolidated" prices. Selection of Fire and Extended Coverage and Liability Insurors. John McGraw reported that one bid was received for each as follows: Allendale Insurance Co. for fire and extended coverage and Tackett and Associates (Gulf Insurance) for liability. Nancy McComb moved approval of the selection of the above firms to insure The Project. Mary Klopenstein-seconded the motion and it carried 3-0. VII. Selection of Trash Removal Contractor: Nancy McComb moved approval of the low bidder (Dick's Trash Hauling Service). Pete Sanchez seconded the motion and it carried 2-1. VIII. Selection of a regular meeting day and time. Consideration was postponed until all members could be present. IX. Nancy McComb moved approval of the proposed request for exemption from payment of City water and sewer charges. Mary Klopenstein seconded -- and the motion carried 3-0. X. Payment of disputed Miles Lantz billing. Ramsey Myatt advised The Authority that Lantz could collect payment legally. Morally Jack Whalen gave The Authority Assurance with Miles Lantz present and concurring that no billing over the contract amount would be charged. However, the contract states that these N 40 Ft. Collins Housing Authority -3- Minutes of Dec. 16, 1975 Meeting fees are collectable. Nancy McComb begrudgingly moved that the compromise billing amount of $3,045.56 be paid to Miles Lantz. Pete seconded and the motion carried 2-0, (Mary Klopenstein abstaining). XI. Nancy McComb moved approval of the resolution, appointing Jim Woods Acting Executive Director during The Executive Director's vacation leave. Mary Klopenstein seconded and the motion carried 3-0. XII. Proposed Management Agreement. The Agreement is the H.U.D. standard form with Myatt & McGraw's amendments. H.U.D. recommended that the City prepare the agreement and propose it to The Authority. City Council will consider approval of the current draft at its January 20th or February 3, 1976 meeting. VIII. Proposed "Tenant Lease Form." Nancy McComb moved to delete the words after the word "responsible" in Section No..6 and to insert in the same place the words "to initiate utility services in their own name and make all monthly payments therefor." The Chairman, seeing agreement among members present, declared the motion carried. Nancy McComb moved approval of the Lease with the above amendment -.- The Chairman recognized a consensus and declared the motion carried. IV. Management Policies and Procedures: A. Nancy McComb moved postponement of approval until the next meet- ing and that staff present at that time a written statement from HUD Legal Councel about residency requirements with "cans and cants" indicated. The motion was approved by consensus. The Chairman directed staff to collect data on the condition of applicants current housing to determine "urgency of need." B. Nancy McComb moved approval of The Grievance Policy. The Chairman recognized a consensus and declared to motion carried. 40 to Ft. Collins Housing Authority -4- Minutes of Dec. 16, 1975 Meeting C. Mary Klopenstein moved approval of the Procurement Policy retroactive to the last meeting. The Chairman recognized a concensus and declared the motion carried. D. Nancy McComb moved to delete the words, "a charge should be levied" from the 3rd priority, to delete the 4th priority, and approval of The Community Room policy as so amended. The Chairman recognized a concensus and declared the motion carried. E. The Investment Policy was approved by concensus. F. Nancy McComb moved approval of The Personnel Policy. The Chairman recognized a concensus and declared the motion carried. X. The Meeting was adjourned at 7:30 P.M.