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HomeMy WebLinkAboutHousing Catalyst - Minutes - 03/11/1976N M THE CITY OF FORT COLLINS Memorandum DATE: March 31, 1976 TO: The Housing Authority FROM: John D. McGraw, Executive Director A- fl RE: Minutes of the March 11, 1976 Regular Meeting - 4:15 p.m. I. Called to order by Pete Sanchez, Chairman,at 4:15 p.m. in the office of the Ft. Collins Housing Authority at 1715 W. Mountain Avenue. II. Present were: Pete Sanchez, Chairman Lyle Vigil Mary Klopfenstein Guests Staff - .v n .. a...t.,. { .. .. _ John D McGraw, ExeciitVe Director Wayne F. Taylor,'Assistant' for'Housing Mgment Carlos Ortega, Maintenance Mechanic Mary Ann Kennaugh, Secretary to the Authority Roberta Gallegos Bob Williamson, Attorney Mrs. Gallegos Dan Congdon, General Contractor's Representative Jan Kulas -- III. Chairman Sanchez declared the minutes of the February 12, 1976 meeting approved. The Executive Director requested, and the Chairman allowed the following agenda changes: IV. Roberta Gallegos and her attorney, Bob Williamson (See Exhibit "A" attached here- to) requested that Ms. Gallegos be accepted for housing based on a letter from her doctor (See Exhibit "B" attached hereto), which stated that the only necessary changes would be widening the bathroom door and the installation of ramps for her wheelchair. The Executive Director read the policy regarding the disabled which was adopted at the February 12, 1976 meeting. (See Exhibit "C" attached hereto). He then made the following recommendations: 1. The Housing Authority will assist in determining available funding sources. Minutes of the 3/11/76 Re ar Meeting The Ft. Collins Housing rity M Yage Two 2. The Housing Authority will investigate the ramifications of only the minor changes in terms of insurance coverage. 3. The Housing Authority will check into state and federal laws and local codes to see if they allow occupancy of a unit with only minor changes (i.e. widening the bathroom door and the installation of ramps). 4. The Housing Authority will check with HUD for approval of such changes in terms of meeting building codes and safety requirements. Pending the above action, Lyle Vigil moved that Roberta's request be denied. Mary Klopfenstein seconded the motion, and it carried 3 - 0. V. Dan Congdon, General Contractors Representative, requested that the Housing Authority reduce the amount of retainage fee from the contractor from 10% to 5% per month. Project Colo: 41=1 was 92% complete (as -of 3/1/;76)_, with 70% of the units sold to the local housing authority. Lyle Vigil moved .that_the,request,-b—denied pending further discussion with Glynn Harris of HUD and Miles Lantz, Architect. Mary Klopfenstein seconded the motion, and it carried 3 - 0. VI. Executive Director's Report A. Project Colo. 41-1, as of 3/l/76, was 92% complete with roughly 70% of the units accepted. B. Lyle Vigil moved that the:Housing.Authority.assume.respRppibility, for water and sewer bills incurred during construction, and then go to the City - for possible payment _exemption,_- Mary. Klopfenstein seconded the motion, and -_,- it carried 3 - 0. _ C. All critical information had been mailed to the authority members, and the meeting with Betty Tunnell was scheduled for the next Week. A letter was sent to the Colorado Division of Housing (CDH) providing information on the money required to complete Project Colo. 41-1, and requesting infromation about what requirements must be met by the Authority before CDH can assist. D. Wayne Taylor gave the following occupancy status report: 1. Rams Lane - fully occupied except for 1 unit. 2. Gallup Road - Eight of eleven units were occupied 3. Cherry 6 Grant - fully occupied 4. Impala - 4 units occupied, 7 units empty. In total, about 1/2 of the accepted units are occupied. E. The Annual Contributions Contract and the depository agreement have been Minutes of the 3/11/76 R�r Meeting The Ft. Collins Housing rity Page Three 49 VII. VIII. fully executed. Our request for first quarter funding and fiscal year ending date amendment from September 30, 1977 to December 31, 1976, have been submitted for approval. First quarter funding of around $20,000 should be deposited in the First National Bank before the end of the month. The fiscal year amendment should also be approved by the end of the month. F. All approved the letter of appointment for Wayne Taylor as Assistant for Housing Management (See Exhibit "D" attached hereto). Also approved was a letter to Rosita Bachmann, Human Rights Officer, re- lieving her of duties as Affirmative Action Officer for the Housing Author- ity (See Exhibit "E" attached hereto). Al Kruchten's recommended amendments to "The Management Agreement" (See Exhibit "F" attached hereto) were reviewed. Lyle Vigil moved that the Executive Director incorporate the amendments and seek city approval before final approval by the Authority. Mary Klopfenstein seconded the motion and it carried 3 -'0: A Other Business A. A special meeting was scheduled for 3/15/76 to establish the goal and ob- jectives for the Housing Authority,by order of the Chairman. B. Lyle Vigil moved that the tenants be allowed to have flower and/or vege- table gardens with the following conditions: First, that the tenant be responsible for the garden and costs for replacement of sod removed to accommodate gardens;`second, that `the'gardens b6`planted only ;in approved areas. Mary Klopfensfein seconded the motion and-1t carried-3 - 0. C. Permission to use the CommunityBuilding was approved -for:,. 1. Community Education luncheon on 3/15/76. The cost of the luncheon to be split between the Housing Authority and the City. 2. Parks and Recreations party for handicapped children on 3/27/76. IX. Meeting adjourned at 7:00 p.m. WYATT AND SOMMERMEYER ATTORNEYS AT LAW BILL WYATT 870 SAVINGS BUILDING MAYO 50MMERMEYER FORT COLLINS, COLORADO 80521 TELEPHONE 484-10I2 DAVE WILLIAMS AREA CEDE 303 BOB WILLIAMSON March 9, 1976 Mr. Wayne P. Taylor City of Fort Collins Fort Collins Housing Authority P.O. Box 580 Fort Collins, Colorado 80521 Re: Roberta Gallegos 1019 Sycamore Street Dear Mr. Taylor: Fort Collins,Colorado 80521 This is to inform you that I represent Roberta Gallegos regarding an action to recover monetary damages for the personal injuries she sustained in an accident during September, 1974. We have been working through many of the problems in order to_attempt, to recover some compensation for Roberta as a result of these injuries._ Ms. Gallegos has furnished me - with a copy -of your correspondence dated March 3, 1976- wherein you notified her that the Housing Authority would not, be able to -make necessary structural changes to accommodate her wheel chair. As you recall, I spoke with you briefly on the telephone and asked that we be able to present this to the Housing Authority. You informed me that this would be heard on Thursday, March IT, 1976 at 4:00 p.m. at the office of the Housing Authority at 1715 West Mountain Avenue, Fort Collins, Colorado,.- It is my_ intent that Ms. Gallegos be present at this hearing as well as certain other witnesses whom I will be"contacting prior -to the hearing. Due to the dire financial needs of Ms. Gallegos we are desperately in need of the assistance of the Housing Authority in this situation. It is my understanding that the Housing Authority has been willing to make considerable other structural changes to accommodate Ms. Gallegos. We are in a position that we would not desire these additional changes if we could have the change regarding the door to the bathroom to allow access to Ms. Gallegos and her wheel chair. We intend to bring these matters to the attention of the Housing Authority as well as certain others. Should you desire any other information from me regarding this matter please do not hesitate to contact me. Very truly yours, Robert E. Williamson REW/mks cc: Ms. Roberta Gallegos Dr. Robert Pike Ann Dinsmore, R.P.T. • 0 13, POUDRE VALLEY MEMORIAL HOSPITAL 1024 LCMAY AV6Nu6 FORT COLLINS, COLORAOO. 00521 February 23, 1976 Mr. Wayne Taylor 1715 West Mountain Fort Collins, Colorado 80521 Dear Mr, Taylor, We are writing this in reference to the duplex Ann Dinsmore,- RPT, viewed on Thursday.. February-;19i inorderto make it wheel-- - chair accessible for Roberta Gallegos., As you know, Roberta is confir4d"to a'wheelchair'. The two most essential alterations -in the building that are necessary in order for her to be independent in the unit are 1) ramps to the - front and back doors, and 2) widen the bathroom door (her wheel- chair is.23 inches wide). If these two alterations can be made, the physical therapist would be willing to view the duplex again to see if any very minor changes are necessary. As far as we can ascertain at this time, --Roberta will be able to maneuver in the kitchen'and bathroom' independently. -It- may be necessary for an occupational therapist-- to help'her-arrange her kitchen but this can be arranged -without Alf ficulty: We sincerely hope that you will be able to get Roberta into one of your units. She does very well with her wheelchair and we cannot foresee any difficulty relating to her being in a place of her own. If we can be of any assistance to you in this matter, please let us know. Sincerely, Robert Pike, M.D. Ann Dinsmore, RPT Ft. .Collins Housing Autfty N ,Minutes of the February 12th meeting Page Four V. Al Kruchten requested that consideration of approval of the Management Agreement between the City and the Housing Authority be postponed until the next meeting, so that the members would have more time to review the agreement. Chairman Sanchez so ordered. VI. Deleted. (Grievance Policy has already been approved by the Housing Authority.) VII. The Authority gave consideration to selection of tenants for Sites #9 and #10. During the discussion of tenant selection, the Authority became aware of the need for a policy of selection or non -selection of disabled applicants. The follow- ing policy was offered for approval: That*disabled applicants shall -be- selected .to.occupy=a given -unit only - upon the written advice- from- a medicaid_ doctor- or occupat onal therapist-, that 'such occupancyshallin no way create a-bealth or, safety'bazard.to9 i the applicant, if selected: The Chairman recognized the consensus for approval,,and -the policy' was -adopted.• ' Management Staff submitted a list of tentative applicants to be considered for approval and selection by the Housing Authority. The Director noted that there are 30 applicants eligible for three -bedroom units on the current applicant list, and that ProjOct' Colo. -41-1 will contain 30 units of three -bedroom housing.upon completion. -.-The average contract rentcomputed- -for those ..30-eligibie: applicants __ is rbughly'$33. =The average rent -computed -fun all applicants -is; aiso,_roughly $33.,:.-YThe number>o£ ellbible.applicants ifor two and four- bedroom -units -fair ex-:r-- ceeds- the number: iof units that -will. -be avaible'.', i -Therefore; in- order_ -to- occupy the three -bedroom -units with eligible tenants, -and -continue; to maintain-- - our $50 average -rent; income,• higher -income applicants must -be selected tu.occupy =-- the two and four bedroom units in the initial selection. The proposed tenant selection list represents selection on the basis of that information. RO?O6eq Lyle Vigil moved approval of thevrenant selection list and the procedures used to develop the list. The Chairman recognized a general consensus of approval of the motion, and declared the tenant selection list approved. * VIII. Al Kruchten moved approval of the resolution authorizing execution of the General Depository Agreement. (See Exhibit "B" attached hereto for the Section 8 Existing Rent Program.) Lyle Vigil seconded the motion, and it carried 4 - 0. IX. Seeing no further business, the Chairman declared the meeting adjourned at 6:15 p.m. *It was noted that changes in applicant status may warrant changes in the ap- proved tenant selection list and that the management is authorized to make such changes as necessary. (See Exhibit "A" attached hereto.) M THE FORT COLLINS HOUSING AUTHORITY March 11, 1976 Mr. Wayne Taylor 1715 W. Mountain Ave. Ft. Collins, CO 80521 Dear Wayne, This is to inform you of your official appointment by The Ft. Collins Housing Authority to the position „of-Assistant'for Housing Management. T Your duties will be assigned by the Executive Director and will include responsibility for the enforcement of the Affirmative Action Program as Affirmative Action Officer. Your beginning salary will be $779.00 per month, beginning retroactively on March 1, 1976, plus benefits which will be developed and described at a later date. Sin a ly, JDM/mak John D. McGraw 100% Recvcled Bond FORT N THE FORT COLLINS HOUSING AUTHORITY March 11, 1976 Rosita Bachmann, City Affirmative Action Officer 1717 W. Mountain Ave. Ft. Collins, CO 80521 Dear Rosita: The Ft. Collins Housing Authority wishes to offer belated congratulations on your appointment by the City of Ft. Collins,to the,position of-Qity. Affirmative Action Officer. We understand that the duties of that office -have been assigned to you in addition to your responsibilities as City 'Human Rights Officer. Therefore, the time you are able to contribute to your assignment as Affirmative Action Officer for the Housing Authority is limited. We greatly appreciate your dedicated service in developing and assisting the Authority in maintaining a strong and effective Affirmative Action Program. However, we understand the extent of your new commitments. Our new Assistant for Housing Management has a good, background in Affirma- — tive Action, and we believe that with his assistance we will- be able to maintain an excellent Affirmative Action Program. Thanks for a job well done! Sincerely, �_P_ati S Pete Sanchez Chairman PS/mak cc: Paul Johnson, Director Equal Opportunity, HUD Region VIII 100% Recycled Bond GREELEY UNITED BAN- BUILDING 303.353.1708 ALVIN J.-RUCNTEN, C.P.A. N, LAVERNE MAGNUSON. CP.A. FORT COLLINS FIRST NATIONAL TOO W Cq 3034824468 ft KRUCHTEN AND MAGNUSON CERTIFIED PUBLIC ACCOUNTANTS P.O. BOX 644 FORT COLLINS. COLORADO 80522 March 11, 1976 Mr. Pete Sanchez, Chairman Fort Collins Housing Authority Fort Collins, CO 80521 Dear Mr. Sanchez: FORT MORGAN 407 WEST PLATTC 303� 6>E591 WILLIAM R. RUESCH, CPI, JOHN O. BURGESS. CPA. Since I may not be able to attend the Authority's regularly scheduled meeting this afternoon, I would like to express to you my comments regarding the proposed management agreement with the city of Fort Collins. The general concept of the agreement has already been discussed, and I believe that all of the members of the Authority are in agree- ment with the proposal as set forth. The proposal is well drafted and should adequately serve our purposes until such time as changed circumstances require alterations. There are, however, a few specific points which I think should be considered, as follows: 1. Paragraph 6 needs to be extended to provide for a com- plete set of double entry ledgers and journals, and to state specifically that these ledgers and journals will be kept separately from the City's general account- ing records. As you are aware, the Authority must pro- vide an audit by a CPA annually, and as you are also aware, the City's records for any of its funds ought not to include any Housing Authority financial data. 2. The limits in Paragraph 7 may be too high, and the mat- ter should be discussed before approval. 3. Paragraph 15-C mentions (for the first time in the agreement) a Housing Authority Officer. If it is intended that such Officer is the representative men- tioned in Paragraph 2-A, I object to such authority in his hands; I feel that only the members of the Housing Authority, as a group, should find the contractor to be in default and that it should be the function of the representative to call to the Authority's atten- tion any potential reasons for such findings. In any event, the term "Housing Authority Officer" must be defined, or eliminated. Mr. Pete Sanchez March 11, 1976 Page Two If the above points can be satisfactorily resolved by the mem- bers of the authority, I would like to go on record as approving the agreement. Very truly � y yours, 4A AJK/mmo