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HomeMy WebLinkAboutGolf Board - Minutes - 04/19/2006City of Fort Collins Cultural, Library, and Recreational Services Golf Board Minutes: Regular Meeting of April 19, 2006 Council Liaison to the Board: Councilman Diggs Brown Staff Support to the Board: Jerry P. Brown, Manager of Golf at 221-6350, and Dawn Worth, Administrative Aide at 416-2265 Call Meeting to Order: Larry Buckendorf called the meeting to order at 7:00 p.m. at the City Park Nine Clubhouse. Agenda Review: No changes to the agenda as printed. Items of Note: ♦ Jay Kammerzell called to inform us that he would be absent. ♦ Shane Houska arrived at 7:05, and Chairperson David Johnson arrived at 7:15, assuming the gavel. Approval of Minutes: On a motion by Grant Sherwood, seconded by Lauren DeRosa the Board unanimously (6:0) approved the Minutes of the March 15, 2006 Regular Meeting. Citizen Participation: None at this time. Prepare for Periodic Review of the Golf Board by City Council Jerry reminded the Board that City Council will be reviewing the Golf Board on July 25th and that the Chairperson and Vice Chairperson will need to attend the meeting. He explained that a Periodic Review Questionnaire along with attachments needs to be sent to the City Clerk's office by July 7, 2006. Jerry feels that this review gives the Board the opportunity to provide their input directly to Council. He explained that the last time there was a review of this Board in the mid-1980's it was suggested that the Board be eliminated and the duties of the Golf Board be consolidated with the Parks & Recreation Board. Obviously that did not happen. Jerry suggested to start with the questionnaire and each Board Member should give their input. Larry Buckendorf recommended that each Board Member fill out the questionnaire and e-mail it to Board Chairperson David Johnson. Jerry said he would like them to also e-mail it to Board Vice Chairperson Deron Grothe. When David Johnson arrived at 7:15, Lang explained the discussion to him. It was then decided that Jerry would provide the Board with an electronic version of the questionnaire at home and they would then e-mail it to David, Deron and Jerry. The three of them or David and Deron will then meet prior to the next meeting and prepare a preliminary response to the questionnaire based upon the input from all Board Members, and the Board will then have a discussion at the May 17th meeting. Jerry asked that the Board fill out the questionnaire within the next 2 weeks. Grant Sherwood asked if there were any issues the Board should be aware of prior to the review with Council? Jerry wasn't aware of any issues that pertain to Golf that the Board should be concerned with at this time, other than the overall budget situation. Golf Board Minutes April 19, 2006 Page 2 SouthRidge Restaurant/Snack Bar RFP Packaee Contents Jerry reminded the Board that we discussed this issue at the last meeting. He would prefer to make any changes now before it's time to go out for bid. He asked if there were any questions. Larry Buckendorf thinks that the current document hits the major issues. Jerry believes that we will receive several proposals because he has already received calls from people interested. He said that sometimes after the applicants read the requirements some won't agree with what the City asks of them. Jerry feels that there's the potential for competition because the contract can be for up to 10 years. Jerry said he is pleased with where we are and he feels that there really isn't much that we can change with the size and limitations of the facility. Dan Preble asked if SouthRidge Concessionaire Rob Dahl wanted to expand if there had to be an agreement between Rob and the City? Jerry responded that we would have to mutually agree on it. Jerry explained that Rob has done some things on his own and as well as along with the City. He mentioned that Rob installed a walk-in cooler and there has also been discussion of installing shade on the patio. He said that it could be a possibility for someone to offer improvements in their bid. For example, Jerry informed the Board that City Park Nine Golf Professional Dave McCleave supplied new tables and chairs for the Clubhouse and that was something Dave put in his bid. Jerry said that the Collindale Restaurant Concessionaire has made some physical changes and some of those changes have been made by the City, jointly, or by the vendor. Rob stated that Jerry has been good about contributing when the City has money. Jerry said there is plenty of time before the bid, but asked the Board to let him know if they have any suggested changes. Jerry explained who would be participating on the panel for the bid process. Grant Sherwood asked if the Southridge Greens Community Association was going to participate in the process again. Jerry responded that there isn't a requirement for an outside party to be on the panel, and asked if the Board feels we should add another person to the panel. Dave Johnson suggested that we have three Board Members, but Jerry explained that it would then become a public meeting. SouthRidge Golf Professional Dale Smigelsky suggested that we add an individual from one of the leagues. Jerry said it could be a possibility. Jerry then reminded the Board that there will be three committees this year that Board Members will sit on, and that's for the SouthRidge Concessionaire, the Collindale Golf Professional, and the City Park Nine personnel process for the Superintendent position. Other Business Jerry informed the Board that the new Golf Calendar of Events is up on the City of Fort Collins homepage. There are currently 37 events and there will be more once Dale Smigelsky enters his information. He reminded the Board that this calendar was done at Councilman Diggs Brown's request. It took about six months to get it up and running, but we are happy with the result. Shane Houska asked if it was going to list the leagues? Jerry said it will and when the times are blocked it will state that, and it will also show if there are alternatives such as if the back nine will be open. Jerry said that we want to have as much information on there as possible to inform the public. He asked the Board to take a look at the calendar and let us know if there are any changes we should make. Lauren DaRosa asked if the Men's and Women's City Tournament will be run together this year? Dale said they would and he explained that the Superintendent had to get Golf Board Minutes April 19, 2006 Page 3 the course "tournament ready" both days which meant essentially closing it down for the public. Jerry also informed the Board that the calendar would state when we will be applying chemicals, etc. Lauren asked if we were going to post a sign to let people know about the calendar and Jerry said that he wanted to give it some more time first. Correspondence/Financial and Statistical Reports Jerry informed the Board that he received an e-mail from a golfer in regards to the poor quality of the turf at SouthRidge. Jerry assured the Board that SouthRidge Superintendent Randy Bonneville and his staff is taking care of the issue. Shane Houska stated that he played at Pelican Lakes and Highland Meadows and their turfs' are both in bad shape. Lauren DeRosa asked what measurers were being taken with the geese at SouthRidge? Jerry said Randy has taken measures. We are allowed to use noise makers, but we have to be careful with the City's Noise Ordinance around houses. He said that dogs are the best detourant, but he's concerned that they might attack the geese. ♦ Jerry went over the Financial Report and told the Board that the he wasn't too concerned with the revenue at this point. He said that February was the first positive month we've had in a long time. One of the reasons our revenue is down through March is because we're not selling as many Annual Passes. We were averaging around 450 and now it's around 250. Jerry said that May is when we start getting concerned. Jerry provided the quarterly play statements and expenditure budgets as of 4/l/06. Grant Sherwood asked if we were down about 30% on our sales of Annual Passes from last year? Jerry said it's not off that much and we still have May to go. Adjournment: On a motion by Shane Houska, seconded by Dave Thilmany, the Board unanimously voted (8:0) to adjourn at 7:37 p.m. e-aespectfully submitted, JIu7q WAA Dawn Worth Administrative Aide Meetine Attendance Board Members Staff Larry Buckendorf Jerry P. Brown Lauren DeRosa Dawn Worth Deron Grothe Rob Dahl Shane Houska Jim Higgins David Johnson Dale Smigelsky Dan Preble Grant Sherwood David Thilmany