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HomeMy WebLinkAboutParks And Recreation Board - Minutes - 04/25/19900 • CITY OF FORT COLLINS PARKS AND RECREATION DEPARTMENT PARKS AND RECREATION BOARD MINUTES: Regular Meeting -- April 25, 1990 President Cathy Mulcahy called the meeting to order at 7:05 p.m. Agenda Review: No changes to the printed agenda Approval of Minutes: The minutes of the March 28, 1990 meeting were unanimously approved on a motion by Bob Aukerman, seconded by Bob McCluskey. Citizen Participation: Jack and Carol Salisbury and Galen and Bonnie Frantz were present to ask if any decisions have been made regarding the scheduling at City Park Center for the dance groups. Director of Cultural, Library, and Recreational Services Mike Powers said he would have Recreation Supervisor Terry Keith call Jack and give him an up-to-date report on our decision and on the Community Development Block Grant (CDBG) which will be decided in July. Jack said they schedule their callers two to three years in advance. Board Member Elery Wilmarth asked staff to keep the Board updated on the issue also. Review of Adopt -A -Trail and Adopt -A -Median Programs Parks Superintendent Virgil Taylor passed out information sheets on both programs. He said the Adopt -A -Trail program has 10 of the 11 segments adopted out to various organizations and individuals in the City. This program will help cut down on the cost to maintain the trails. Groups are given trash bags to collect trash along the trail and the Parks staff pick up the bags at various intervals on the trail. The Adopt -A -Median program will go into effect this summer. Adopters will be asked to donate the amount of money it would cost to maintain that particular median. It presently costs the City three to ten cents per square foot to maintain the medians and streetscapes in Fort Collins. Because of liability issues the public would not be allowed to do the maintenance themselves. The medians would be contracted out and the cost charged back to the adoptive group. A small wooden sign would be placed in the median stating who the adopter is for that area (at the cost of the adopter). Virgil explained that 10 years ago the City had 13 acres of medians and streetscapes with a $31,000 maintenance budget. We now have 36 acres of medians and streetscapes with the same budget of $31,000, however the maintenance costs are $110,000 annually, which cuts down on the level of service the Parks Division gives in other areas. Rhodes House Relocation City Senior Planner Kari VanMeter was at the meeting to ask the Board for its endorsement for the concept of moving the Rhodes House to Jefferson Street Park. The Board's concern was a donation or purchase of the land at Jefferson Street Park, which is owned by Union Pacific Railroad, should be secured before moving Parks and Recreation Board Minutes April 25, 1990 Page 2 the house. Staff agreed as this house can only be moved once. Elery Wilmarth made a motion to table this item. The motion failed for lack of a second. After much discussion the Board on a motion by Bob Aukerman, seconded by Roger Tarum, (Elery Wilmarth abstaining), voted 7-0-1 to conditionally endorse the move of the Rhodes House to Jefferson Street Park based on the following: This would be a definite Recreation enhancement; the City would own the Jefferson Street Park, and possibly 17,000 citizens in Fort Collins would benefit from the projects for handicapped and elderly that would be a focus at this site; this project exemplifies historic preservation. The Board is also concerned with the 0&M costs that the department may have in maintenance of the exterior of the site. The Board would like to see the Foundation pick up the outside 0&M costs. The Board does not see this as a precedent for placing structures on parkland, rather this would be enhancement of an existing park use through a preservation project. On October 25, 1989, staff explained to the Board that the Faith Evangelical Church on Drake Road owns land adjacent to the Ross Open Space. The church wants to construct a parking lot and would like to make a trade with the City which would give them access to their land for parking and in return the City would have a trail right-of-way to Dunbar Street. The Board tabled this discussion until staff had more details for the Board. Tonight Civil Engineer Craig Foreman and Park Planning and Development Superintendent Randy Balok along with Forest Saylor of the Faith Evangelical Free Church brought blue prints of the church's proposed parking lot to the Board. Karen Schubert felt the parking lot was too close to the trail and Bob Aukerman agreed with her. Mary Ness' only concern was that the speed limit through that area should be reduced to 30 MPH and is concerned with the safety of the people crossing the street from the church to the parking lot. Randy felt that with the traffic light at Dunbar the speed would be reduced through the area. On a motion by Elery Wilmarth, seconded by Mary Ness, the Board voted 5-3 to accept the plan (Karen Schubert, Bob Aukerman, and Rene' Clements Cooney voted no and Mary Ness, Elery Wilmarth, Roger Tarum, Bob McCluskey, and Cathy Mulcahy voted yes). Revised Recreation Fee Policy One of City Council's goals for staff was the restructuring of the Recreation Fee Policy. Mike Powers gave the Board a presentation on the proposed Recreation Fee Policy. The new policy is based on the concept of direct service and community good. The current policy and accounting structure commingles all expenses, whether direct or indirect, and all revenues, whether from tax support or from fees. Under this current policy, buyers of Recreation Services do not know where their money is being spent. Parks and Recreation Board Minutes April 25, 1990 Page 3 Data was presented from the 1988 Quality of Life Survey that validated the importance of Recreation to the quality of life of the community. Under the new policy format, fees paid by users will be used to cover the direct costs of providing that program. Tax support will be used to cover costs that contribute to the community good of the Recreation program, yet are not part of the users direct experience. President Mulcahy stated that in the 8 years she has been on the Board, this is the best solution to the Recreation Fees issue. Staff will take this plan to a Council budget work session on May 22. Other Business - Assistant to the Director Jerry P. Brown sent the Board an update on the Indoor Pool renovation. He stated Council approved the Professional Services Agreement with Robb, Brenner and Brelig, Inc. for design and construction administrative services for the project. We should know in June what the consultant's recommendations are. - Gerry Horak is the 'new' Council liaison to the Parks and Recreation Board. Board Members and Staff Comments - Roger Tarum said that after last month's meeting with the Roger's Park neighborhood's concerns, that he feels the master plan needs to be clearer on the fact that neighborhood parks are for passive recreation only and that we should keep the organized sports in the community parks. Discussion was raised as to how some parks are scheduled with youth sports and the neighborhoods accept that. - Elery would like a copy of the Board's letter to Poudre R-1 regarding ball fields be sent to City Council. Staff will forward the letter. - Jerry reminded the Board that Cathy Mulcahy and Bob Aukerman's terms on the Board expire in June. So far, there have been six applicants for the Board. - Karen Schubert expressed her concern on the mess the CSU volleyball tournament players left at High School Park over the weekend. She feels we should send a bill for the clean up to CSU or whoever organized the activity. - The next scheduled Board meeting will be Wednesday, May 23, at 7:00 p.m. in the new administrative office at 281 North College. Cathy asked if Board members could tour the building at 6:30 that evening. Staff will let Board members know in the packets next month. C7 • Parks and Recreation Board Minutes April 25, 1990 Page 4 The meeting was adjourned at 9:45 p.m. Meeting Attendance Respectfully submitted, Jackie Rael, Administrative Aide Board Members Staff Guests Cathy Mulcahy Bob Aukerman Karen Schubert Bob McCluskey Roger Tarum Rene' Clements Cooney Elery Wilmarth Mary Ness Mike Powers Jerry P. Brown Virgil Taylor Randy Balok Craig Foreman Peggy Bowers Jackie Rael Kari VanMeter, Planning Chris MacWalters Forest Saylor Jack Salisbury Carol Salisbury Galen Frantz Bonnie Frantz