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HomeMy WebLinkAboutCitizen Review Board - Minutes - 09/15/1999ends Citizens Review Board Regular Meeting 9/15/99, 6:30 p.m. 200 West Mountain Rick Aulino, Sam Blanco, Brian Carroll, Donald Colby, Monica Garcia, Becky Richardson, Carole Stansfield, Hal Dean -Staff Liaison, Greg Tempel -City Attorney's Office, Chuck Wanner -Council Liaison Agenda topics Approval of Minutes Meeting Recorder Meeting Location Absences Review By -Laws FORT COLLINS CITIZEN REVIEW BOARD MINUTES REGULAR MEETING A regular meeting of the Fort Collins Citizen Review Board was held on September 15, 1999 at 6:30 p.m. in the Human Resources Conference Room, 200 West Mountain, Fort Collins. Present at this meeting were Vice -Chair Becky Richardson and committee members Rick Aulino, Monica Garcia and Carole Stansfield. Also present were Council Liaison Chuck Wanner, Assistant City Attorney Greg Tempel, and Staff Liaison Lt. Hal Dean. Meeting Recorder: Sue Preston, present to take meeting minutes, was introduced. li was noted that a City staff person will be available to take minutes at future meetings. Meeting Location: Regular meetings of the board will be held on the 3`d Wednesday of each month at 6:30 p.m. in the Human Resources Conference Room, 200 West Mountain. Approval of Minutes: Committee members reviewed the minutes of last month's regular meeting. Assistant City Attorney Greg Tempel noted that the word "council", used in a couple instances on page 2 of those minutes, should be amended to read "counsel". Rick Aulino made a motion to approve the minutes with the noted amendments; the motion was seconded and carried 4-0. Becky Richardson, Vice -Chair, signed the minutes. Absences: The issue of unexcused absences was then discussed. The City Code provides that three consecutive absences in any calendar year that are not approved by the board chair may result in dismissal of that board member. As of this meeting, two members have missed either mandated training or up to three consecutive meetings. Council Liaison Wanner recommended that an effort be made to remind members of their commitment to the board, the importance of the meetings and training, and the appropriate process to follow to excuse an absence. Then, if attendance of a board member continues to be a problem, the board can report that to the City Council and request to have that board member replaced. The committee members agreed that the process for excusing absences in the future will be to notify Chair Don Colby or Vice - Chair Richardson. The parameters of what constitutes an excused absence will be added to the agenda for the next meeting. Becky Richardson will contact Don Colby with the request that he contact and work with committee members Sam Blanco and Brian Carroll to ensure they complete the training missed, to explain the procedure to excuse absences, and to encourage them to make the meetings/training a priority. Approval of Subcommittee Minutes: Rick Aulino distributed the minutes from the September 14 Review Subcommittee meeting. Monica Garcia made a motion to approve the minutes as written; the motion was seconded and carried 4-0. Minutes: CRB Regular Mee Ping • September 15, 1999 Page Two Case Findings: Rick Aulino distributed a copy of the draft memorandum of finding for I.A. #99-30 for review. Greg Tempel advised that "Confidential" should be added to the top of the memo. Becky Richardson will hand -deliver the finalized memo to City Manager John Fischbach and Chief Dennis Harrison; carbon copies will be mailed to Chuck Wanner, Greg Tempel and board members. Board members then discussed the issue of a press release and what information should be contained therein. Greg Tempel advised Rick Aulino to contact Kelly DiMartino, the City's press liaison, for advice in drafting a release, and requested that Greg have an opportunity to review the release prior to its issuance. The release should reference only the case number, type of violation and whether or not the board found the investigation to be sufficient and accurate. It should not mention names or recommended discipline. The board questioned whether they should be seeing police staffs recommendation for discipline, or if the information given them should be limited to whether or not the complaint was sustained. Greg Tempel advised that this decision would rest with Chief Harrison; however, he recommended the board be given only information as to whether or not the allegation was sustained. Review of By-laws: Rick Aulino made a motion to table discussion of the by-laws until next month's regular meeting; the motion was seconded and carried 4-0. Name Drawing for Case Review Subcommittee Members: Rick Aulino made a motion that the random drawing for case review subcommittee members be held in public, rather than being conducted over the telephone. At present, the ordinance states that the Chair will conduct a random drawing, but does not specify how that drawing is to be conducted. After some discussion, the board members decided to request the ordinance be amended to direct the City Clerk's Office to post 24 hour public notice and conduct the drawings for subcommittee members publicly in the City Clerk's Office. All seven names will be drawn, and the order in which the names are drawn will be noted to allow for any potential conflicts. Greg Tempel said it would probably be November before such an amendment could go through first and second reading and become effective. Board members requested that Greg Tempel draft an amendment for the board's review. Rick Aulino made an amended motion that, until such time as the ordinance can be changed, the Chair conduct the drawings in the lobby of City Hall with a witness present, and that the secretary to the committee post a public notice 24 hours in advance of said drawing and attempt to advise the complainant of the drawing via telephone. The motion was seconded and carried 4-0. The board requested Greg Tempel incorporate the motion into the by-laws for the board to consider at next month's regular meeting. Iftwhen the ordinance is passed by City Council, the by-laws can be amended to reflect that change. The meeting was adjourned at 7:40 p.m.