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HomeMy WebLinkAboutParks And Recreation Board - Minutes - 03/25/1975IIOSOLLINS PARKS AND RECREATION DOTMENT PARKS AND RECREATION ADVISORY BOARD MEETING - March 25, 1975 Vice Chairman, Don Southwick, called the March meeting of the Parks and Recreation Advisory Board to order at 7:30 P.M. Minutes of the last meeting were.accepted. H. R. introduced Mr. Bill Robb and Mr. Brenner, Architect planners, who briefed the Board on their remodeling plan and compared it to our plan. Code specifications had been checked. No cost estimates yet Heating probably satisfactory Air-conditioning will be needed in basement Need good communication system throughout the building Two halls in basement to meet code Additional front entrance to Sr. Citizen offices Cost of an elevator needs to'be considered for use by handicapped. Could go to City Council April 1 Scope - 3 to 6 months City Council member, Nancy Gray, feels City Council needs to meet with us in the next three months before the budget is planned. Mr. Martin of the Senior Citizens' Commission stated that he felt space for their needs of office activities were adequate. roll Bob Hunt expressed great concern about compatibility of the groups, and do we have room for Parks and Recreation staff as it grows? H. R. thinks it can be worked out. Dwain Miller asked if there was any money available under Title 3 funds. COG has $42,000, but shared in two counties, it would not go very far. After much discussion the Advisory Board approved the following two motions: 1. Dwain Miller moved that the Parks and Recreation Advisory Board recommend the preliminary drawings by Robb and Brenner for remodeling the Coloradoan building be presented to the City Council as a general plan. Seconded -'Donna Beard Passed 2. Bob Hunt moved we accept the Parks and Recreation Department recommendations for use of .the old Coloradoan building, with the order of numbering as follows: , The old Coloradoan building shall be used as a Community Recreational Center, managed and supervised by the Parks and Recreation Department. To provide the best and highest . use of space, the building will be designed to accommodate ^ the following programs: M t 1. Offices and work space for recreation staff. 2. Recreation Department sponsored classes and programs. 3.. Extensive senior citizen recreational activities. 4.' Youth activities compatible with building design. 5. Adult activities compatible with building design. 6. Community activities needing meeting space - on a scheduled basis. Dave Philips recommended the staff begin to list problems to be studied soon (immediately) by the Advisory Board and City Council. Budget needs Staff - manage, custodians, etc. Fees for use Hours and days open Uses, etc. priorities H. R. will begin this and an abstract will accompany the two motions presented to City Council. In about one month, a follow-up note should go to City Council alerting them that the Parks and Recreation Department will not be able to handle all of this without help. (Maintenance will be a big expense) Before next meeting - 1. Think over possibility of a fee or rental policy for facilities. 2. Jean Helburg asked the group to consider changing the Community House name to "Pottery Studio". Can be changed by January 1. (It is now listed as Community House in all new bulletins) H. R. mentioned that tennis registration in many groups was full before an hour was over on opening day. Really makes some unhappy. Meeting adjourned 9:50 P.M. Respectfully submitted, LELA HYDER for CLARA DONOHOE THOSE PRESENT: Don Southwick Dwain Miller Donna Beard Lela Hyder Bob Hunt - Dave Philips H. R. Phillips Jean Helburg r \ Randy Balok Nancy Gray Mr. Ed Martin )'Sr. Citizen group Mr. Fred Chambers )'. 11'"S • 0 FORT COLLINS PARRS AND RECRINTION DEPARTMENT March 25, 1975 It is important in the near future to establish a rental policy for facilities under the jurisdiction of the Parks and Recreation DVarzwent. The following are soots areas of concern which will warrauxt discussion when the time comes to establish these policies. 1. Rental of inoide facilities - Coloradoan, Sentor/Youth Center In City Park, Cmwiunity Rousso a. groups seeking meeting rooms. b. groups sewing space for clinics or workshops at no charge to the public. c. groups seeking space for clinics or workshops with a charge to the public. 2. Rental of tennis courts. a. '.cmis Club closed tournaments and socials. b. '.:mania Clua open tournaments and clinics. c. Private groups wishing to have court time for whatever reason - i.e., Newcomer tennis lessonsg church -sponsored tournament. do Court fees for all persons to reserve time to ;play at Edora Park. (It would not be feasible to astablish this policy anywhere also until the. tennis complex is completed at Rolland Moore Park.) 3. Rental of softball/baseball fields. a. Youth baseball b. Youth baseball tournaments. c. Private groups wishing to reserve for 1 or 2 days for a tournament. do Individual tome wishing to reserve fields for organized games with other teems.