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HomeMy WebLinkAboutCultural Resources Board - Minutes - 08/28/1997Cultue Library and Recreational Serv* Lincoln Center CULTURAL RESOURCES BOARD MINUTES Regular Meeting - Thursday, August 28, 1997 5:30 p.m. Lincoln Center Council Liaison: Will Smith Staff Liaison: David Siever IlChairperson: Jennifer Beccard Phone: 495-1875(h) Vice -Chair: Fran Johnson Phone: 493-4480(h) A regular meeting of the Cultural Resources Board was held on Thursday, August 28, 5:30 p.m., at the Lincoln Center. The following members were present: Jennifer Beccard, Fran Johnson, Joan Day, Marcella Wells, Bruce Hendee, Loren Hooper Board Members Absent: Robin Goette Guests: Will Smith, City Council Member Staff Members Present: David Siever, Lincoln Center Evan Hyatt, Lincoln Center Joy Poole, Museum AGENDA I. Call to order (5:34 p.m.) - Jennifer Beccard II. Consideration of tonight's agenda - Item VI was moved ahead of Item V. 417 West Magnolia • Fort Collins, CO 80521-2646 • (970) 221-6735 • FAX (970) 484-0424 Immediately following the consideration of the agenda, City Council member Will Smith informed the Board that a "Conference of the Arts" may take place at the beginning of 1998. A "Conference of the Arts" would involve all interested parties in the community and would involve discussions on the direction of the arts within the community. Mr. Smith encouraged Board members to contact City Council members if they have input into this process. III. Welcome new Board Members - Bruce Hendee & Loren Hooper On behalf of the Board, Jennifer Beccard welcomed the two newest members - Bruce Hendee & Loren Hooper. Each Board member as well as Staff members introduced themselves and talked about their background and interest in being a Board member. IV. Consideration of minutes of June 25 & May 28, 1997 - Joan Day made a motion to accept the minutes of June 25, 1997 as written. Fran Johnson seconded the motion. Passed unanimously. Fran Johnson made a motion to accept the minutes of May 28, 1997 with corrections to items IV and VI. Joan Day seconded the motion. Passed unanimously. VI. Update on a new Performing Art facility - David Siever updated the Board on the status of a new Performing Art facility. The purchase of land for a new Performing Arts facility was one of five land issues passed during the election in April, 1997. The Dther four included land for a Horticultural Center, the new Northside Atzlan Center, a new police facility and a new library facility. A staff member in the City Manager's Office is compiling a "picture" of all five land issues into a plan that will elaborate on site selection, costs, and possible purchase date(s). There is a possibility that the plan for the Horticultural Center could be separated from the other four at a later time. Once a plan has been put together, public input as well as input from the Board and other interested parties will be gathered through an "open house" and/or other public forums. Board members may be asked to help as hosts for an "open house" at a later date. The City/CSU Committee is still intact in order to discuss issues relating to a possible joint facility. Tom Gleason and Lucia Liley have approached the Mayor and the City Manager to discuss the economic benefits of a Performing Arts Center to the community. The Downtown Development Authority has pledged $6,500 towards a study to determine the economic benefits and have asked the City Manager to fund the remainder. The study would also determine the economic of a new Performing Arts facility if it were located at CSU and if it were located in the downtown area. Staff will keep Board members informed of the progress of the land purchase plan and the study of economic benefits of a site as determined by any possible study. V. Discussion of the Fort Fund session of June, 1997 - Jennifer Beccard led the Board in a discussion of the June, 1997 Fort Fund session. Board members provided feedback to staff on how future sessions could be improved. David Siever received a phone call from a member of the public objecting to the funding of the Lambda Community Center. Jennifer Beccard discussed with the Board a letter that she received from the Downtown Business Association regarding the funding of events sponsored by this group. Assignment of Liaisons - Liaisons were assigned for the remainder of the Fort Fund events from the June, 1997 session. VII. Discussion of.meeting times/attendance policy - Meeting times for the months of September and October will be changed to the fourth Thursday of each month at 5:30 p.m. The regular meeting for September will be held Thursday, September 25 at 5:30 p.m. at the Lincoln Center. Attendance policy - The Board discussed the attendance policy dated Aug. 24, 1994. The policy will remain in place and the Board will take action on absences on a case -by -case basis. VIII. Review of past Fort Fund events - The Board reviewed final reports from the following events/organizations: One West Art Center Earthday Celebration Music Fest Canyon Concert Ballet Holy Family Fiesta Bas Bleu Theatre Front Range Cultural Exchange N. Colorado Youth Hockey N. Colorado Artists Assoc. Disabled Resources Cinco de Mayo Discovery Center Dance Connection Elderhaus Poudre School District Ft. Collins Area Arts Council Food Distribution Center Front Range Chamber Players Ft. Collins Museum The Board discussed past Fort Fund events they have attended. IX. Committee Reports - Lincoln Center Board - No report Arts Council - The Ft. Collins Area Arts Council is working on an "Art Bag" that would be distribute through the Welcome Wagon service in town. The Council is also planning another "arts mixer." Details will be announced later. The Council has also begun working on a study of the impact of the arts on the community. Museum - New Museum brochures have been printed. The Museum was not funded for and new personnel positions for the 1998-1999 budget cycle. Joan Day will draft a letter to the City Manager & City Council requesting funding for a .5 personnel position at the Museum. Board members will have the opportunity to review the letter before it is mailed. Fran Johnson moved that the Board support the request for a .5 personnel position at the Museum. Joan Day seconded the motion. The motion passed 5 - 0. Bruce Hendee abstained from voting. Convention & Visitors Bureau - No report Art in Public Places - No report City/CSU - No report X. New Officers & Committee Liaisons - The Board discussed the appointment of new officers and committee liaisons. The following assignments were made: Chairperson of the Board - Jennifer Beccard Vice -Chairperson - Fran Johnson Ccmmittee liaisons - Lincoln Center Board - Bruce Hendee (Robin Goette - alternate) Ft. Collins Area Arts Council - Loren Hooper (Fran Johnson - alt.) Fort Collins Museum - Marcella Wells & Joan Day Convention/Visitors Bureau - Marcella Wells (Fran Johnson - alt.) Art In Public Places - Fran Johnson (Robin Goette - alternate) City/CSU Study - Jennifer Beccard XI. Other Business - The date of the events for the Lambda Community Center and the High Performance Dance Theatre have been changed. Staff will update Board members when new dates have been determined. The Board gave approval for the funding of two events to remain in place through Fort Fund. Jennifer Beccard discussed with the Board a memo form the City Manager asking for the Board's input on a `Congress of the Arts." Ms. Beccard will draft a letter to the City Manager asking for more clarification and express the Board's willingness to provide input. XII. Adjournment (7:50 p.m.) Moved - Joan Day Second - Fran Johnson passed unanimously Respectfully submitted, Evan Hyatt Publicity Coordinator John Fischbach, City Manager September 8, 1997 City of Fort Collins Fort Collins, CO 80521 Dear Mr. Fischbach: The Cultural Resources Board (CRB) appreciated receiving your recommendations for the 1998-99 budget. In lieu of the recent flood disaster and other needs, the CRB realizes the city may not be able to fund the full request for the Fort Collins Museum and would like to modify our request. Our original funding request was for 1.5 full time employees. We ask your re -consideration for a 1998 appropriation of. 5 FTE to increase the Curator of Collections to full time status. A request of $26,925 per annum in total ongoing funds would provide for the part-time salary and benefits of $20,325 and office lease costs of $6,600. In addition, there is a one time expenditure of $19,200 for tenant finish construction. The Curator of Collections position was supplemented for two years through a $45,000 federal grant from the National Endowment for the Humanities (NEH) grant which directly recognized the national significance of our cultural museum and the merit of its collections. The NEH grant expires in 1997. While the Curator of Collections has made progress in documenting both past acquisitions and incoming collections, the increased support from the community in donating historical, business and flood related materials to the city museum has made it clear that this position requires a full-time effort. The museum has undergone a significant trs—Irn-oration in five years. The Museum building has been renovated and modernized. The museum's valuable collection was rehoused in a new storage facility. This accomplishment was the result of an intergovernmental grant project between the City of Fort Collins and the federal Institute of Museum Services. The Exhibits Designer position was graciously funded by the 1996 City Council. With these two additional museum positions the museum has begun to mount quality exhibits and to adequately manage the collection and therefore increase the assets of the museum. The Fort Collins Museum has fostered tremendous community outreach. Outreach efforts by the museum staff has gained momentum with a variety of audiences including those sectors supportive of our natural environment, the Hispanic and German from Russian communities and those citizens interested in the rich history of the Fort Collins area. To maintain the level of service and trust the Fort Collins Museum has achieved, it must have adequate funding to pi c•.:-'e full collections care for those city treasures donated by community residents. Cultural Resources Board Members will be attending the public hearings of the budget to request 1998 funding from the city council to convert this much needed part time Curator of Collections to full time status. Thank you for your consideration. Sincerely, Jennifer Sterling Beccard Chair, Cultural Resources Board cc: City Council Members JENNIFER STERLING BECCARD 1425 Pikes Peak Avenue Fort Collins, CO 80524 (970)495-1875 September 12, 1997 John F. Fischbach City Manager, City of Fort Collins 300 LaPorte Ave. Fort Collins, CO 80522-0580 Dear Mr. Fischbach: The Cultural Resources Board (CRB) discussed the Fort Collins' City Council's Policy Agenda Themes and Outcomes for 1997- 99 at our last meeting. In general, the types of issues that the CRB works on are not mentioned in the Policy Agenda Theme document. The following narrative summarizes how we believe that the work of our board supports the accomplishments of the agenda. During the 1997 April City election, the citizens of Fort Collins approved the purchase of land for a new performing arts center. This project has been, and will continue to be, a significant work thrust of our board The planning for, and purchase of land, for the new center are important tasks and fit under the Policy Agenda Theme 1: Planning for Land Use, the Environment and Transportation Selecting a site for the new center will hopefully be accomplished within the next year and ultimately will have a large impact on the community of Fort Collins. Many of the projects that the CRB is involved with relate to Theme 2: Sense of Community. The community's perceived quality of life can often be traced to the types of events and services that are offered in the city. Cultural events and activities can greatly enhance the public's view of their community. The City's Fort Fund grants assist many local groups in providing meaningful, fun, thought provoking and informative events throughout the city. These events promote pride and a sense of community in our citizens. The CRB continues to look for ways to improve the administration of Fort Fund The programs and offerings of the Fort Collins Museum support Theme 2 as well. The museum has improved immensely over the past few years and has come to be a city treasure. The National Endowment for the Humanities grant that the museum received has helped the museum staff develop a clear plan for future exhibits in the museum. In addition, the community outreach and educational programs that the museum engages in inform our citizens and tourists about the heritage of our choice city. The museum's staff and large group of volunteers help develop a sense of pride and ownership in the community. Theme 3: Economic Vitality and Sustainability is also supported by the CRB's activities. Although we cannot claim to be a major employer, the cultural activities in the city bring many people here from out of town. These people and our own citizens attend events and add to their experience by visiting restaurants, shopping, and staying in local lodging facilities. This spinoff effect will greatly increase when our new performing arts center is built. The Agenda Theme document notes that another area of Council interest for 1997-99 is to work with local arts agencies in creating a Congress of Arts. We are pleased that Council wants to add this to the agenda, however, the CRB is not clear what this means exactly. We have several ideas and would like input on the agenda item. Please keep us informed as you plan the activity. We hope that this information will assist your planning efforts. If you have questions or need further information, please feel free to contact me. Sincerely, ( �^ Jennifer Sterling Becrard J Chair, Cultural Resources Board u Exhibit A PS 1 of 4 UPDATED MAY 6, 1997 CULTURAL DEVELOPMENT AND PROGRAMMING ACCOUNT (Fort Fund) AND APPLICATION OVERVIEW Exhibit A . • Page 2 of 4 The Cultural Development and Programming Account (Fort Fund) is funded by an allocation of the lodging tax revenues. Applications are reviewed by the Cultural Resources Board of the City of Fort Collins and recommendations to fund events are submitted to the Fort Collins City Council for final approval. The objective of Fort Fund is to foster, encourage, and promote cultural activities, tourism, and other events. Events may be cultural, ethnic, historic, educational or recreational in nature and reflect the values and traditions of Fort Collins. Events of this type will ha -re wide appeal for a significant part of the community, thereby advancing the good of all. The resulting economic and non -economic benefits of the event will promote the general welfare of the inhabitants of the City. Organizations may apply for reimbursable funding and/or non -reimbursable funding. * Reimbursable funds are those that are used as "up -front" funds that must be repaid to Fort Fund within sixty (60) days after the event. * Non -reimbursable funding is divided into two separate categories: Fund #1 and Fund #2. All applicants will be considered for funding from both funds based on the criteria listed on page three and applicants need not designate to which fund they are applying. The Cultural Resources Board will use the criteria listed on page three to determine from which category organizations will receive non -reimbursable funding. ELIGIBILITY Organizations chartered in Colorado with IRS non-profit status may submit application for consideration. Written proof of this status, or pending status, must accompany all applications. * Events must be held in Fort Collins or in such other location as will accomplish the above stated objective. * APPLICATIONS MUST BE SUBMITTED ON THE FORMS OR COMP=R DISK PROVIDED. + Events must be open to the general public. * Events must occur at least one month after the funding session date. (Funding session dates are the fourth Wednesday of January and the fourth Wednesday of June.) • Events must be completed within one year of the date of the funding session. * Events must provide a direct public benefit of reasonably general character to a significant number of City residents. Exhibit A • . Page 3 of 4 The following will not be considered for funding: • Applications for funds solely to print brochures, magazines or promotional materials, or for capital improvements. * Any event in which the net proceeds or profit from the event is donated by the sponsor to another organization and/or individual. FUNDING LIMITS An organization and/or event may receive a total of no more than $5,000 in non - reimbursable funding within two consecutive funding sessions. Requests must be for a minimum of $500. Funding is subject to the amount available per funding session. CRITERIA FOR FUNDING The following criteria will be used by the Cultural Resources Board when evaluating an event that has met all the elements needed for eligibility. Funding will be based on how well an event meets these criteria when applicable. These criteria are listed in no particular order of importance. 1. uniqueness of the event. 2. Overall appeal of the event to the community and ability to attract visitors. 3. Quality of written application and oral presentation. 4. organization or event is becoming less dependent on grants from Fort Fund. 5. Efforts made to secure other funding. 6. Sow revenues from the event will be used. 7. Recognition of Fort Fund as a sponsor and submission of written evaluation. Any organization which has not submitted a written evaluation within sixty(60) days for any previously funded event, may not be considered for funding. S. Strength of organization presenting the event in terms of management, finances, and history of producing successful events. 9. Need: Events which are fund-raising in nature will be given a lower priority. The Cultural Resources Board will determine from which category organizations w4 11 receive funding. FUND #2 dollars will be allocated to events that promote tourism and the utilization of public accommodations. FUND #2 events must meet the following criteria as well as the criteria for FUND #1: 1. Number of visitors the event brings to the Fort Collins area. 2. Number of visitors the event brings to the Fort Collins area who will use local lodging facilities. 3. The number of days the visitors attending the event will stay in the Fort Collins area. 4. The event's effectiveness in promoting the Fort Collins area as an attractive place to visit. DEADLINES :1� Exhibit A Page 4 of 4 nd Proposal Deadline Funding Session First Tuesday of January, 5:00 p.m. Fourth Wednesday of January First Tuesday of June, 5.00 p.m. Fourth Wednesday of June All applications are to be returned to the Lincoln Center Administration Office, 417 W. Magnolia, Fort Collins, CO, 80521. Please direct all questions regarding to application process to Evan Hyatt at (970) 221-6735 REQUIREMENTS * An organization may only request funding for one-half of the total projected expenses for any event. The amount requested must be matched with either cash or a combination of cash and in -kind services. At least one-half of the matching funds must be cash. For example, if an event is projected to cost $2,000, the amount requested from Fort Fund may not exceed $1,000. A $1,000 request would have to be matched with either $1,000 in projected cash revenues or $500 in cash and $500 in -kind services. * Contracts for services with the City of Fort Collins must be signed prior to the issuance of funds. * All funds must be used for direct costs of the event within twelve (12) months, or returned immediately to the Cultural Development and Programming Account. If the event changes significantly the Cultural Resources Board must be notified. Funding for the event may be re- evaluated at that time. * Reimbursable funds must be repaid to the Account within sixty (60) days after the event. * Organizations that receive funding must recognize the support of the City. All publicity and advertisement of the funded event must include the City,s Fort Fund logo. * Within sixty (60) days of the completion of an event, a written report which evaluates the event, including estimated attendance, promotional materials, in -kind services, actual cash expenses and actual revenues must be submitted to the Cultural Resources Board through the Lincoln Center Administration Office. Records of the event need to be available for inspection upon request of the Cultural Resources Board. * A member of the Cultural Resources Board will be assigned to each event to act as liaison between funded organizations and the Board. If tickets are required for admission to an event and are not extended to the liaison as a courtesy, tickets will be purchased from the Cultural Development and Programming Account. Cult4 Library and Recreational Serv* Fort Collins Museum Cultural Resources Board City of Fort Collins Fort Collins Museum Report September 24, 1997 EXNIBITS The photography exhibit called Material World: A Global Family Portrait has opened. This colorful exhibit produced in cooperation with the United Nations portrays families, housing and material objects. Thirty statistically average families around the world are captured on film reflecting their hopes, dreams and fears as their individual countries economies become more global. An accompanying interactive CD-ROM and stunning book further supplement this already popular traveling exhibit. STAFF The Curator of Interpretation job position has been advertised. It is anticipated some interviews will take place during the upcoming American Association for State and Local history national conference in Denver and mote local interviews following the conference. Volunteers will be participating in an annual fall field trip to the Butterfly Pavilion and the Denver Museum of Miniatures, Dolls, and Toys on September 28th. The annual volunteer breakfast has been scheduled for October 27th beginning at TA-5 a.m. at the Lincoln Center. COLLECTIONS The Museum is pleased to announce the State historical Fund awarded the museum 02'9,000 towards the restoration of the 1927 Diamond T fire truck. This effort has been championed by former fire chief Ed Yonkers. To date, t7,200 has been raised through community direct mail appeals and about t7,800 from in -kind matching funds for a total project of 42,000. MUSEUM ShOP The Museum Shop closed the summer season with two successful festival booths. New West Pest attracted 200 shoppers and generated revenues exceeding last year. Shop revenues also doubled during the Riverfest Cleanup. The shop festival booths promote the museum and shop visibility Is on the rise as more community members become familiar with our quality merchandise. AASIh ANNUAL CONFERENCE The majority of the museum staff will be attending the annual meeting of AMLh being held in Denver during the first week in October. Museum Shop Coordinator, Beth higons will be presenting a paper at a session the museum organized on Museum Shop Product Development. Museum Director, Joy Poole and Professor Ross Loomis will be presenting a paper on Visitor Studies techniques of evaluation in conjunction with the MEN design process. Exhibits Designer, John Cart will be chairing a session related to conservation. 200 Mathews Street • Fort Collins, CO 80524 • (970) 221-6738 GRANTS The LARGEST grant award in the history of the museum was received from the State Historical Eund for 592,481 to produce a video on the nationally recognized Undenmeler Archeological Site in Northern Latimer County in partnership with the Smithsonian Institute. The project will also produce a design for an Interactive CD-ROM. Both products will eventually be incorporated into the permanent exhibit design funded in part by the National Endowment for the Humanities. This two grant awards are especially significant in that the State Historical Eund rarely award two large grants to the same agency in any one Colorado county. Both awards are a testimony to the merit of the projects and are noteworthy accomplishments (not to mention much needed funds) for our small community museum. CULTURAL RESOURCES BOARD LINCOLN CENTER REPORT SEPTEMBER 25, 1997 ADMINISTRATION: WAAA Conference - Staff (David Siever, Mark Breimhorst, and Evan Hyatt) attended the annual Western Alliance of Arts Administrators in Seattle. This is the first of two booking conferences. Several children's performances were showcased and this is the first opportunity to see what will be touring next year in classical music, dance, Broadway shows, etc. There will be some good shows to choose from and the next step is to meet with the Lincoln Center advisory committees and begin narrowing down the choices. Lincoln Center Birthday Ball - The Ball is scheduled for Saturday October 4th. Funding sponsors are the Stryker/Short Foundation, Norwest Bank, Fort Fund, and the Coloradoan. Tickets are $195 per couple/$97.50 per person Connie Montgomery is the chair of the committee. Dance Band is Tiny Barge and the Big Chill! Momix - the performance of Momix will have some nudity as part of the concert. Ads for the Momix performance will state that `Baseball contains some nudity" FACILITY: As part of the annual "clean-up" ordnance, which goes before Council in October, the Lincoln Center will be requesting spending approximately $92,000 from Lincoln Center reserves to proceed with the Box Office Renovation. Facilities Dept. will be project manager and we will proceed with the work during the summer of 1998. Facilities will begin work on covering the windows in the dressing room area. This will entail dry wall work, etc., and is part of beefing up our security in that area. PROGRAMMING: Offers have been made to Robert Cray and Jeff Dunham for special one night concerts. Robert Cray on February 9th and Jeff Dunham on either March 27th or 28th. Ticket Sales update - 1997-98: Showstopper Series 4,341 Classical Music Series 198 Film Series 1,137 Children's Series 3,204 Dance Series 501 Anything Goes Series 452 VISUAL ARTS: The Lincoln Center opened their exhibits in conjunction with the Tenth Colorado International Invitation Poster Exhibition on September 11. The Center's galleries feature the posters of the CIIPE Directors & Juror, the Honor Laureate: Vladimir Chaika from Russian and the Poudre School District High School Posters. These exhibits will be on display at the Center until October 31. The Tenth Colorado International Invitational Poster Exhibit continues in the Curfman and Hatton Galleries at Colorado State University. These exhibits feature the international posters from around the world.