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HomeMy WebLinkAboutGolf Board - Minutes - 04/16/1986FA 0 CITY OF FORT COLLINS PARKS AND RECREATION DEPARTMENT GOLF BOARD MINUTES: Regular Meeting - April 16, 1986 The meeting was called to order at 7:35 p.m. by President Dick Zubradt. Board members Bill Basow and Eileen Banks called and could not attend the meeting, and Alternate Member Al Cavallaro is still ill. Agenda Review: No changes to the printed agenda. Citizen Participation: No citizen participation. Minutes: The minutes of the last regular meeting of February 19, 1986, were approved unanimously as distributed, on a motion by Tom Skillman, seconded by Dan Preble. City Park Nine Clubhouse Renovation/Maintenance Building Project The consultant, Carl Glaser, and his assistant, David Lingle, presented their proposal for the basic improvements necessary to renovate the City Park Nine Clubhouse. They explained all of the structural modifications necessary to bring everything required to code and/or approval of the Building Inspection Division. They detailed their research and investigations, and discussed their preliminary drawings and cost estimates. At this point in time, the conceptual costs for all basic improvements is $124,000 plus an additional $20,000 for suggested optional improvements. Staff has estimated a cost of approximately $32,000 as the minimum amount needed if all we did was make required corrections and nothing else. The consultant tabulated a cost of roughly $185,000 if we totally replaced and rebuilt a new clubhouse of approximately the same size. Therefore, it appears that we are going to spend between $32,000 and $185,000 depending on what options we accept. Each Board member provided input to the consultant for consideration. John Drescher again stated his belief that the Golf Fund should not be required to pay the entire costs for this renovation as the City should provide some funds. Staff explained the status of unfunded Capital requests and suggested that if Board members desire they should approach Council with their financial concerns. Staff has requested $65,000 from the General Fund, but it appears thus far to remain a low priority. After a great deal further review and held on Wednesday, Clubhouse. of discussion, it was decided to table this item for to call for a special meeting of the Board to be May 7, at 7:30 p.m., again at the City Park Nine • 0 Golf Board Minutes (4/16/86) Page Two Requests from Mr. Richard T. Ward Mr. Ward has written the Board two letters and has last fall to express his concerns about three issues Course. Board members asked staff to research his input from others. His three issues and our response been to a meeting it Collindale Golf concerns and get are as follows: 1. Tee Box on #9 -- The Collindale Women's Golf Association was contacted and they do not desire a new "ladies tee box north of the ditch" as Mr. Ward suggested. The Board rejected this request, however, Superintendent Neil Johnson will attempt to separate the red and white tees on the tee box. 2. Time Limitations for Golf -- We do not feel it is appropriate, practical or even potentially legal for a municipal public golf course to institute time limits. Staff will continue to try and find ways of speeding up play. Slow play is the biggest problem on public golf courses today, and we really aren't that bad as many others. 3. Pin Placements -- Board members don't agree with Mr. Ward and it seems to be more of a semantical difference of opinion on this issue. We plan no pin placement changes. Mr. Ward could not attend the meeting tonight. He wrote a note thanking us for paying attention to his concerns. Collindale Snack Bar Liquor Liability Insurance On April 2, we were notified that the insurance company providing liquor liability coverage for the Collindale Snack Bar (3.2 beer only) would no longer provide said coverage, which was scheduled to expire April 17. The only company writing liquor liability insurance in Colorado would only provide $100,000 in coverage at a cost of $1,500 annually for our sales volume. Previously, the City required $500,000 of insurance. After much consideration, the risk manager concluded that we could accept the $100,000 liquor liability and $100,000 general liability for this year, as the insurance industry is in a confused state at present. Our beer concession is a service to golfers only. We really do not compete with local bars and restaurants. We don't serve late into the night, nor do we generally serve in the winter months. Without any liquor liability insurance coverage, we would have had to close our beer sales. This would have impacted our concessionaire approximately 50 percent of his business. Staff noted that Mr. Buckley at Soq hRidge also has the same problem and his insurance expires April 20. Mr. Buckley said he planned to buy the $100,000 in coverage for $1,500 (an increase of $1,200 over his 1985 rate) which is $900,000 less in coverage than he had last year. As public owned and operated golf courses, it is important that Golf Board Minutes (4/16/86) Page Three Collindale, City Park Nine, and SouthRidge all have insurance, even thought it is estimated that between 50 percent and 90 percent of bars and restaurants in Fort Collins have opted for no liquor liability coverage. Fee Structure Modification Staff prepared a detailed report for the Board responding to the five scenarios the Board committee developed. It was agreed to table this item to the May 7 special meeting. Pro Shop Reorganization Staff updated the Board on this issue. Assistant City Attorney Steve Roy has recommended that starting in 1987 we reorganize the management of Pro Shops staff. Instead of having City employees work as starters and assistant pros reporting to the contracted golf professionals, we will increase the money to the two professionals and have them hire their own Pro Shops staff. We will notify all of our current seasonal starters and our one part-time hourly assistant golf pro of this change prior to July 1, as to give them a six-month notice of our reorganization. Other Business Staff distributed copies of the proposed rules for golf courses as prepared by Intern Don Gaeddert. Don has been assigned by H. R. Phillips to put together the maximum amount of rules and regulations for parks, open space and trails, facilities, and golf courses. Board members will consider this issue at their regular May meeting. Staff reported that the elimination of out -of -city fees has been received positively by golfers. Staff distributed copies of a memorandum prepared by Engineering Services to Rich Shannon recommending that a sidewalk not be constructed on Mulberry adjacent to City Park Nine. Mr. SSTiannon had originally agreed with the recommendation, but Councilman Horak is still questioning this and appears to want a sidewalk. Councilman Knezovich disagreed with him at a recent Council worksession, siding with the Board's position opposing a sidewalk. No final determination has been made at this time. Staff reported that Shelby Art Gallery is going to display art at City Park Nine on Saturday and"Sunday, May 3 and 4. The show should not interfere with golfers, and if it is successful, we may try it at Collindale as well. Shelby will give us a $150 painting for the clubhouse if things prove successful. Golf Board Minutes (4/16/86) Page Four - Concerning slow play, staff requested approval of the Board to write a letter to the Collindale Men's and Women's Associations requesting their assistance to develop a "golf awareness program" at Collindale. The Board unanimously agreed. - A citizen, Mr. Rusty Hamill, has been complaining to staff about various issues. He was denied a five -some at Collindale while others were allowed to have a five -some. He said he has lived here since 1952 and has never seen a golf financial report published in the newspaper. Staff sent him the 1985 final revenue and expenditure reports and golf play records. He concluded from them that the Golf Fund was losing $300,000 per year. He said in Kansas they did it differently. He would not listen to staff's explanations and said he was taking his concerns to City Council. President Dick Zubradt agreed to try and contact Mr. Hamill to review his concerns with him. - Copies of the 1985 Golf Division Annual Report were distributed. - The terms of Bill Basow, Eileen Banks, and Alternate Al Cavallaro expire July 1. Dr. Basow has already notified us in writing that he plans to not reapply. - Some correspondence and the March Financial and Statistical reports were distributed. The meeting was adjourned at 9:56 p.m. Respectfully submitted, Dan Preble, Board Secretary Meeting Attendance Board Members Staff Guests Dick Zubradt Tom Skillman Dan Preble John Drescher Bill Zech Jerry P. Brown Bill Metier Jim Greer Neil Johnson Dave Sadler Jim Higgins M Bob Warner John Brown Jean Haggard Carl Glaser Dave Lingle