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HomeMy WebLinkAboutGolf Board - Minutes - 08/20/1986CITY OF FORT COLLINS PARKS AND RECREATION DEPARTMENT GOLF BOARD MINUTES: Regular Meeting - August 20, 1986 The meeting was called to order at 7:30 p.m. by President Richard Zubradt. All Board members attended the meeting. Agenda Review: No changes to the printed agenda. President Zubradt introduced the two new Board Members Richard Sample and Irvine Wilson and the new alternate Board Member Steve Jouard. Staff distributed the Boards and Commissions manuals to all Board members, and the Golf Board notebook to the three new members. Staff provided a brief orientation as well. Citizen participation: No citizen participation. Minutes: The minutes of the last regular meeting of May 21, 1986, and ET —especial meeting of May 27, 1986 were approved unanimously, as distributed, on a motion by John Drescher, seconded by Dan Preble. City Park Nine Clubhouse/Maintenance Building Project Staff provided a brief status update on this project. The Finance Department has had staff turnover and other projects have been higher priority, so no decision on a recommended funding method has been made. Pam Currey in Finance is now handling our project. As one potential alternative, she mentioned that we could possibly borrow the $155,000 needed from the Water Fund at an interest rate around 8.6 percent. With current market conditions there are limited options available for borrowing the funds. However, management is reviewing the policy question of whether the City should be utilizing inter -fund loans for projects such as this one. Eventually, an appropriation ordinance with whatever financing method is chosen will go to City Council probably in September. Because of all the delays, the project will be at least one month behind schedule and maybe more. If everything is approved, we hope to start the work around November 1, and finish it before June 1. There is approximately five months of construction time needed. Collindale Snack Bar Concession Review Committee The two-year agreement with Derek Cordova at the Collindale Snack Bar expires on December 31. Staff requests that we again form a six -person Review Committee composed of two Golf Board Members, one representative each from the Collindale Men's and Women's Golf Associations, one from Purchasing and one from Administrative Golf Staff. The committee will review the criteria and RFP (Request for Proposals) format. Bids will go out in late October for the years 1987/88. The committee will pare the proposals received down to the top three and interview the 0 Golf Board Minutes August 20, 1986 Page Two applicants in late November or early December. The committee should bring a recommendation to the Board in either December or January. The Board had no objections and President Zubradt appointed Dan Preble and John Drescher to the Collindale Snack Bar Concession Review Committee. Renewal of Agreements with Golf Professionals The two-year agreements with Collindale Golf Professional Bill Metier, and City Park Nine Golf Professional Jim Greer, both expire on December 31. In prior years, the contracts have been for under $20,000 annually so they have been approved administratively. However, because we are reorganizing the Golf operations, the Golf Professionals will each receive over $20,000 annually and will be fully responsible for hiring all the starters themselves rather than having them work for the City. Therefore, final approval of the Golf Professionals' contracts will be made by City Council. Staff then suggests that we extend the agreements to three years with one-year renewal options. The Board agreed unanimously to adjourn to executive session to discuss personnel matters. After 12 minutes, the Board returned to open session. The Board, on a motion by Tom Skillman, seconded by John Drescher, voted unanimously (7:0) to pursue renewal of the agreements with Bill Metier and Jim Greer as Golf Professionals at Collindale and City Park Nine Golf Courses, with the criteria outlined by staff. Board members also requested tighter controls on the business operations (especially at Collindale) and that the money for the Ranger Program be removed from the agreements. President Zubradt appointed a three -person committee of Tom Skillman, Roger Sample and Bill Zech to review the professionals contracts with staff. We expect to take the agreements to council in late November or early December. Other Business - Several Board members again mentioned slow play as a main concern. There was much discussion and several solutions stated, but no specific concensus was reached. - Tom Skillman expressed concern over the physical condition of South Ridge. He believes that it is not as good as last year. - Staff stated that Link-N-Greens will open up to the public next April: They will probably charge $4.50 to $5.00 to play nine holes. The course will be specifically designed for juniors, senior citizens, beginning golfers, etc. - Financial and Statistical Reports through July 31 were distributed and reviewed. We are at 83 percent operating revenue and 84 percent Golf Board Minutes August 20, 1986 Page Three total fund revenue, up 10 percent over 1985 at this point. This is very comparable to 1982 at this point when we finished the year at 108.5 percent operating and ill percent total fund. - President Zubradt stated that one of his, goals is to end all meetings no later than 9:00 p.m. The meeting was adjourned at 8:34 p.m. Respectfully submitted, Dan Preble, Board Secretary Meetino Attendance Board Members Staff Guests Richard Zubradt Jerry P. Brown Jean Haggard Tom Skillman Bill Metier Clifford Buckley Dan Preble Neil Johnson John Drescher Jim Greer Roger Sample Irvine Wilson Bill Zech Steve Jouard, Alternate