HomeMy WebLinkAboutGolf Board - Minutes - 11/19/19869 0
CITY OF FORT COLLINS
PARKS AND RECREATION DEPARTMENT
GOLF BOARD
MINUTES: Regular Meeting - November 19, 1986
The meeting was called to order at 7:35 p.m. by President Richard
Zubradt. Board Member John Drescher called to say he could not attend
the meeting. Alternate Member Steve Jouard was granted voting status.
Councilman Stoner attended.
Agenda Review: No changes to the printed agenda.
Citizen Participation: No citizen participation.
Minutes: The minutes of the last regular meeting of September 17,
i9S6, were approved unanimously, as submitted.
Renewal of Agreements with Golf Professionals
Staff requested final Board approval and recommendation to City Council
for the renewal of the agreements with Bill Metier as Golf Professional
at Collindale and Jim Greer as Golf Professional at City Park Nine.
The Board Committee composed of Tom Skillman, Bill Zech and Roger
Sample met to review the agreements and recommended approval for
renewal by the entire Board. Staff previously distributed copies of
the agreement documents to Board Members for review. Staff noted
several minor additions and corrections to the documents since
distribution.
The essential elements of the agreements are similar as in the past,
except that there are two major changes. These include the City
providing additional funding to the Golf Professionals to have them
hire and manage all pro shop personnel rather than have these starters
and/or assistant golf professionals be City seasonal employees as they
have been. This move will "privitize" the entire clubhouse operations.
Also, by providing this additional funding it will increase the annual
payments to the golf professionals to over $20,000, which means City
Council must give final approval of the agreements. The other change
is to increase the agreements from two years to three years, with
annual option renewals by both parties.
At the meeting of August 20, 1986, the Board voted unanimously (7:0) to
pursue renewal of the agreements with Bill Metier and Jim Greer. The
Board is satisfied with the performance of Bill and Jim, and
considering the special nature of these agreements for personal
services, the Board did not feel it necessary to seek new golf
professionals at this time. Because of the timing, and personal nature
of the services provided by Bill and Jim, staff did not feel Request
For Proposals (RFP's) were necessary nor desirable, even though we may
want to consider them at the expiration of the new agreement period in
1989. There was no objection from Board members.
Golf Board Mies
November 19, 1986
Page Two
After further discussion, the Board, on a motion by Iry Wilson,
seconded by Bill Zech, voted unanimously (6:0) to approve renewal of
the agreements with Bill Metier and Jim Greer to be Golf Professionals
at Collindale and City Park Nine, respectively, and to recommend the
same to City Council.
Collindale Snack Bar Concessionaire Proposed Process
Staff provided an update to the Board on this process, including a
schedule for bidding activities and review/approvals. Notices for
RFP's should be out around November 21. The walk-through will be at
10:00 a.m. on December 3 at the Snack Bar. Sealed proposals will be
opened by Purchasing at 2:00 p.m. on December 16. The committee
members will independently evaluate the proposals ranking them in
order. The top applicants will be invited to an oral interview at 4:00
p.m. on January 7. The committee and staff will make a recommendation
to the full Board at the January 21 regular meeting. The City Manager
has final approval. The six -person committee is composed of Dan Preble
and John Drescher from the Golf Board, Mary Pagel from the Collindale
Women's Golf Association, the President or representative from the
Collindale Men's Golf Association, Senior Buyer Opal Dick from
Purchasing and Jerry P. Brown from Parks and Recreation staff.
City Park Nine Clubhouse/Maintenance Building Projects
Staff updated the Board on the status of the projects. We are having
some internal debate determining who will be the architect/engineer
consultant for the projects. Once we make a decision, it will take us
until April 1 to start construction if we continue with Glaser
Associates as the consultant, or we won't start construction until July
if we go through the RFP route to hire a new consultant. Board members
expressed concern that all the delays will now mean a direct impact to
golfers next spring, summer and fall, something we had been trying to
avoid. Jerry stated that he will work toward minimizing impact to the
golfers meaning he will work toward either a late March or late summer
start on construction. We won't start the project after April 1, if
possible. Staff will notify users as much in advance as possible.
Board members concurred with this approach.
Other Business
- Staff distributed copies of a report comparing golf fees and play
records for 1975, 1980 and 1985 for information. This data will be
used in the Master Plan for Parks and Recreation process.
- There was some discussion about Ptarmigan Golf Course and the
potential impact of them opting for a private management firm.
Staff has heard American Golf Corporation is negotiating with them.
There was also a brief discussion about the impact of the opening of
Link-N-Green next spring.
Golf Board Mies •
November 19, 1986
Page Three
Revenues are at 108 percent through September and staff is
projecting we could end up around 115 percent depending on weather.
Staff projects expenditures will be around 98 percent.
- Board members agreed to cancel the next meeting of December 17
unless the need to have the meeting arises.
The meeting was adjourned at 8:28 p.m.
Respectfully submitted,
Dan Preble, Board Secretary
Meetinq Attendance
Board Members Staff Guests
Dick Zubradt Jerry P. Brown Councilman Stoner
Tom Skillman Bill Metier
Dan Preble Jim Greer
Iry Wilson
Bill Zech
Steve Jouard