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HomeMy WebLinkAboutGolf Board - Minutes - 09/19/1990CITY OF FORT COLLINS CULTURAL, LIBRARY, AND RECREATIONAL SERVICES GOLF BOARD MINUTES: Regular Meeting of September 19, 1990 The meeting was called to order at 7:30 p.m. by President Roger Sample. Members Terry Gilmore and Dan Preble both called to say they could not attend the meeting. Agenda Review: Staff had no changes to the printed agenda. Cathy Fromme asked about the explanation of the $43,000 Golf Fund shortfall that she requested at the last meeting. Jerry P. Brown said it would be discussed as a part of the 1991 Golf Fees and Charges agenda item. Minutes: The minutes of the Regular Meeting of August 15, 1990 were approved unanimously, as submitted, on a motion by Dick Zubradt, seconded by Al Bednarz. Citizen Participation: No citizen participation. Staff previously distributed a written report explaining the background for the staff recommended 1991 Fees and Charges. The report highlighted the recommendations of the Golf Fee Structure Committee and previous Golf Board decisions, approvals, and consensus. Jerry explained the additional $40,000 increased cost of doing business in the 1991 Golf Fund (Collindale and City Park Nine only) budget over the 1990 Budget as being caused by $20,000 of higher Personal Services Costs, $10,000 more in contractual costs, and the remaining $10,000 for commodities and other expenses. Jerry then fully explained the separate $43,000 Golf Fund shortfall projected annually through 1995. He used the original and revised Golf Fund Comparative Statements of Income and Comparative Statements of Cash and Investments from the Budget process to illustrate his points. Essentially, since 1988, the Golf Fund has been using nearly $43,000 of the Golf Fund Reserves annually to achieve a 'balanced budget.' If we continue this practice, the Golf Fund projected reserves will fall below $100,000 (the amount desired by the Board) in 1992, and will show a Fund deficit by 1994. The City Manager and Budget Officer requested that staff either increase annual revenues or decrease annual expenditures by the $43,000 to eliminate the deficit and maintain the acceptable level of $100,000 in reserves. Staff was able to make some minor expenditure reductions. The $43,000 was then added to Operating Revenues which accomplished both objectives. The Golf Board at its March 21, 1990 meeting decided to adopt a fee structure for 1991 as it currently exists, and to consider $20,000 increment increases as recommended by the Fee Structure Committee should they be needed. Staff had originally proposed establishing a new annual pass per play fee of $1.00 per round to achieve the $43,000 in new Operating Revenues. However, the first priority option of the Fee Structure Committee to raise around $40,000 in new on- going revenues was to add 50 cents as the new per play fee on all annual pass player rounds, and to increase 9-hole green fees an additional 50 cents. Golf Board Minutes September 19, 1990 Page 2 Cathy Fromme asked that since we will not go into the hole until 1992, why should we raise the new fee for 1991? She suggested we should still look for ways to cut expenses. Al Bednarz pointed out the differences in the 1989 ending Golf Fund Balances on the original and revised comparative statements, and Jerry explained that changes in accounting procedures due to the audit caused the numbers to change. Jerry also explained that we need to initiate the annual $43,000 fee increase in 1991 or we will end up with the new shortfall by 1994/95. Board members said they understood the issue. Collindale and City Park Nine Fees and Charges for 1991 Staff recommended the following Golf fees and charges at Collindale and City Park Nine for 1991: - Increase Green Fees from $6.75 to $7.00 for 9-holes (up 3.7%); and from $11.50 to $12.00 for 18-holes (up 4.3%). - Increase the base rates for Annual Passes for adults by $15 from $330 to $345 (up 4.5%); students/seniors/spouses by $12 from $248 to $260 (up 4.8%); juniors by $5.00 from $165 to $170 (up 3%); family children by $5.00 from $80 to $85 (up 6.2%); and maximum family rates by $37 from $738 to $775 (up 5%). - All other fees and charges for golf car rental, privately -owned golf car usage, tournament fees, Collindale locker and club service fees, and miscellaneous fees (clubhouse rental, tables and chairs rental, etc.) remain the same as in 1990. - Establish a new "Per Play Fee" on all annual pass player rounds of 50 cents for each 9-holes of annual pass play. This staff recommendation is a compromise from the original staff recommendation of $1.00 per play. This modification will allow us to track 9-hole and 18-hole annual pass play and it will provide more equity to 9-hole annual pass golfers especially those who play almost exclusively at City Park Nine. Cathy Fromme said that she thinks that the modified recommendation from staff is a good compromise. Al Bednarz agrees. Citizen Cecil Ralph said he is a new resident to Fort Collins and is on a fixed income. He said those persons on fixed incomes are concerned about the increased costs of golf. He said Seniors can only take so much and that it is inequitable to increase fees. President Roger Sample addressed Mr. Ralph's concerns and talked about the equity issue. Al Bednarz reiterated that Fort Collins rates are very reasonable. Citizen Art Solow said Seniors play in the mornings and the courses would be empty with increases. Citizen Al Pettine asked why the Golf Fund needs a 20 percent reserve? Staff explained that $100,000 (which is only 12%) represents a potential two-year shortfall in revenues as based on historical data. Mr. Pettine also asked why there is not a Senior discount for daily Golf Board Minutes September 19, 1990 Page 3 green fees? Cathy Fromme responded that the committee considered that, but chose not to recommend it for 1991. Jerry said that if we bring in a surplus in revenues that the additional funds would go toward the list of desired capital improvements, such as flushing restrooms on the courses, the automatic irrigation system at City Park Nine, Collindale Clubhouse improvements, etc. Jerry also explained the basic philosophy of the new Recreation Fee Policy recently passed by the City Council. Jerry said that during the next year, we will be reviewing the Golf policies to be as consistent as possible with the Recreation Fee Policy. After further comments, the Board, on a motion by Cathy Fromme, seconded by Al Bednarz, voted unanimously (5:0) to adopt the 1991 Golf Fees and Charges for Collindale and City Park Nine as recommended by staff and to recommend the same to the City Council. M The Board separately discussed the SouthRidge Fees and Charges for 199I. Staff recommended the following fees and charges for SouthRidge for 1991: - Maintain the 9-hole green fee rate at $9.00, and increase the 18-hole green fee rate from $14.00 to $14.50 (up 3.5%), with $1.50 of the 9-hole rate and $2.50 of the 18-hole rate attributed to the surcharge. (Me will still honor a 10% discount for pre -payment of 10-play punch cards). - Set golf car rental rates the same as those at Collindale and City Park Nine, which will increase 9-hole regular rates up $1.00 from $8.00 to $9.00. This excludes sales tax as it has already been paid when the Bucain Corporation acquired the golf cars. Privately -owned golf car usage rates also will be the same as Collindale and City Park Nine. - No annual passes at SouthRidge as long as the taxpayer debt for course construction exists, or until a new golf fee policy is adopted. - Establish a tournament fee of $2.00 per player for private and commercial events (same as Collindale and City Park Nine). - No locker or club storage offered. Al Bednarz asked why staff was recommending raising the 18-hole rate and not the 9-hole rate. Jerry said the 9-hole rate of $9.00 is already very high and the 18-hole rate of $14.50 maintains a $2.50 differential (for the surcharge) higher than the Collindale and City Park Nine 18-hble rates. Dick Zubradt mentioned that SouthRidge currently won't let 9-hole rounds be played prior to 1:00 p.m. on weekends. Jerry said the Board would review operating policies for SouthRidge (such as this) later in the year. Citizen Al Pettine thinks the Board should go on record. Citizen Art Solow thinks the Golf Board should go on record in the Golf Board Minutes September 19, 1990 Page 4 newspaper that golf supports itself in Fort Collins. After further discussion, the Board, on a motion by Dick Zubradt, seconded by Cathy Fromme, voted unanimously (5:0) to adopt the 1991 Golf Fees and Charges for SouthRidge as recommended by staff, and to recommend the same to the City Council. Appointment of Collindale Snack Bar Concession Review Committee Staff stated that the existing agreement with Collindale Snack Bar Concessionaire Derek Cordova expires on December 31. Staff would like to use the same format as in past years with a six -person committee composed of two Golf Board Members, the President or appointed representative of the Collindale Men's and Women's Golf Associations, a representative from the Purchasing Division, and Jerry P. Brown to review the RFP's. Dick Zubradt and Cathy Fromme volunteered to serve on the committee. f Proposed Sale of South Sealed bids will be opened on December 7. Magazine and newspaper ads will appear around November 1. Staff is currently putting together an announcement brochure, bid package and picture portfolio of SouthRidge. Costs for this are currently coming from the General Fund, not the Golf Fund, as desired by the Golf Board. Status of Golf Professionals RFP's The committee met in August and staff is currently through the system. Jerry said his goal is recommendation at their November meeting or n Citizen Henry Fry said that a delay in naming a n City Park Nine is going to put the new Pros in agreed, but said that it takes time to process RF Other Business o processing the draft documents to have the Board make a later than early December. ew golf pro at Collindale and a difficult position. Jerry P's and agreements, etc. Dick Zubradt said the High School Golf season is nearly over and he said that the schools had outstanding cooperation from the golf courses. Jerry said he really appreciates Dick's work in coordinating the program. Jerry distributed financial and statistical reports through August 31. We are at 66% of our expenditures through 66% of the year, and at 91% of revenues. Our 10-year average at August 31 is 91.6% for revenues. Jerry distributed correspondence from Mr. Charles D. Patton regarding his synopsis of the SouthRidge situation and his opinion on Senior Golf. r. • Golf Board Minutes September 19, 1990 Page 5 The meeting was adjourned at 9:05 p.m. Respectfully submitted, Steve Jouard, Board Secretary Meetina Attendance Roger Sample Jerry P. Brown Cecil Ralph Helen Pettine Steve Jouard Bill Metier Henri Bourque Alvin M. Pettine Al Bednarz Jim Greer Dottie Bourque Art Solow Cathy Fromme Alyce Nierman Evelyn Lawrey Evelyn Solow Dick Zubradt Paul Lawrey Ena Washichek Shirley Hergenreter Jack Washichek Frank Hergenreter Henry Fry