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HomeMy WebLinkAboutParks And Recreation Board - Minutes - 05/27/1987CITY OF FORT COLLINS PARKS AND RECREATION DEPARTMENT PARKS AND RECREATION BOARD MINUTES: Regular Meeting - May 27, 1987 President Cathy Mulcahy called the meeting to order at 6:33 p.m. Bill Loy was absent. All other Board Members were present. Agenda Review: No changes to the printed agenda. Minutes: The minutes of the regular meeting of March 25, 1987 were approved unanimously as submitted on a motion by Karen Schubert, seconded by Mike ImMasche. Citizen Participation: No citizen participation. Art In The Park Proposal H. R. Phillips introduced Ellen Martin, of the Lincoln Center. Ellen represented the Art In Public Places Committee. She attended the meeting to present the committee's rejection on a "peace pole" to be placed in City Park. This was submitted to us several months ago by Bob Burnham and Suzy Balliett. Ellen stated that her committee unanimously rejected the piece of art for City Park because of poor structural design and the potential high cost of long-term maintenance. She tried to contact Bob and Suzy to advise them, however, their telephone has been disconnected. She made contact with their sponsor in the project, who advised her that he didn't know their whereabouts either. She advised the sponsor of the rejection and asked that if he heard from the Burnhams to have them contact her. There were no objections from the Parks and Recreation Board members. Fossil Creek Park Final Review Park Planning and Development Superintendent Randy Balok and Project Manager Craig Foreman were present to review the project with the Board. Staff had sent a master plan to Board members last week for their review. Craig and Randy reviewed the cost portion of the report with the Board. After much discussion, the Board agreed to review the reports and provide their written comments prior to the June Board meeting. Overview of the 1988 Budget Process H. R. asked Jerry Brown to give the Board an overview of the budget process. Jerry stated that it is essentially a zero growth for 0 & M. This year the capital portion of the budget was completed a month before the General Fund budget was due. He then turned the meeting over to Jean Helburq, Recreation Superintendent for her review on the Recreation Divisions budget. Jean explained that we have (in the past) been expected to have a 50 percent recovery on recreation programming. With the rising costs of 0 & M, and our fixed subsidy Parks and Recreation Board Minutes May 27, 1987 Page Two from the General Fund, it looks more like a 60 percent recovery. EPIC is projected to recover 70 percent for 1988 and the rest of the division 50 to 55 percent. She then explained that the user groups will have to start subsidizing their usage of our facilities. She reported that some of the groups are understanding of the charges and others are not. Ann Schroeder expressed her point that we need to educate these user groups of the costs that are involved in running these programs. Cathy Mulcahy stated that the Board is supportive of staff on this issue and will be available to express their support to Council. EPIC Ice Rental Fee Adjustments Jean passed out a memo regarding ice rental rate adjustments. Staff is proposing an adjusted and redefined ice rental rate effective September 1, 1987. After the Board read the memo, Jeff King, EPIC Manager, explained that the demand for ice time has been greater than anticipated. The current rate is $70 per hour, with Youth Hockey paying $60 per hour. The proposed rate would be categorized into prime time--$80/hr. (9:00 a.m. to 9:59 p.m.), non -prime time--$70/hr. (10:00 p.m. to 1:59 a.m. and 5:00 a.m. to 8:59 a.m.) and late night-- $60/hr. (2:00 a.m. to 4:59 a.m.). Also recommended is a quantity discount of $10 per hour for any rental group using more than 45 hours per month. Youth Hockey will probably qualify for this rate. Jeff explained that we are to the point of 24-hours a day staffing for this facility. He met with Youth and Adult Hockey about the proposed increase and they are willing to pay. Jeff also stated that we still offer 30 hours a week of open public skating and that will continue. He explained that the Learn -to -Skate program has 400 participants in it and it is just a matter of time until a figure skating club will be formed and needing ice time. After much discussion, the Board, on a motion by John Rabun, seconded by Mike ImMasche, unanimously voted to recommend these new charges to Council. Other Business H. R. reported that the Carriage Proposal in City Park has been worked out. Dave Mosnik, Recreation Supervisor, is working with the vendor. H. R. noted that Loren Maxey is our new Council representative to the Board. Cathy Mulcahy suggested that the Board write Gerry Horak a letter thanking him for all his time and support of the Parks and Recreation Board. All members unanimously agreed. 0 Parks and Receration Board Minutes May 27, 1987 Page Three - John Rabun reported that he has been approached by a few adults wanting a basketball or softball league for those over 35-year-olds. Jean Helburg will look into it. - Jeff King reported that Friday's "Teen Night" program is going well at EPIC. He said that this week there will be a live band performing on the ice. The sound system has been implemented so that the sound is piped throughout the facility. He also stated that the Alternative Youth Center Group will have a table set up at EPIC on Friday nights. - Jean Helburg pointed out that this summer's "Recreator" brochure is 56 pages with a supplemental for swimming and skating. The meeting was adjourned at 8:30 p.m. Respectfully submitted, Bob Aukerman, Board Secretary Meeting Attendance Board Members Staff Guests Cathy Mulcahy Bob Aukerman Mike ImMasche Ann Schroeder Karen Schubert John Rabun Ricki Slack Rick Ramirez H. R. Phillips Jerry P. Brown Jean Helburg Jeff King Randy Balok Craig Foreman Jackie Rael Ellen Martin