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HomeMy WebLinkAboutParks And Recreation Board - Minutes - 08/31/1988CITY OF FORT COLLINS PARKS AND RECREATION DEPARTMENT PARKS AND RECREATION BOARD MINUTES: August 31, 1988 The regular meeting was called to order at 6:32 p.m. by President Karen Schubert. Board Members Rick Ramirez, Ann Schroeder, and John Barnett informed us they would be unable to attend the meeting. Agenda Review: No changes to the printed agenda. Minutes: The minutes of the regular meeting of July 27, 1988 were approved unanimously, as submitted, on a motion by John Rabun, seconded by Roger Tarum. Citizen Participation: No citizen participation Poudre River Committee Representative John Barnett and Karen Schubert are both interested in being the Board representatives to the Poudre River Committee. Staff Representative to the Committee Kari Van Meter told us that both members may participate on the committee. The Board unanimously agreed that John and Karen can jointly represent the Board. Staff Taking Board Minutes Staff suggested that it would be easier if staff took the minutes of the Board meetings. Bob Aukerman noted that it is very difficult to actively participate in discussions and try to take accurate minutes. It was unanimously agreed that staff (Administrative Aide Jackie Rael) will take minutes of all Board meetings starting next month, and that the secretary and/or President will see the minutes before they are distributed. 1989 Recreation Division Fees and Charges Staff previously distributed a detailed report and recommendation on the 1989 Fees and Charges. Recreation Superintendent Jean Helburg explained the fees and charges and the existing policy. John Rabun asked several questions about the policy. Jean then discussed several specific points as follows: - Single admission swimming and skating adult ages dropped from age 18 to 16, which is consistent with other activities. - Learn to Skate Program revamped with reduced fees for the tots and higher fees for lessons as age group/skills increase. We want to stimulate young beginning skaters. - Ice Rental rates were approved last month. - Bleacher rental increases because of higher cost to transport, set-up and do maintenance. - Charges for Affiliated User Groups (Youth Baseball, Buckaroos, Soccer, etc.) will remain at 20 percent of maintenance and 50 percent of lights. We are Parks and Recreation Board Minutes--2 August 31, 1988 negotiating with FAST for a three percent to five percent increase. FAST has been very successful and since ice rental rates went up so should pool rental rates. - There is a potential that the 3.5 percent entertainment tax could be added to admissions and drop -ins. It was suggested that this should be added to the Recreation Fund Revenues to avoid a 'paper chase' and could reduce the general fund transfer. Staff will explore this option. John Rabun asked Jean about the controversy on charging parents for the wading pool. Jean said this has been resolved as parents are not charged in the morning, but are charged during peak periods the rest of the day. There were no complaints this year to the best of our knowledge. Karen then asked about the EPIC repair costs. They are not a part of the Recreation Fund operation and maintenance budget and are not reflected in our costs or revenues. Jean noted the costs for tile repair and stated that any money left over could be used for carpet replacement. Roger Tarum asked how much money is expected to be raised in Recreation on the 3.5 percent entertainment tax? Jean will check and report back. Jerry P. Brown indicated that the dollars generated will probably go into the City's general fund as a new revenue source -- John Rabun then noted that the 'Lions share' of adult fees come from softball. Karen asked about the fees for the Northside Aztlan Center and Jean indicated that most users buy a pass card. Thus far it has not been a major problem of affordability. After further discussion, the Board on a motion by John Rabun, seconded by Roger Tarum, voted 5:0:1 (3 Board Members absent and Elery Wilmarth abstaining) to approve the 1989 Recreation Division Fees and Charges, as submitted by staff, and recommend that the fees and charges be adopted by City Council. Elery Wilmarth abstained because he doesn't feel he has a complete understanding of the fee structure process yet. His abstaining vote does not reflect on the quality of the work or the subject matter, nor the clarity of the staff presentation. It is just a personal thing. Jean noted that the budget does not reflect true cost accounting and some costs are all located in administration for now, but in the future these will be accounted for in each program area. Roger then asked about the role of the fee committee. Jean explained her understanding at this point in time. The Board will review the committee recommendations. Other Business - Karen reported on the CHOICES 95 public meeting on the senior center project. The older adults expressed support for the facility, though it was generally agreed that the theater expansion needs to be fully studied. Karen passed on the Board's concern to Chairman Joe Carroll. E Parks and Recreation Board Minutes--3 August 31, 1988 - Jerry previously distributed copies of Recreation Department budget. There was hearings will be held on September 6 and 20, the 13th. the proposed 1989 Parks and brief discussion. The public and the worksession will be on - Jean said EPIC has a new polar bear mascot and there will be a "Name the Mascot" contest. Cathy Mulcahy volunteered to be on the naming committee. - Jean noted that the lines and logo at EPIC ice arena have been repainted; the restrooms at City Park Center are being upgraded; and the outdoor pool generated more revenues than expected this summer. - John Rabun has a different work phone number than listed. It is 221-7123. John Barnett has moved to 2500 Dorset Ct., same zip code and phone number. - Jerry informed the Board on the status of the recruitment for the director's position. The final six or seven people will be interviewed the week of September 15. The Board will receive more information in the mail. - Cathy Mulcahy asked if we could get Board member attendance records for the entire year. Jerry noted that he provides that information now annually. - Elery asked some questions about operation and maintenance costs; and about security/police issues on the trails. Jerry said representatives from the Police Department will come to a future Board meeting to talk about this issue. Elery then asked about the issue of competition with private health clubs, and what is our policy. Jerry said there is no specific policy at this time, and there are no facilities (capital improvements) except for the senior center on the horizon. Communications with the health club owners is the key. - Jerry said that Randy Balok and his staff will present a complete update on the status of the trails at the next Board meeting. The meeting was adjourned at 8:21 p.m. Respectfully submitted, Robert Aukerman, Board Secretary Meeting Attendance Board Members Staff Karen Schubert John Rabun Cathy Mulcahy Jerry P. Brown Roger Tarum Bob Aukerman Elery Wilmarth Jean Helburg