HomeMy WebLinkAboutCultural Resources Board - Minutes - 10/22/1998City of Fort Collins
and Recreational
Lincoln Center
CULTURAL RESOURCES BOARD MINUTES
Regular Meeting - Thursday, October 22, 1998
7:30 a.m.
Lincoln Center
Council Liaison: Will Smith Staff Liaison: David Siever
Chairperson: Jennifer Beccard Phone: 495-1875(h)
Vice -Chair: Fran Johnson Phone: 493-4480(h)
A regular meeting of the Cultural Resources Board was held on
Thursday, Oct. 22 at the Lincoln Center. The following members
were present:
Jennifer Beccard, Fran Johnson, Corinne Govan, Loren Hooper
Board Members Absent: Joan Day, Robin Planer, Bruce Hendee
Staff Members Present: Mike Powers, CLRS
Jill Stilwell, Fort Collins Museum
Evan Hyatt, Lincoln Center
Guests: Will Smith, City Council Member
Dave Reese
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I. Call to order (7:40 a.m.) - Jennifer Beccard
II. Consideration of today's agenda -
Move discussion of State of the Arts Update to item IV.
III. Consideration of minutes of September 24, 1998 -
Motion to accept the minutes of Sept. 24, 1998 as
written: Fran Johnson
Second: Loren Hooper
Passed unanimously
417 West Magnolia • Fort Collins, CO 80521-2646 • (970) 221-6735 • FAX (970) 484-0424
City of Fort Collins
Cultur,, L_ rary and Recreational Servkt --
Lincoln Center
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CULTURAL RESOURCES BOARD
Thursday November 5, 1998 i
7:30 A.M.
Lincoln Center/Canyon West Room
AGENDA
I. Call to order
II. Consideration of today's agenda
III. Consideration of minutes of Octobgr 22, 1998
DISCUSSION IT1MS
IV. Fort Fund Guidelines (45 minutes)
V. Museum staff advisory council` (25 minutes)
VI. State of the Arts Update (Z& minutes)
VII. New Performing Arts Cente)e Update (10 minutes)
VIII. Review of any past Fort,tund events (10 minutes)
IX. Committee Reports (if ;applicable) (10 minutes)
LC Board - Bruce Hendee
Ft. Collins Area Arts Council -'`Loren Hooper
Fort Collins Museum - Joan Day (Fran Johnson alternate)
Convention/Visitors Bureau - Joan`Day
Art In Public Places - Fran Johnson
New Facilities - Bruce Hendee
X. Other Business
XI. Adjournment
The Lincoln Center is generally accessible to handicapped persons
special assistance is needed, please call 221-6735.'
If
417 West Magnolia • Fort Collins, CO 80521-2646 • (970) 221-6735 • FAX (970) 484-0424
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DISCUSSION ITEMS
IV. State of the Arts Update -
Jennifer Beccard updated the Board on the progress of
the State of the Arts committee. The committee that has been
working on the State of the Arts will be discussing the Arts Alive
initiative with City Council at their work session on Nov. 10.
During that work session, the committee plans to ask the Council
to consider a proposal to fund the Arts Alive initiative (see
attached information regarding Arts Alive initiative).
Corrine Govan stated that she felt it was important for
the State of the Arts committee to obtain the Board's endorsement
for the Arts Alive initiative and that the Board should send a
letter to City Council in support of Art Alive.
Will Smith suggested that any such letter should be
brief and should be accompanied by the attached Arts Alive
package. Mr. Smith also suggested that the Board not include a
lot of supporting materials in the City Council's information
packet, but have those materials available at the work session so
as to not overwhelm Council Members with a lot of materials in
their information packets.
Ms. Govan moved that the Board draft a letter to City
Council in support of the Arts Alive initiative and in support of
finding viable options to fund Arts Alive.
Fran Johnson seconded the motion.
Passed unanimously.
Jennifer Beccard will draft a letter to City Council
Members to be included in their Nov. 10 work session packets along
with background information on the Arts Alive initiative.
V. Fort Fund Guidelines -
The Board gave feedback on how to incorporate the
proposed three -tiered funding system into the Fort Fund
guidelines. Based on that feedback, the Board made changes to a
draft of the Fort Fund guidelines created by staff. Fran Johnson
and Loren Hooper volunteered to revise this first draft and
present a final draft at the Board's next regular meeting on Nov.
5 for approval.
Once the draft has been authorized by the Board, the
proposed changes to the Fort Fund guidelines will need to be
approved by the City Manager. If approved, an informational
meeting will be scheduled to present the new guidelines to
possible grant applicants. Staff will create a list of past Fort
Fund recipients to inform them of this informational meeting.
Jennifer Beccard asked if the Board felt that it should
be soliciting input from the Convention and Visitors Bureau
regarding the proposed changes to the Fort Fund guidelines. It
was the feeling of the Board that the input of the CVB was not
necessary given the impact of the proposed changes but that they
should keep the members of the CVB informed of the possible
changes that might be taking place in the future. Ms. Beccard
will contact Rita Greene, Executive Director of the Convention and
Visitors Bureau and inform her of the possible changes to the Fort
Fund guidelines.
VI. Museum staff retreat update -
The staff of the Fort Collins Museum attended a retreat
on Oct. 11 & 12 to discuss long term plans for the Museum.
Jill Stilwell, Director of the Museum, will condense
the notes from the retreat and include a summarized copy in the
Board's packet for a future meeting. Some of the main items that
the Museum staff discussed were a strategic plan for the Museum
including an action plan, a new mission statement, fund-raising,
and an advisory board for the Museum.
It was suggested that perhaps at a future meeting an
item could be included on the Board's agenda to discuss in more
detail the implementation of the Museum's action plans.
At the Board's meeting on Nov. 5, Ms. Stilwell will
also discuss what the needs are of the Museum in terms of an
advisory Board.
VII. New Performing Arts Center Update -
On Nov. 4 & 5, Staff, community members, and Board
members will be meeting with Halsey North to begin discussions on
fund-raising for the new Arts Center.
VIII. Strategic Plan - change of City Code -
Jennifer Beccard proposed adding a fourth paragraph to
the City Code regarding the Board's parameters. The proposed
change to the City Code would add the following paragraph:
To assist and advise the City in cooperating on
initiatives, with other organizations, and with individuals
interested in the City's cultural programs and facilities and to
promote awareness, understanding of, and appreciation for, the
value of cultural resources in the community.
Corrine Govan moved that the Board accept the proposed
addition to the City Code.
Fran Johnson seconded the motion.
Passed unanimously.
Staff will make the necessary arrangements to have
these proposed changes put on the City Council 's upcoming agenda
for approval.
IX. Review of past Fort Fund events -
The Board reviewed final reports that had been
submitted by the following Fort Fund recipients:
CSU Lagoon Concert Series Girl Scouts
Crossroads Safehouse Opera Fort Collins
CSU Outdoor Cafe Theatre Loveland Museum
Ice Skating Club of Fort Collins
X. Committee Reports -
Lincoln Center Board - No report
Ft. Collins Area Arts Council - Arts Bags were a success
at the New west Fest. The Council will hand out Arts Bags again
at First Night Fort Collins.
Fort Collins Museum - Museum will hold a volunteer
reception Thursday, Dec. 3 at 5:30 p.m. All Board members are
invited to attend.
Convention and Visitors Bureau - Jennifer Beccard and
Corinne Govan will attend the CVB's Board meeting on Nov. 12 to
discuss the Arts Alive initiative.
Art In Public Places - There will be a dedication
ceremony on Thursday, Nov. 5 from 4:30 to 5:00 p.m. at the Lincoln
Center to unveil a sculpture that will be placed at the Center in
memory of Monica Joyce.
XI. Other Business -
Dave Reese, a Ph.D. student in Political Science at
Colorado State University, introduced himself to the Board and let
them know that he is available to consult with the Board on any
special projects that they feel his education and experience might
be of use. Mr. Reese may be in attendance at future meetings as
an observer.
The next regular Board meeting is scheduled for
Thursday, Nov. 5 at 7:30 a.m. at Lincoln Center.
XIII. Adjournment (9:30 a.m.)
Respectfully submitted,
Evan Hyatt
Publicity Coordinator
ARTS ALIVE
Fort Collins Partnership For The Arts
1425 Pikes Peak Avenue
Fort Collins, CO 80524
(970) 495-1875
October 16, 1998
Rita I Greene
Executive Director
Fort Collins Convention and Visitors Bureau
P.O. Box 1998
Fort Collins, CO 80522
Dear Ms. Greene:
On behalf of the State of the Arts Steering Committee, I would like to propose a mutually
beneficial initiative for our two organizations. As we discussed at our October 5I'
meeting, the State of the Arts group has been working since last November to create a
common vision for promoting the arts in Fort Collins, and we are ready to present a
comprehensive plan to the community.
We are proposing the creation of a private, non-profit organization called Arts Alive, Fort
Collins Partnership for the Arts. Arts Alive will serve as the central arts agency for Fort
Collins and will be involved in promotional and fundraising activities aimed at elevating
the status and visibility of the arts in our community. The attached document outlines the
basic structure and goals for Arts Alive.
We have been investigating many funding options and will be seeking donations
throughout the community to cover start-up and operational expenses. At the request of
Mayor Ann Azari, we have been working with Mike Powers, Director of Cultural, Library
and Recreational Services for the City of Fort Collins, to look at options for City/public
funding. One of the options that we considering is the possibility of an April 1998 tax
initiative to increase the lodging tax within Fort Collins.
Many communities across the nation allocate lodging tax revenues to their local arts
agencies for operational and programming expenses. We are awaiting written information
from Americans For The Arts regarding lodging tax programs in other communities, and
we will be happy to share that information with you when we receive it.
We are proposing that the Convention and Visitors Bureau partner with us in the April
ballot initiative to raise the lodging tax from 3% to 5%. As you are aware, each
percentage point currently raises approximately $150,000. Our idea is to ask the voters to
approve a 1% increase to fund Arts Alive, as well as a I % increase to fund the CVB for
pursuing convention marketing.
Through my work on the Cultural Resources Board I am aware of the crucial need for
your organization to regain the resources needed to pursue convention marketing. This
aspect of your work has been sorely missing in the past few years, and we think this is the
perfect opportunity to change that.
Should we choose to jointly pursue this initiative, we would be working together to reach
our common goals of promoting Fort Collins and the amenities available here. We truly
believe that we would be ideal partners and would be successful in our efforts. Arts Alive
activities will provide the city with many wonderful and stimulating opportunities, which
will in turn make the community more attractive to outside visitors. More visitors lodging
at the many local accommodations will increase the lodging tax revenues, resulting in the
further ability for our two organizations to realize our goals.
We ask that you and your board of directors seriously consider our proposal. April is
quickly approaching, and if this is the option that we choose to pursue, we must act
quickly. We ask that you inform us of your decision within the next few weeks. We truly
hope that you will agree to partner with us, however, we may decide to continue with the
initiative should you decline our offer.
We fully anticipate a very positive working relationship between Arts Alive and the CVB,
regardless of your decision regarding this proposal. We look forward to working closely
with you to promote Fort Collins. Please feet free to contact me with any questions you
may have.
Sincerely,
Jennifer Sterling Beccard
Chair, State of the Arts Steering Committee
cc: Mike Powers
Alison Maher
CVB Board of Directors
State of the Arts Steering Committee
ARTS ALIVE
Fort Collins Partnership For The Arts
Imagine Fort Collins as a dynamic, creative destination for the arts. Envision:
• The arts as a focal point for civic pride
• Abundant performances to full audiences
• Innovative artistic collaborations
• Outdoor music festivals
• Interactive children's programs
• Theater and dance collaborations
• Guest artists performing for well informed, appreciative audiences
• Energetic events that are widely available and embraced by the community
• The arts as a positive, unifying contribution to the life of the community.
Arts Alive , Fort Collins Partnership For The Arts has this vision and can bring this vision to life. Arts
Alive is a new private, non-profit organization that has as its mission to serve as the central arts agency
for the Fort Collins community. Arts Alive seeks to:
• Promote excellence in the arts
• Increase awareness and visibility of the arts
• Broaden the base of financial support for the arts
• Ensure that local arts agencies are financially stable
• Maximize the economic benefits the arts can provide for the community.
Arts and culture are already a vital part of our community and the time for Fort Collins to take the next
step in its artistic and cultural development has arrived. The next step will require artists to focus on
producing high quality, and innovative programming which the community will embrace. It will require
a new source of financial support that is sustainable into the future. A coordinated marketing and
information effort will be a critical factor in elevating the status and visibility of the arts in Fort Collins.
The next step requires partnerships between all facets of the community. Arts Alive will create vital
partnerships between artists, business leaders, foundations, the Fort Collins Convention and Visitors
Bureau, Colorado State University, Poudre School District, the City of Fort Collins, Larimer County
government, the entertainment industry, audience members and the general Fort Collins community.
Arts Alive, as Fort Collins Partnership for the Arts, is poised to take the next step and work to develop
Fort Collins' cultural image and build an even greater community through the arts.
One of the main focus areas of Arts Alive will be the creation of a United Arts Fund. Over the past 48
years, and in more than 90 communities nationwide, United Arts Funds have proven to be the best way
to raise money to support local arts. United Arts Funds are loosely based on the United Way model and
have been called "a cross between a United Way and a Chamber of Commerce for the arts."
The Washington Post has called United Arts Funds a "bright spot in the gray outlook for cultural
funding." No two United Arts Funds are exactly the same as they must be tailored to the specific needs
of an individual community. In Fort Collins, the Arts Alive United Arts Fund will centralize community
fundraising efforts by creating a highly visible funding campaign. Funds raised will provide an ongoing
stable base of support to diverse local arts organizations. The campaign will seek to raise awareness of
the important role of the arts in the community and provide recognition for individual, corporate and
institutional donors.
The expectation is that the Arts Alive United Arts Fund campaign will attract many first time arts
donors, and deliver well deserved recognition to those who help deliver the gift of the arts to our
community. Arts organizations will be freed from the burden of continuous fundraising and be able to
focus their energies on providing increasingly higher quality cultural offerings for the community. At
the same time, businesses will have an avenue to support the arts in Fort Collins through an accountable
and cost effective program.
Arts Alive will be governed by a community based board of directors. The board will represent all of
the partnering constituencies including:
• The City of Fort Collins
• Colorado State University
• Poudre School District
• Fort Collins Convention and Visitors Bureau
• Large and small businesses
• Financial institutions
• Foundations
• Private donors
• Arts community
• Entertainment industry
• Media
• Audience members.
The Arts Alive board will be responsible to overseeing all of the activities of the organization which will
include:
• Fundraising and grant allocations
• Marketing and communications
• Special resource development
• Education and awareness
• Leadership and advocacy for the arts
• Overall management of the organization.
A special focus of the Arts Alive work will be to enhance the relationship between the artists and the
community. The Fort Collins Area Arts Council has already indicated a desire to partner with Arts
Alive to accomplish the two organizations' mutual goals. We are working together to create a unified
effort to further promote the arts in Fort Collins.
Also vitally important to the Arts Alive effort will be extensive community volunteerism. The board of
directors as well as the standing and special committees will be lead by and filled with a broad and
diverse base of volunteers. The advantage of such representation is community involvement,
ownership, and pride in the arts.
Travelers and local residents alike appreciate abundant and varied opportunities to enjoy artistic and
cultural events. Through its promotional and fundraising activities, Arts Alive will lead efforts to
connect people with the activities they want to enjoy. We anticipate a mutually beneficial relationship
between Arts Alive and the Fort Collins Convention and Visitors Bureau as we work together to
promote Fort Collins as a destination for art lovers throughout the region.
To support this ambitious work plan, Arts Alive will be seeking community funding partners to finance
the organizational operating costs for the initial start-up period. Costs include normal business and
marketing expenses as well as funding for two executive staff positions. Those positions will be a
Development Director and a Marketing Director.
The Development Director will report to the Arts Alive board of directors and will be charged with
resource development initiatives. Responsibilities include:
• Direction and management of the United Arts Fund
• United Arts Fund marketing, communications, and public relations
• Funding campaign development and management
• Volunteer recruitment and management
• Grantmaking coordination and policy implementation
• Donor recognition program development and implementation
• Special Resource development and management, including the creation and management of an
Endowment Fund.
The Marketing Director will also report directly to the board of directors. Responsibilities include:
• Advocacy and leadership for the arts in Fort Collins
• Arts education and awareness programs
• Marketing, communications, and public relations initiatives
• Special resource development
• Partnering with various community institutions to promote the arts
• Day to day management of the organization.
Both staff members will be positioned as community leaders advocating the arts and will work as
partners to accomplish the mission and goals of the Arts Alive organization. They will jointly carry the
Arts Alive vision to the community and serve as the community conduit back to the organization. Arts
Alive will be a powerful voice in the community and its work will require the expertise of executive
level professionals who are competent to plan, organize, and manage the process.
Arts Alive is not an end in itself but a means to realizing the vision of Fort Collins as a community
where the arts inspire and sustain the human spirit. It will be the mission of Arts Alive to champion the
arts for the people of Fort Collins and to marshal the greatest possible support for the arts from the
community. Through Arts Alive we can be a community where the arts celebrate cultural diversity and
where participation and creativity flourish.
Lincoln Center
City of Fort Collins
and Recreational Servie
M E M O R A N D U M
DATE: October 29, 1998
TO: Cultural Resources Board Members
FROM: Evan Hyatt, Publicity Coordinator
RE: Draft of new Fort Fund Guidelines
Following this memo is the latest draft of the proposed
changes to the Fort Fund Guidelines. We will be discussing these
guidelines at our next meeting on Nov. 5.
This draft incorporates the three -tiered funding system and
other changes that were discussed at our meeting on Oct. 22. Also
included is a draft of a flow -chart that could be used to help
explain the new guidelines to future applicants and a letter that
could be sent out to past recipients of Fort Fund to inform them
of the changes.
Please take a moment to read these materials before our
meeting next week. See you on Nov. 5.
417 West Magnolia • Fort Collins, CO 80521-2646 • (970) 221-6735 • FAX (970) 484-0424
Exhibit A
Page I of 5
® CULTURAL DEVELOPMENT AND
PROGRAMMING ACCOUNT
(Fort Fund)
GUIDELINES AND APPLICATION
UPDATED NOVEMBER XX, 1998
E
OVERVIEW
Exhibit A
Page 2 of 5
The Cultural Development and Programming Account (Fort Fund) is funded by an allocation of the
lodging tax revenues. Applications are reviewed by the Cultural Resources Board of the City of Fort
Collins and recommendations to fund events are submitted to the Fort Collins City Council for final
approval.
The objective of Fort Fund is to foster, encourage, and promote cultural activities, tourism, and other
events.
Events may be artistic, ethnic, historic, educational or recreational in nature and reflect the values and
traditions of Fort Collins. Events of this type will have wide appeal for a significant part of the
community, thereby advancing the good of all. The resulting economic and non -economic benefits of the
event will promote the general welfare of the inhabitants of the City.
Organizations may apply for reimbursable funding and/or non -reimbursable funding.
• Reimbursable funds are those that are used as "up -front" funds that must be repaid to Fort Fund
within sixty (60) days after the event. Reimbursable funding is limited to $3,000 per event.
• Non -reimbursable funding is divided into two categories. All applicants will be considered for
funding from both categories based on the criteria listed on page four. The Cultural Resources
Board will use the criteria listed on page four to determine from which category organizations will
receive non -reimbursable funding.
The following will not be considered for funding:
• Applications for funds solely to print brochures, magazines or promotional materials, or for capital
improvements.
• Any event in which the net proceeds or profit from the event is donated by the sponsor to another
organization and/or individual.
FUNDING TIERS Exhibit A
Page 3 of 5
An organization and/or event may receive funding from one or more of the following three tiers. Specific
application deadlines and funding session dates are listed immediately following each tier. Requests must
be for a minimum of $500. Funding is subject to the amount available per funding session.
TIER # 1: Annual Proarammin Fund and (June 1 - May 31)
Organizations are eligible to apply for funding from Tier #1 if they meet the following criteria:
1. The primary purpose of the organization is to present three or more different public
performances or exhibits per year.
2. The organization has proven annual program success for three prior years.
3. The events sponsored by the organization do not show a profit of more than $1,500.
Organizations that meet these criteria may apply for up to $10,000 per year. Organizations that apply for
this level of funding would have to show that no more than 35% of their event expenses are coming from
Fort Fund. Maximum allocation of the total annual Fort Fund budget would be no more than 50 % for
this tier.
Proposal Deadline for Tier # 1
Funding Session:
TIER # 2: Special Events Fund
First Tuesday of April, 5:00 p.m.
Fourth Wednesday of April
Organizations that sponsor event(s) that do not show a profit of more than $1,500 may apply for up to
$5,000 for a single event with a 12-month limit of $5,000 per event or $10,000 per organization. Events
would have to be held within one year of the funding session. Organizations funded under Tier #1 could
apply for no more than an additional $3,000 per year for any special event.
Proposal Deadline for Tier #2
Funding Session:
TIER # 3: Fund Raising Events Fund
First Tuesday of January and June, 5:00 p.m.
Fourth Wednesday of January and June
Organizations that sponsor fund-raising events that show a profit of more than $1,500 may apply for up to
$1,500 per event with an annual limit of $3,000 per organization. Events would have to be held within
one year of the funding session. Organizations funded under Tier #2 could apply for no more than
$10,000 annually. Organizations funded under Tier #1 are not eligible to apply for funding under Tier 43.
Proposal Deadline for Tier #3: First Tuesday of January and June, 5:00 p.m.
Funding Session: Fourth Wednesday of January and June
All applications are to be returned to the Lincoln Center Administration Office, 417 W. Magnolia, Fort
Collins, CO, 80521. Please direct all questions regarding the application process to Evan Hyatt at (970)
221-6735.
ELIGIBILITY •
• Exhibit A
Page 4 of 5
Organizations chartered in Colorado with IRS non-profit status may submit application for consideration.
Written proof of this status, or pending status, must accompany all applications.
• APPLICATIONS MUST BE SUBMITTED ON THE FORMS AND/OR COMPUTER DISK
PROVIDED.
• Events must be held in Fort Collins or in such other location as will accomplish the objective
of Fort Fund which is to foster, encourage, and promote cultural activities, tourism, and
other events.
• Events must be open to the general public.
• Events may occur no earlier than one month after the funding session date. (Funding sessions are
the fourth Wednesday of January, fourth Wednesday of April, and the fourth Wednesday of June.)
• Events funded under Tier #1 must be completed by July 31 of the year following the date of
funding. Events funded under Tier #2 and/or Tier #3 must be completed within one year of the date
of the funding session.
• Events must provide a direct public benefit of reasonably general character to a significant number
of City residents.
CRITERIA FOR FUNDING
The following criteria will be used by the Cultural Resources Board when evaluating an event that has
met all the elements needed for eligibility. Funding will be based on how well an event meets these
criteria when applicable. These criteria are listed in no particular order of importance.
1. Uniqueness of the event.
2. Overall appeal of the event to the community and ability to attract visitors.
3. Quality of written application and oral presentation.
4. Efforts made to secure other funding.
5. How revenues from the event will be used.
6. Recognition of Fort Fund as a sponsor and submission of written evaluation. Any organization
which does not submit a written evaluation as required by contract may not be considered for future
funding.
7. Strength of organization presenting the event in terms of management, finances, and history of
producing successful events.
The following criteria may be used when applicable.
1. Number of visitors the event brings to the Fort Collins area.
2. Number of visitors the event brings to the Fort Collins area who will use local lodging facilities.
3. The number of days the visitors attending the event will stay in the Fort Collins area.
4. The event's effectiveness in promoting the Fort Collins area as an attractive place to visit.
• Exhibit B
Page 1 of 3
FORT FUND APPLICATION FORM
(TIER #2 AND TIER #3)
APPLICATIONS MUST BE SUBMITTED ON THE FOLLOWING PAGES
DATE OF PROPOSAL SUBMISSION:
NAME OF ORGANIZATION:
NAME OF EVENT:
DATE OF EVENT:
CONTACT PERSON:
ADDRESS:
PHONE: Work
Home
TOTAL AMOUNT REQUESTED FROM FORT FUND
(This should match the amount on line 23 of page 3)
NON -REIMBURSABLE: $
REIMBURSABLE: $
AMOUNT RECEIVED (IF ANY) DURING THE LAST FUNDING SESSION $
Exhibit B
Page 2 of 3
DESCRIPTION OF EVENT(S) OR PROGRAMS: Include dates; times; location; planning schedule;
targeted audience; projected attendance; brief history of organization, marketing/publicity plan; other
funding sources; special populations served; state, regional or national significance. All information must
be included on this page, use both sides if necessary.
BUDGET WORK SHEET FORM
PROJECTED CASH EXPENSES
Performers/Speakers/Judges (fees)
Technical/Production/Admin. Costs
Space Rental
Travel
Marketing/Publicity/Programs
Other (please list)
TOTAL PROJECTED CASH EXPENSES
PROJECTED CASH REVENUES
Admissions/Tickets
Concessions
Advertising Revenue
Fundraising/Grants (include pending)
Source
Amount
$ (14)
(15)
(16)
(17)
(18)
(19)
TOTAL of lines 14-19
TOTAL PROJECTED CASH REVENUES $
Exhibit B
Page 3 of 3
(Total of 11-13 & 20)
(6)
(7)
(8)
(9)
(10)
(1-10)
(21)
IN -KIND DONATIONS $ (22)
(You need only report in -kind donations if you are using this figure as part of your matching funds)
FORT FUND REQUEST
(Same as on Page 1)
(23)
GRAND TOTAL $ (24)
(Total of 21, 22 & 23)
If Grand Total is projected to exceed Cash Expenses, how will the profit from this event be used?
FORT FLi�D APPLICATION FORM
(TIER #1)
Exhibit B
Pagel of 3
APPLICATIONS MUST BE SUBMITTED ON THE FOLLOWING PAGES
DATE OF PROPOSAL SUBMISSION:
NAME OF ORGANIZATION:
EVENTSPROPOSED:
DATES OF PROPOSED EVENTS:
CONTACT PERSON:
ADDRESS:
PHONE: Work
Home
Does your organization present at least three exhibits or performances annually?
Does your organization have proven annual success for at least three years?
Please explain:
Yes
Yes _ No
No
Please explain any new, innovative or different programs or projects planned for the coming year:
In order to help us build a community where all cultures are made to feel welcome, we encourage groups
to provide free performances, exhibits, talks, or special activities to the public. Please explain any plans
you may have that qualify for this type of public outreach:
TOTAL AMOUNT REQUESTED FROM FORT FUND
(This should match the amount on line 23 of page 3)
NON -REIMBURSABLE: $ REIMBURSABLE: $
AMOUNT RECEIVED (IF ANY) DURING THE LAST FUNDING SESSION $
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and Recreational
Fort Collins Museum
City of Fort Collins
Date: October 28, 1998
To: The Cultural Resources Board
From: Jill Stilwell, Museum Director
Re: Museum Advisory Council
During our October planning retreat, the Fort Collins Museum staff discussed the
possibility of developing a Museum Advisory Council. An advisory council fulfills
many of the goals we identified for the Museum during our strategic and long range
planning process.
The purpose of a Museum advisory council would be to:
Provide advice on the Museum's programs and services
Advocate for the Museum
Build constituency
Connect the Museum to the community
Enhance the Museum's.public image
Advise and support the Museum staff
Bring outside expertise to the Museum
Assist in fundraising efforts
The Museum advisory council would be made up of approximately nine members with a
rotating schedule for replacement. The advisory council would also have an annually
appointed representative from both the CSU and Poudre School District student bodies.
A CRB liaison would be encouraged to attend monthly advisory council meetings.
The Museum staff would select and organize the first advisory council with subsequent
members selected by the advisory council.
The Museum will also continue to put together special Task Forces outside of the
advisory council for certain exhibits, programs, and projects. The Collections Advisory
Committee will be formally organized as its own committee with a liaison to the Museum
advisory council.
We would like to develop guidelines for the advisory council, contact potential members
and have the first meeting by late Spring 1999.
200 Mathews Street • Fort Collins, CO 80524 • (970) 221-6738