Loading...
HomeMy WebLinkAboutCultural Resources Board - Minutes - 01/21/1999Lincoln City of Fort Collins Li iry and Recreational Servi CULTURAL RESOURCES BOARD MINUTES Regular Meeting - Thursday, Jan. 21, 1999 7:30 a.m. Lincoln Center Council Liaison: Will Smith Staff Liaison: ,David Siever Chairperson: Jennifer Beccard Phone: 495-1875(h) Vice -Chair: Fran Johnson Phone: 493-4480(h) A regular meeting of the Cultural Resources Board was held on Thursday, January 21, 1999 at 7:30 a.m., in the Canyon West Room of the Lincoln Center. The following members were present: Jennifer Beccard, Fran Johnson, Joan Day, Corinne Govan, Bruce Hendee and Loren Hooper Board Members Absent: None Staff Members Present: David Siever, Lincoln Center Jill Stilwell, Fort Collins Museum Evan Hyatt, Lincoln Center Guests: Will Smith, Council Liaison AGENDA I. Call to order (7:36 a.m.) - Jennifer Beccard II. Consideration of tonight's agenda - Item VI. was moved to Item V. and Item V. was moved to Item VI. A discussion item updating the State of the Arts process was added as Item XI. III. Consideration of minutes of November 19, 1998 - No changes Motion to accept the minutes of November 19, 1998 as written: Joan Day Second: Fran Johnson Passed unanimously 417 bVest Magnolia • Fort Collins, CO 80521-2646 • (970) 221-673= • FAX (970) 484-0424 DISCUSSION ITEMS IV. January Fort Fund meeting - The Board discussed the issues relating to the Fort Fund session scheduled for January 27, 1999. Of the applications that were received for the January funding session, seven of the proposed events will take place after August 1 and would therefore be eligible for the June funding session. Because of the large number of proposals that were received (45) and the limited amount of money that is available for funding, a question was asked as to whether the Board should ask the sponsors of these seven events to re -apply in June. Concerns were expressed that by asking these groups to wait that it might not give them enough time to plan for their events. Corinne Govan moved that the Board consider all 45 applications that were received. Second: Joan Day Motion passed: 5-1 (Jennifer Beccard opposed) The second issue that was discussed in relation to the January Fort Fund session was how much money should the Board allocate during this session. Given the amount that was budgeted for 1999, and the fact that there will now be three funding sessions per year instead of only two, the Board thought it was a good idea to set a limit on the amount of funding granted during the January session. Fran Johnson moved that the Board "aim for" allocating $55,000 for the January funding session and leave approximately $80,000 for the April funding session and $20,000 for the June funding session plus any unanticipated revenues and re - appropriations. Second: Corinne Govan Passed unanimously The Board also discussed the possible disqualification of events sponsored by the Fort Collins Museum, the Junior League of Fort Collins and the Alzheimer's Association. The Fort Collins Museum submitted a proposal for sponsorship of Rendezvous/Skookum Day. The general feeling of the Board is that this event is part of their regular programming and therefore is not eligible for Tier #2 funding but would be eligible for funding under Tier #1. Joan Day pointed out that in order to help clear up the confusion of what events are eligible for Tier #1 and Tier #2 funding, the Board should work on making more clear definitions in the Fort Fund Guidelines. Fran Johnson moved that the application from the Fort Collins Museum be disqualified. Second: Corinne Govan Passed unanimously The Alzheimer's Association submitted a proposal for an event that is to take place at Ptarmigan Country Club. The Fort Fund Guidelines require that events take place within the city limits of Fort Collins or other location that accomplishes the same objectives as stated in the guidelines. After further discussion the Board determined that the event would not accomplish the objectives of Fort Fund while taking place outside of the Fort Collins city limits. Joan Day moved that the application from the Alzheimer's Association be disqualified. Second: Fran Johnson Passed unanimously Joan Day volunteered to work on an evaluation form that would be sent to organizations that receive Fort Fund grant asking for feedback on the new guidelines and tier system. Each member of the Board felt that this evaluation form should be made part of the grant process and that organizations be required to return these evaluations as part of their agreement. Joan Day moved that the Board create an evaluation form for Fort Fund grantees to return as part of the grant process. Second: Fran Johnson Passed unanimously Fran Johnson moved that a statement be added to the Fort Fund application form, and letter that is sent to organizations, requiring attendance at each funding session to make an oral presentation to the Board. Second: Joan Day Passed unanimously V. Fort Fund proposal - Environmental Learning Center - The Environmental Learning Center (ELC) at Colorado State University received $3,000 from Fort Fund in June of 1997 to help sponsor Earth Fest 198. The ELC never used the funding and is asking the Board for permission to retain the funding to be used for Earth Fest 199. Joan Day moved that the Board allow the ELC to retain the funding granted earlier to be used for Earth Fest 199. Second: Fran Johnson Passed 5-1 (Loren Hooper opposed) VI. Annual Report - 1998 The Board made changes to the draft of the 1998 Annual Report. Joan Day moved that the Board approve the 1998 Annual Report with the changes that were made. (see attached report) Second: Loren Hooper Passed unanimously Prior to the next item being discussed, Loren Hooper moved that the Board go into an Executive Session. Second: Jennifer Beccard VII. New Performing Arts Center Update - David Siever updated the Board on the process of selecting a site for the proposed new performing arts center. Staff is dealing with concerns of all the proposed sites. Each site has its own concerns and problems. Staff will soon be working with an architect to determine how these concerns might be mitigated and what the costs might be to solve the problems related to each site. Staff is negotiating with the architectural firm of Van Dijk, Pace & Westlake to work on these issues. The goal is to take a recommendation on which site should be purchased to City Council by this coming summer. Loren Hooper asked for further clarification on the possible sites. Mr. Siever reviewed the sites again and answered questions related to each site. Joan Day asked that staff consider any historic structures when selecting possible sites. VIII. City Code change - The Board will discuss this item at the Fort Fund session on January 27, 1999. IX. Recognition Plaques - David Siever discussed with the Board an idea of recognizing donors who make a donation of $30,000 or more to arts organizations who are based at Lincoln Center. These donors would be recognized with a plaque that would be placed in the Lincoln Center's Recognition Gallery. Joan Day moved that the Lincoln Center recognize donors who gift more than $30,000 to the arts with a plaque to be hung in the Lincoln Center's Recognition Gallery. Second: Loren Hooper Passed unanimously X. Meeting Dates/Times - 1999 - The Board will discuss this item at the Fort Fund session on January 27, 1999. XI. State of the Arts (Arts Alive) - Will Smith addressed the Board on the status of the Arts Alive initiative. Mr. Smith expressed that he did not feel that the City Council ever gave a final direction on the Arts Alive initiative. Therefore he felt that the City could still fund it, but that a Resolution was needed to be brought before City Council in order to take a vote. The Resolution would need to give clear direction and show how the initiative could be funded. Staff will draft a resolution to go before City Council on March 2. The outcome of the vote on the Resolution will direct City Council and Staff as to the direction of the Arts Alive initiative. XII. Review of past Fort Fund events The Board reviewed final reports from the following events/organizations: Alzheimer's Association NightWalker OpenStage Theatre Co. Rainbow Chorus Bas Bleu Theatre Debut Theatre Co. High Perf. Dance Theatre Canyon Concert Ballet Dance Connection Perf. Network N. Colorado Youth Hockey AARP Downtown Business Association National MS Society Larimer Chorale XIII. Committee Reports - Lincoln Center Board - No report Arts Council - The Arts Council was putting together more "Arts Bags" to be handed out. Museum - The Museum staff is beginning to work on possible contacts for the Advisory Council. Convention & Visitors Bureau - The Convention and Visitors Bureau is working on the issues surrounding the proposed Welcome Center. Art in Public Places - Completed three projects. Staff will include the APP's annual report in the Board's next meeting packet. XIV. Other Business - David Siever gave each Board member information regarding the Board's newest member, Ayleen Burns. Ms. Burns will become an official member of the Board on Feb. 1, 1999 and will attend the Board's regular meetings beginning Feb. 25. Jill Stilwell handed -out information relating to possible expansion of the Fort Collins Museum. (see attached information) XV. Adjournment (9:35 a.m.) Moved - Joan Day Second - Fran Johnson passed unanimously Res tfully s bmitted, Evan Hyatt Publicity Coordinator