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HomeMy WebLinkAboutCultural Resources Board - Minutes - 02/26/1997City of Fort Collins r and Recreational Sery CULTURAL RESOURCES BOARD MINUTES Regular Meeting - Wednesday, February 26, 1997 5:30 p.m. Fort Collins Museum IlCouncil Liaison: Will Smith Staff Liaison: David Siever 11 (Chairperson: Jennifer Beccard Phone: 495-1875(h) Vice -Chair: Fran Johnson Phone: 493-4480(h) A regular meeting of the Cultural Resources Board was held on Wednesday, February 26, 5:30 p.m., at the Fort Collins Museum. The following members were present: Jennifer Beccard, Robin Goette, Don Koessel, Fran Johnson Karen Warren, Joan Day Board Members Absent: Marcella Wells Staff Members Present: Mike Powers, CLRS David Siever, Lincoln Center Joy Poole, Museum Marty Heffernan, CLRS Evan Hyatt, Lincoln Center Guests: Will Smith, City Council liaison AGENDA I. Call to order (5:32 p.m.) - Jennifer Beccard II. Consideration of tonight's Agenda Item V. moved up for discussion after consideration of minutes of Jan. 15, 1997 417 West Magnolia • Fort Collins, CO 80521-2646 • (970) 221-6735 • FAX (970) 484-0424 III. Consideration of minutes of Jan. 15, 1997 Motion to accept minutes as written - Fran Johnson Second - Joan Day Passed unanimously V. Discussion re: city budget 1998-1999 - Joy Poole, Museum Director, handed -out a draft of the Museum's budget for 1998-1999 and discussed the major points with the Board. The budget includes a proposal for the addition of 1.5 FTE's for the Museum. The City Manager's Office has asked all Boards and Commissions throughout the city to provide input from their areas to the city's budget process for 1998-1999 by Mar. 21, 1997. The Board would like to see a more comprehensive proposal for both the Lincoln Center and the Museum budget issues before making recommendations. Staff will put together a list of budget issues for 1998-1999 and send them to Board members prior to the regular meeting in March. Mike Powers, Director of CLRS, will contact the City Manager to ask if the Board's recommendations can be postponed until after the next regular meeting on March 26. One of the Board members asked if requests for supplemental funding are allowed in the new two-year budget process. IV. Fort Fund Guidelines discussion A. Changes related to additional Lodging Tax revenue - Council Member Will Smith discussed with the Board his views on the additional lodging tax revenue that is being made available to Fort Fund. He discussed with the Board the possibilities of annexing the hotel properties along Hiway 14 that are currently not within the city limits and how that would help increase the revenues generated by the lodging tax. In order to annex these properties an enclave would have to be created surrounding these properties on all side with city annexed land. That would create the opportunity to annex these properties within three years of creating an enclave. Mr. Smith would like to see some of the additional lodging tax revenues be used to help create this enclave. The money could be used to help develop a visitors center at or near I-25 and Hiway 14. This would be within the E city limits and would help create the enclave. Other properties that are willing to be annexed into the city would help to complete the enclave. Mr. Smith suggested inviting Rita Green from the Convention and Visitors Bureau to a future Board meeting to discuss the idea of a visitors center at I-25 in more detail. The additional lodging tax revenues that were recommended to become available for grants through the Fort Fund process have not been approved by the City Council at this time. Mr. Smith will clarify with the City Manager's Office if the 25% of the additional revenues is coming to Fort Fund. The Board decided to hold -off any further discussion about the additional lodging tax revenues and how they would be administered through Fort Fund until there is clarification from the City Manager's Office as to whether the additional revenues are indeed going to be available. B. Review of present Fort Fund guidelines - For the next two hours the Board discussed proposed changes to the current Fort Fund Guidelines. The Board went through the current guidelines and made suggestions for changes. Staff will make a draft of the proposed revisions that were made and bring them to the next regular meeting for further discussion and possible approval. VI. Review of any past Fort Fund events - Reports were received and reviewed from the following events: Fort Collins Children's Theatre - "Peter Pan" Ice Skating Club - Skate Fest Kids of Today and Tomorrow Boys and Girls Club - Just Desserts Rainbow Chorus - Winter Performance Bas Bleu Theatre VIPs E VII. Committee Reports - Art In Public Places - The Board is continuing to create the criteria for judging art projects. CVB - No report. Museum - The committee will meet for a more in-depth meeting when Marcella Wells returns from vacation. Lincoln Center Board - The Board discussed the possibility of mailing out a letter and information in support of the Building Community Choices project that will be voted on in April. Ft. Collins Council on the Arts - The Council is continuing to get better organized. New officers have been elected. City/CSU Study - The committee is waiting for CSU to officially request a final report from the consultant. VIII. Other Business - No other business was discussed. IX. Adjournment (8:40 p.m.) Moved - Robin Goette Second - Joan Day passed unanimously Respectfully submitted, Evan yatt Publicity Coordinator Lincoln City of Fort Collins and Recreational CULTURAL RESOURCES BOARD LINCOLN CENTER REPORT March 26, 1997 PROGRAMMING: The Showstopper Series is still not totally booked. As of today the following shows are set: West Side Story Damn Yankees Joseph and The Amazing Technicolor Dream Coat State Fair w/John Davidson Rita Rudner (date to be determined) Picasso at the Lapin Agile (New Play written by Steve Martin) We are waiting confirmation for one more show: Cirque Ingenieux The Anything Goes Series has only one show booked: The Reduced Shakespeare Co doing "The Bible" We have an offer in to Pat Matheny and are waiting to hear if that if possible before booking the rest of the series. Starting next season we are going to start charging for switching of tickets from one night to another on the Showstopper Series. The charge will be $3.00 per order. The amount of time to coordinate these switches has grown over the years to where we either need to no longer do switches or find some way to slow the number of requests. Increasingly we have people asking for switches which are not really necessary, or to upgrade their seating. We are hoping this will encourage people to use the program only when absolutely necessary. The annual Boards and Commissions appreciation event will be March 28th. Members of boards and commissions will attend a reception in the Canyon West room followed by the play "Having Our Say". ADMINISTRATION: Jason Evenson has accepted the position of PM Events Coordinator in the Scheduling area. Jason has worked backstage as an hourly technician for approximately four years. He is familiar with the facility and will be able to step in with very little training. 417 West Magnolia • Fort Collins, CO 80521-2646 • (970) 221-6735 • FAX (970) 484-0424 Debbie Dixon Dobkins, Box Office Coordinator, attended the annual BOMI (Box Office Management International) conference which was held in Denver. Debbie attends the BOMI conference every other year. We are looking into the possibility of expanding the present box office. The plan would be to move it out further into the lobby, create four ticket windows and expand the office space for telephone sales and provide additional work space. Depending on cost estimates we could start work on the project either this summer of during the Christmas break. Connie Montgomery is the new chair for the Birthday Ball Committee. The Birthday Ball will be Saturday October 4th (mark your calendar)! VISUAL ARTS: The Northern Colorado Artist Association 6th National Art Exhibition and Sale opens in the Lincoln Center galleries April 11- May 9. This exhibit features the work of artists from across the country. The association will present over $5,000 in cash awards at their opening reception on April 19, 5 - 8 pm.