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HomeMy WebLinkAboutGolf Board - Minutes - 11/20/1996r _ ^ CITY OF FORT COLLINS CULTURAL, LIBRARY, AND RECREATIONAL SERVICES GOLF BOARD CITY COUNCIL LIAISON TO THE BOARD: Councilman Bob McCluskey, Jr. STAFF SUPPORT TO THE BOARD: Jerry P. Brown, Manager of Golf and Alyce Nierman, Golf Division Administrative Aide. BOARD CHAIRPERSON: Mindy Markley at 224-9102 (w) or 226-2700 (h) MINUTES: Regular Meeting of November 20, 1996 CALL MEETING TO ORDER: The meeting was called to order at 7:00 p.m. by Chairperson Mindy Markley. AGENDA REVIEW: There were no changes to the printed agenda. ITEMS OF NOTE: Jerry P. Brown reported that the City may be close to receiving a decision from the State on the SouthRidge liquor issue. December 10 is our deadline for finalizing this issue so we can place the restaurant/snack bar out to bid, allowing for enough time for the successful bidder to get into full operation prior to the start of the 1997 season. Henry Fry stated that the Collindale Men's Association donated one-half of the cost of the sand and seed containers for the par 3 holes at Collindale. The Golf Fund will cover the other half of the cost. APPROVAL OF MINUTES: It was moved by Henry Fry and seconded by Tom White that the Board approve the minutes of the regular Golf Board Meeting held on October 16, 1996, as presented. The motion was approved (8:0). (Byrd Curtis arrived after this vote was taken). CITIZEN PARTICIPATION: There was no citizen participation. GOLF BOARD 1997 WORK PLAN AND MEETING SCHEDULE Jerry P. Brown previously distributed a draft copy of a proposed 1997 Golf Board Work Plan and Meeting Schedule, and he reviewed the procedures and explained that a work plan is required by City Code for the upcoming year. Tom DeGrand requested that the Golf Board revisit the "Slow Play" issue in 1997. Jerry briefly touched on some of the long-term golf issues, and added that he does not foresee the Golf Fund receiving any money from the capital program. Even if there are minimal funds coming from this program, we should start planning for our long-term golfing community Golf Board Minutes November 20, 1996 Page 2 needs. Tom DeGrand asked if the Collindale Clubhouse project could be viewed separately during this process? Jerry stated he does not think so. Henry Fry asked if a fund for future projects could be planned and implemented in the 1998 budget? Jerry replied that if that was the recommendation of the Board and approved by Council, it could be done. Mindy Markley added that if there was a way to work this into the structure, the Board should hold some public meetings to allow for citizen input and ideas. If the golfers need to pay for future capital projects, they really should be informed and also have the opportunity to express their desires. Henry then asked about the status of the Golf Division operating policies and procedures manual, and whether it would be presented to the Board for discussion in the spring or fall? Jerry stated that he is planning to have the draft presented to the Golf Board in February or March. Mike Sanders moved that the 1997 Golf Board Work Plan and Meeting Schedule be approved with the changes presented tonight. The motion was seconded by Tom DeGrand and approved by the Board (9:0). 1997 "FORT COLLINS FORE KIDS" TOURNAMENVEVENTS UPDATE The Board had previously received an outline and information on the status of the 1997 "Fort Collins Fore Kids" Tournament. Mike Sanders asked if there were any suggestions or comments on this information. Mike stated that our program has been receiving a lot of lost clubs. It is intended that these clubs will be shortened and new grips added. It was suggested that labels be printed and placed on the clubs to identify the ones coming from this program. Tom White would like to make sure that some clubs are left at the regular length for the older junior players. In anticipation of people cleaning out attics, garages, or getting new clubs as Christmas gifts, we should be able to get kids started in the program by spring 1997. Henry Fry asked if we could come up with an ad for placement in the Recreator which explains this program and states that people should take their clubs to the golf course pro shops? Jerry stated that he will try to get something placed in the next issue. Henry noted that when juniors register for the clinics we need to get complete information on them including age, height, whether they are left- or right-handed, etc. Mindy noted that as the clinics will be at all three courses, the pros may be familiar with some current junior golfers who we could get involved in participation and set up. Mike suggested having these junior golfers help by getting some of their peers involved. No one course should be overwhelmed as clinics will be held at all three courses. It was suggested that the tournament be held at SouthRidge some time in early August as school starts around mid -August. Mike stated that the original purpose of this program was to send junior golfers home with 2, 3, or 4 clubs to whet their appetite for the game, not to supply the junior golfer with a full set of clubs. Mike noted that the registration card should have a tag line asking which course they would like to play, but be sure to note that assignments would be on a first come first serve basis. Mindy believes the Golf Board needs to be the lead in getting juniors involved. Mindy then encouraged Mike to let the Board members know how they can help him in the various aspects of setting up this clinic/tournament. Byrd Curtis asked if there are signs at the golf courses regarding the acceptance of donated golf clubs for this project, or if that was appropriate? It would be a good idea to get the Golf Board Minutes November 20, 1996 Page 3 signs to the clubhouses fairly soon. Henry suggested having a trash barrel placed out with a sign asking people to "Donate Clubs for Fort Collins Fore Kids". Mindy commented that so far the various "Fort Collins Fore Kids" ideas sound great. DISCUSSION: COLLINDALE DISTANCE MARKERS ISSUE Collindale Superintendent Doug Evans was present at the meeting to discuss the status of the distance marker installation at Collindale Golf Course. Doug reported that the flat fairway markers are now installed. He has received positive comments from the golfers stating they like the appearance. However, if the Board would like to see something else, please let him know and he will investigate costs, time, etc. Doug added that there were many delays that occurred before the markers were finally received in September. Frank Blanco then asked about the granite tee box markers? Jerry replied that they are in transit. Doug was thanked for coming to the meeting tonight and sharing information with the Board regarding the different projects going on at Collindale. OTHER BUSINESS • David Shands asked about the easement at Collindale? It appears that this easement goes back quite a few years. Jerry stated that the land owner has the right to use the sewer easement. It was then asked if the sewer line had been started yet? Jerry reported no. Henry Fry asked about the trees and whether they would be damaged? Jerry replied that the City requires replacement of any lost trees. David also asked about the status of the SouthRidge easement? Randy Bonneville would rather have them working on this project in the early spring, requiring that they be done by April at the latest. • Byrd Curtis asked about the turf on the fairways at the different courses? It appears to him that SouthRidge and Collindale both have fairly good turf, but there appears to be a turf problem on the fairways at City Park Nine. He asked if the turf at City Park Nine is different or is it a cultural problem? Jim Greer replied that he believes it is just an older variety of grass. Doug Evans agreed stating that when Collindale was built, the grass planted was thought to be the best at the time, but there are newer and better varieties. Doug added that he over seeds at Collindale each year. Byrd commented that he believes we should look at gradual replacement of the turf grass at City Park Nine over the next two- to three -years. Mindy Markley suggested that Dave Sadler could come to a future Board meeting and talk to us about the turf at City Park Nine. • Steve Garcia asked for a clarification on the $35,000 figure in the 1997 Capital Improvement Budget, and also questioned when the work would have to be done on the underground storage tanks project? Jerry stated that the money will pay for 1997 principal and interest for lease/purchases. The work for underground storage tanks is planned for no later than May 1998. There are other things being considered, such as potentially working out a deal with the Police Department, looking at local vendors, or since Transfort also has some tanks, we may close up the SouthRidge tanks. Golf Board Minutes November 20, 1996 Page 4 Tom White asked to have the "Sole Source" process explained in reference to the pumping station project at City Park Nine. Jerry stated this is a request to have a specific vendor awarded a large purchase and bypass the bid process. Doug Evans shared that the pump purchased and installed at Collindale was obtained through the bid process and the vendor was awarded the bid as they came in with the lowest cost. Jerry added that now we have a history on the pump. Dave Sadler is asking for a sole source for the pump at City Park Nine and we are trying to convince Purchasing to give us that designation. Doug stated that the company that Dave Sadler is trying to sole source is the company where he wanted to purchase the Collindale pump, but the City purchasing process didn't allow him that option. Jerry reported that interviews for the golf pro at Collindale will be held on Monday, November 25. There will be four interviews and at the end of the session, one of the candidates will be ranked the best and offered the contract. Mike Sanders noted that this includes references and a financial check. Frank Blanco wondered if City Council is involved in this process? Jerry stated that neither City Council nor the full Golf Board would get involved even in an appeal situation. Mike noted that the Golf Board members saw all of the proposals received, and could share their comments with the representatives on the Review Committee. Mike stated that each candidate will have 20 minutes to talk about the eight established questions and their financial plan, the next 25 minutes would be used for the committee to ask questions that came up during the presentation, and the final 15 minutes would be for the paperwork and ranking by the committee members. Jerry feels that all four candidates being interviewed would serve the City well. Tom DeGrand asked how extensive the wind damage was at City Park Nine? Jerry stated that the $3,500 estimated damage is covered by insurance with a $500 deductible. The wind experts at Colorado State University gave us some advice that will be used in the replacement of the damaged poles and nets at City Park Nine. Doug Evans reported on the approach to hole #1 at Collindale. They will be using a different netting strategy. It was decided to install two sections, each 125' long, similar to the net along the driving range tee. The first of two sections will be placed to catch tee shots and the second to catch errant fairway shots. In addition to the netting, the other plan is to tree -up with as many trees as possible. It was asked if consideration had been given to planting a hedge along the number #1 fairway, or possibly moving the #1 tee boxes? Doug reported that we planted a hedge last year and we will get a good idea how this hedge will do this coming spring. Every spring the plan is to add spruce or pine trees to the point where it will look like hole #6. It is also planned that as the Russian Olive trees die they will be replaced with evergreens. We will also try to continue using telephone posts like the ones used along the driving range as they do not need to be cemented into the ground and they have a little give. Mike Sanders asked what is the jurisdiction over people who are on the golf course looking for golf balls? Jerry stated that simply put, they are trespassing. Derek stated that if he sees this Golf Board Minutes November 20, 1996 Page 5 occurring, he always makes them aware that they are trespassing. Jerry reported that unless we have a couple of really good days, the Golf Fund may fall a little short of 100% projected revenue. Henry Fry has asked many times about annual passes and how that affects the total budget. There was quite a restructuring of the golf annual passes this past year. We did not get the rush back of annual pass purchasers that some people felt would happen. Among the comments received back was that there are too many other choices available, and that the 10-play punch cards were better for their particular needs. ADJOURNMENT A motion to adjourn the Golf Board meeting was made by Tom White and seconded by Henry Fry. The motion was approved (9:0) and the Golf Board meeting adjourned at 8:45 p.m. Respectfully submitted, Alyce Nierman, Administrative Aide I Golf Division Meeting Attendance BOARD MEMBERS STAFF Mindy Markley Jerry P. Brown Frank Blanco Randy Bonneville Byrd C. Curtis Dan G. Bruntz Tom DeGrand Derek Cordova Henry Fry Doug Evans Steve Garcia Jim Greer Mike Sanders Joe Nance David Shands Stacy Neal Tom White Alyce Nierman