Loading...
HomeMy WebLinkAboutGolf Board - Minutes - 11/18/1998• 0 CITY OF FORT COLLINS CULTURAL, LIBRARY, AND RECREATIONAL SERVICES GOLF BOARD MINUTES: Regular Meeting of November 18, 1998 CITY COUNCIL LIAISON TO THE BOARD: Councilman Bill Bertschy. STAFF SUPPORT TO THE BOARD: Jerry P. Brown, Manager of Golf at 221-6350, and Alyce Nierman, Administrative Aide. BOARD CHAIRPERSON: Mindy Markley at 224-9102 (w) or 226-2700 (h). CALL MEETING TO ORDER: The meeting was called to order at 7:00 p.m. by Chairperson Mindy Markley. AGENDA REVIEW: There were no changes to the printed agenda. APPROVAL OF MINUTES It was moved by Bill Rutledge, and seconded by Tom DeGrand, that the Board approve the minutes of the Regular Meeting of October 21, 1998, as presented. The motion was approved (7:0). Tom White and Frank Blanco arrived after the vote was taken. CITIZEN PARTICIPATION: There was no citizen participation. REVIEW AND APPROVAL OF THE 1999 GOLF BOARD WORK PLAN AND MEETING Jerry P. Brown noted that there were not any agreements due for renewal in 1999. The only modification requested by staff was to change the October 20 meeting to October 13 due to a staff conference conflict. Also, during 1999, the Board will be dealing with both Collindale and SouthRidge irrigation projects. Tom DeGrand asked about the item on revising the Golf Division Policies and Procedures Manual? Jerry stated that work has been progressing on this revision for the past three years, and felt that in 1999 it is critical to have a working document on how things are handled. The first draft of this manual should be presented to the Board in February and the final copy will be presented to the Board for approval in May. Tom DeGrand then asked how the land acquisition at SouthRidge is progressing? Jerry reported that he is still working with the Natural Resources Department on the use of the land around the lake in this acquisition. After a brief discussion, it was moved by Henry Fry, and seconded by Tom White that the Golf Board approve the 1999 Work Plan and Meeting Schedule, with the one change reflecting the October meeting date scheduled for October 13, 1999. The motion was approved (8:0). Frank Blanco arrived after this vote was taken. Golf Board Minutes November 18, 1998 Page 2 DISCUSSION ON "FORT COLLINS FORE KIDS" FUNDRAISING Mindy Markley distributed to each Board member three copies of a letter that can be used for soliciting sponsors for the 1999 Fort Collins Fore Kids. A second letter was distributed to Board members who had sponsors last year. The second letter is more appropriate for use in contacting these previous sponsors. The Fort Collins Fore Kids program was reviewed for new Board members and as a recap for other members. When the program first began it was set up in a totally different format. This format has been changed over the years to arrive at our current version that includes a Clinic at all three courses, followed up with a Play Day. Our Golf Professionals have provided us with many ideas for improving this program. At this point in time, Mindy felt the need was to establish two committees to assist the Golf Professionals in setting up the 1999 Clinic and Play Day. The first committee would assist in lining up volunteers for the different events, and the second committee would be set up to raise funds to sponsor the program. Last year it was felt that at least $3,000 was needed to adequately fund the program. It was suggested that a higher goal be set for next year to allow a higher reimbursement to the Golf Professionals for all their time and effort that they put into having a successful program. Tom White asked what sponsors would get for their contribution? At this time sponsors would know that they are doing something very good for the community. Mike Sanders suggested that a hand out sheet be printed and placed in a gift bag for all participants that lists the sponsors of this activity. This could be used to justify spending funds and placing the cost of sponsorship in the annual advertising budget. Henry Fry suggested that participants might want to send a thank you to the sponsors for the event. Mike Sanders and Tom White volunteered to work on the Fund Raising Committee. Mindy then stated that Jerry and the Golf Professionals have been working on the full system and added that they should manage the Board members when it comes to safety issues and planning the events. Mike Hall asked about the timing of the event? Jerry noted that in the past we placed information in the Recreator, and Sean Duff placed a story in his Coloradoan column. Tom DeGrand asked if the Clinic format would be the same as set up in 1998? Collindale Golf Professional Jim Greer commented that it would probably be similar to last year, but there has been no planning of the event yet. Mindy noted that the reason we are discussing this tonight is we would like to get the money portion rolling, prior to everyone else trying to get money from people to sponsor other activities. Jerry suggested that an appropriate deadline to have fund raising on course would be April 1. Henry asked if sponsorships could be "in -kind" gifts, such as pizza for lunch on play day? Mike Sanders suggested that men's and women's associations could also sponsor these events as there is definitely a sense of ownership for the course. He added that after January 1 we could contact as many people as possible for both sponsors and volunteers during the Clinic and Play Day events. Tom DeGrand, Mike Hall, and Frank Blanco volunteered to work with the Golf Golf Board Minutes November 18, 1998 Page 3 Professionals in scheduling activities and events for the 1999 Fort Collins Fore Kids Program. Mindy noted that the word "free" should apply to the kids, but we need to keep the spirits up of our Golf Professionals. They put a lot of energy into making this program a success. City Park Nine Golf Professional Dale Smigelsky stated that we could plan a fall day with both classes, play, and lunch in the middle. Maybe schedule the clinic in the morning and play in the afternoon. Mindy noted that due to the number of participants and volunteers last year, a segment was added on golf etiquette and the basic rules of golf. Dale added that last year we had a large portion of participants who were not beginners and we should focus on how we can get the beginner golfer involved. Also, a large number of juniors signed up for the Play Day, but many did not show up. Mindy suggested that the Clinic cover all ages, and the second part of the day reserved for play for the beginner golfer. Mike Sanders suggested that if kids were identified as non -beginners, we take them directly to the course, feed them lunch and send them home. We could then have the younger kids play in the afternoon. Tom DeGrand noted that we would need a lot more volunteers if we scheduled concurrent activities. Discussion then followed on scheduling pros and cons and it was decided that it may be a little premature to get this involved in scheduling. SouthRidge Golf Professional Derek Cordova suggested that the Golf Professionals could get together and put a plan on paper outlining the Clinics, Play Days, etc. which would then be presented to the Golf Board at their January meeting. This suggestion was well received and accepted by everyone present. CONSIDER CANCELLING THE DECEMBER 16,1998 GOLF BOARD MEETING Jerry reported that historically the Golf Board has cancelled the Regular Meeting in December due to the holidays. There is nothing scheduled on the agenda at this time, and if there becomes a need, a meeting can be called. Mike Sanders moved that the Board cancel the Regular December Meeting as presented. The motion was seconded by Henry Fry and was approved unanimously (9:0). BOARD MEMBERS AND STAFF COMMENTS/REPORTS Tom White commented that the Monday morning meeting scheduled with Councilman Bill Bertschy is a great idea, but the timing does not afford people who work a chance to attend. Jerry asked how many Board members planned to attend this meeting? It was noted that Bill Rutledge, Frank Blanco, and Byrd Curtis all plan on attending. As there will be more than two Board members present at the same meeting, a notice will be posted stating this fact, but this will not be an official meeting. This meeting will be held in the Council Information Center (CIC room) at City Hall. • Dale Smigelsky relayed Matt Bryant's thanks to the Board for the gift certificate. Matt also commented that he felt he was only doing his job. • Jerry distributed an updated Capital Outlay Status Report for 1998. For Board reference, the projects were reviewed. Bill Rutledge asked if City Park Nine has problems with gas tanks similar to Collindale and SouthRidge? Jerry responded that they did not as they use the Parks Golf Board Minutes November 18, 1998 Page 4 Division gas tanks. • Tom White asked about the netting on the west side of the City Park Nine Golf Course? Dale stated that three new poles are being placed, as the original poles were too bent to repair. Jerry also reported that the ditch project has begun at City Park Nine. • Bill Rutledge asked about the trenching along hole #3 at SouthRidge. Jerry reported that this is being done in preparation for the irrigation project. Jerry added that the bids were opened and the project will come in around $120,000. Henry Fry introduced Charlie Ogren who is the newly elected president of the Collindale Men's Golf Association. Mr. Ogren reported that the Men's Association this year decided to donate funds towards the course, possibly add some tee markers with the Collindale logo. Jerry observed that the Collindale Men's Association has been extremely generous over the years in support of their course and we thank them for their contributions. Bill Rutledge has noticed new cups on course holes and asked who supplied them? Jerry reported that these new cups came out of the regular Golf budget. ADJOURNMENT A motion to adjourn the Golf Board meeting was made by Michael Hall, and seconded by Tom White. The motion was approved (9:0) and the Golf Board meeting adjourned at 7:43 p.m. Respectfully submitted, Alyce D. Nierman, Administrative Aide Meeting Attendance BOARD MEMBERS STAFF Mindy Markley Jerry P. Brown Frank Blanco Derek Cordova Byrd C. Curtis Jim Greer Tom DeGrand Dale Smigelsky Henry Fry Alyce D. Nierman Michael Hall Bill Rutledge Mike Sanders Tom White GUESTS Charles Ogren