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HomeMy WebLinkAboutCultural Resources Board - Minutes - 11/20/1996Fort Collins Cultus Library and Recreational Serv* Lincoln Center CULTURAL BOARD MINUTES Regular Meeting - Wednesday, November 20, 1996 4:30 p.m. Fort Collins Museum Council Liaison: Will Smith Staff Liaison: David Siever IlChairperson: Jennifer Beccard Phone: 495-1875(h) Vice -Chair: Fran Johnson Phone: 493-4480(h) A regular meeting of the Cultural Resources Board was held on Wednesday, November 20, 1996 at the Fort Collins Museum. The following members were present: Jennifer Beccard, Marcella Wells, Don Koessel, Fran Johnson Karen Warren, Robin Goette, Joan Day II Board Members Absent: None Staff Members Present: Mike Powers, CLRS David Siever, Lincoln Center Joy Poole, Museum Evan Hyatt, Lincoln Center Guests: None AGENDA Call to order (4:35 p.m.) - Jennifer Beccard Consideration of tonight's Agenda No Changes 417 West Magnolia • Fort Collins, CO 80521-2646 • (970) 221-6735 • FAX (970) 484-0424 III. Consideration of minutes of Oct. 23, 1996 Corrections made under areas of - Lodging Tax Revenues CIP Update Fort Fund Process Other Business Motion to accept minutes with corrections - Don Koessel Second - Fran Johnson Passed unanimously IV. Lodging Tax update - No further updates at this time. The proposal discussed at previous meetings will be presented to City Council before the end of 1996. V. CIP (Capital Improvement Process) update - Mike Powers updated the Board on the Capital Improvement Process. Recently, city staff members submitted a recommended list of potential capital projects to the City Manager. The City Manager and his staff made additions and changes to that list which was submitted to City Council at a recent Work Session. A new Performing Arts Center and the Museum projects were not included in the list submitted to City Council. The City Council added additional projects to the list including one million dollars for the purchase of land for a new Performing Arts Center. City Council has hired a consultant to gather public input on the proposed list which must be cut down to include projects that total around 75 to 78 million dollars. The consultant will conduct a phone survey to a random sample of citizens over the next few weeks and the results will be presented to the City Council at a work session on Dec. 17. Council is working to have a final ballot formed by February 4, 1997. • VI. Discussion of the work plan for 1997 - A few changes were made to the Work Plan that was drafted at the last meeting. Staff will make those changes and submit a final copy to the City Clerk's Office by the end of November. (see attached copy of Work Plan for 1997) Motion to accept Work Plan with changes - Joan Day Second - Robin Goette passed unanimously VII. Fort Fund process follow-up - Staff presented a card and holder that will be used by each Board member to alert the Chair as to when they are ready to proceed after each presentation. This was acceptable to all Board members. The January Fort Fund session will be held Wednesday, January 22 beginning at 4:30 p.m. at the Lincoln Center. An informational meeting for applicants for the first session of 1997 will be held Tuesday, Dec. 17 at 5:30 p.m. in the Columbine Room of the Lincoln Center. Fran Johnson and Joan Day will attend the meeting to represent the Board. Ms. Day asked when should members of the Board declare a conflict of interest, if one should arise, during the funding session. It was decided that if a Board member feels that they have a conflict of interest with an organization or event that is applying for support, they should announce the conflict prior to each presentation. The Board's Chair, Ms. Beccard, will announce this procedure at the beginning of the funding session. VIII. Review of any past Fort Fund events - Reports were received and reviewed from the following events: KCSU - Summer Sounds Around Town Poudre Valley Hospital Foundation - Colorado Run New West Fest United Day Care Center - Up With People Crossroads Safehouse - Golf Tournament High Performance Dance Theatre — Dance Perf. Staff will include in a letter to all future Fort Fund recipients a reminder to include the Fort Fund logo in all publicity. Ms. Beccard will also make an announcement at future funding sessions that the logo must be included in all publicity. IX. Committee Reports - Art In Public Places - Their next meeting is Nov. 21. CVB - Marcella Wells is attending their next meeting on Nov. 21. The CVB Board is in the midst of electing officers. Ft. Collins Council on the Arts - Don Koessel is attending their next meeting on Nov. 21. Lincoln Center Board - The LC Board is having a combined luncheon meeting with the Board on Nov. 21. Museum - The Museum has received the Worthington Whittredge painting that was purchased last month. The Museum has currently raised $17,000 of the $32,000 needed to cover the price of the painting. Joy Poole will arrange a meeting with Robin Goette to discuss setting up a press conference to announce the acquisition of the painting. Ms. Poole reported that feedback on the acquisition of the painting has been tremendous The Museum Shop is acquiring items for Christmas sales. Phil Walker will host the premiere of his "Visions Along the Poudre Valley" video at the Lincoln Center on Nov. 20 at 7:00 p.m. Admission is $10 and the proceeds from the event will benefit the Museum. X. Other Business - The Board will not have a regular meeting in December. The next regular meeting will be held Wednesday, Jan. 15 at 5:30 p.m. at the Lincoln Center. Staff will write Councilmember Will Smith and invite him to the regular meeting in February. The Board will discuss inviting the City Manager to a future meeting. The Board decided not to have any kind of social event in December but will discuss having a gathering possibly in the Spring. Robin Goette informed the Board of an economic forecasting meeting that will take place the evening of Tuesday, Dec. 10 at the Marriott Hotel. David Siever discussed with the Board the feedback that was received by the Lincoln Center on the musical TOMMY which was the opening performance of the Center's 1996-1997 Showstopper Series. Several members of the Board expressed the opinion that it is important that the staff of the Lincoln Center continue to "book" the best quality performances available and also to continue to offer a diverse series of shows. Mr. Siever also gave the Board an overview of the booking process that the Lincoln Center uses and an idea of what happens each year at the APAP conference that he attends in New York City each December. Because of a conflict in schedules for future meetings, the Board was asked to consider moving meetings for the months of Feb., Mar. & Apr. to the fourth Thursday of those months instead of the fourth Wednesday. This will be discussed at the January meeting. XI. Adjournment (6:11 p.m.) Moved - Joan Day Second - Fran Johnson passed unanimously Respectfully submitted, Evan Hyatt Publicity Coordinator Lincoln City of Fort Collins r and Recreational Sery MEMORANDUM TO: CULTURAL RESOURCES BOARD MEMBERS FROM: DAVID SIEVER l MITM ' • ' DATE: JANUARY 9, 1997 ATTACHED IS A DRAFT OF AN ANNUAL REPORT WHICH NEEDS TO BE FILED WITH THE CITY CLERK'S OFFICE BY THE END OF JANUARY. PLEASE LOOK IT OVER AND COME PREPARED WITH ANY CHANGES. THANK YOU. 417 West Magnolia • Fort Collins, CO 80521-2646 • (970) 221-6735 • FAX (970) 484-0424 Cult * Library and Recreational Serv& Lincoln Center ANNUAL REPORT 1996 CULTURAL RESOURCES BOARD BACKGROUND: 4% The Cultural Resources Board consists of seven members. Meetings were held the fourth Wednesday of the month at 5:00 PM at the Lincoln Center and the Fort Collins Museum. Members who served in 1995 are Jennifer Sterling Beccard, Karen Warren, Deborah Romero, Fran Johnson, Don Koessel, Marcella Wells, Robin Goette. Karen Warren and Jennifer Beccard served as Chairpersons. Jennifer Beccard and Fran Johnson served as Vice - Chairpersons. Council liaison was Will Smith. Staff Liaisons were David Siever, Joy Poole, Evan Hyatt, and Mike Powers. The Board receives monthly staff reports and acts in an advisory capacity for: Cultural Services and Facilities Department - Lincoln Center - Fort Collins Museum The Board reviews and works with staff on the following: Fee Schedules Annual Budget Facility improvement Programming Exhibits Shows Outreach 417 West Magnolia • Fort Collins, CO 80521-2646 • (970) 221-6735 • FAX (970) 484-0424 LIAISONS: Through July 1996: Convention/Visitors Bureau - Robin Goette Lincoln Center Board - Jennifer Beccard Museum Sub -committee - Deborah Romero/Marcella Wells City/CSU Facilities Committee - Karen Warren Fort Collins Area Arts Council - No Liaison Through December 1996: Lincoln Center Board - Robin Goette Fort Collins Area Arts Council - Don Koessel Fort Collins Museum - Marcella Wells/Joan Day Convention and Visitors Bureau - Marcella Wells Art in Public Places Board - Karen Warren City/CSU facilities Committee - Karen Warren FORT FUND: The Board recommended funding ii 32 organizations (33 events) in $43,900 to 35 organizations (35 session. City Council approved recommendations. the Amount of $55,450 to the first session; and events) in the second both funding Changes were approved to help facilitate funding sessions and to make them more "user friendly". The Board requested additional funding from the Lodging Tax to help fund additional requests. No decision on the funding allocation formula was made in 1996. CAPITAL IMPROVEMENT PROCESS - BUILDING COMMUNITY CHOICES The Board participated in the process of prioritizing projects for the capital improvement process which goes vote in April 1997. As part of the process the Board: - Held discussions regarding the needs of the Fort Collins Museum and the Lincoln Center - In cooperation with the other departments in the Cultural Library Recreational Services Area held ,open house" to gather input from the community - Met with representatives from the local arts community to gather input regarding their needs to a an Final recommendations were made to City Council with the following recommendations: 1. New Performing Arts Center 2. Construct new Museum Permanent Exhibits 3. Additional Museum Collection Storage 4. Construct additional Museum exhibit/meeting room space CITY/CSU FEASIBILITY STUDY The Board worked with the architectural firm, Hardy Holzman Pfeiffer Associates on a feasibility study to determine the possibility of a joint Performing Arts facility with Colorado State University and the City of Fort Collins. The study is looking at the feasibility of a new large Performance Hall and a smaller (350 seat) theatre which would be used primarily by local arts groups. Meetings were held with the consultant Stephen Johnson and with members of the Lincoln Center Board and the City/CSU advisory committee. MUSEUM FUNDING As part of the budget submitted for 1997 the Board requested no additional funding for the Museum but included a letter stating that funding for NEH exhibits would be requested as part of the 1998 budget. WORTHINGTON WHITTREDGE PAINTING The Board formally expressed support for the painting of "Colorado, On The Cache La Poudre" painted by Worthington Whittredge. The painting was acquired by the Museum in October 1996.