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HomeMy WebLinkAboutCultural Resources Board - Minutes - 06/25/1998City of Fort Collins Library and Recreational Lincoln Center CULTURAL RESOURCES BOARD MINUTES Regular Meeting - Thursday, June 25, 1998 5:30 p.m. Lincoln Center IlCouncil Liaison: Will Smith Staff Liaison: David Siever 11 Chairperson: Jennifer Beccard Phone: 495-1875(h) Vice -Chair: Fran Johnson Phone: 493-4480(h) A regular meeting of the Cultural Resources Board was held on Thursday, June 25. The following members were present: Jennifer Beccard, Fran Johnson, Joan Day, Corinne Govan, Loren Hooper Board Members Absent: Bruce Hendee Staff Members Present: David Siever, Lincoln Center Jill Stilwell, Fort Collins Museum Evan Hyatt, Lincoln Center Mike Powers, CLRS Guests: Bill Wright, Convention & Visitors Bureau I. Call to order (5:33 p.m.) - Jennifer Beccard II. Consideration of tonight's agenda - Addition of a discussion item prior to item IV to discuss altering the Fort Fund funding recommendation for the Friends of the Senior Center's Mardi Gras Celebration. III. Consideration of minutes of May 27, 1998 - Correction to item VIII. Motion to accept the minutes of April 22, 1998 as amended: Joan Day Second: Loren Hooper Passed unanimously 417 West Magnolia • Fort Collins, CO 80521-2646 - (970) 221-6735 • FAX (970) 484-0424 DISCUSSION ITEMS IV. Discussion regarding Fort Fund funding of Mardi Gras - Fran Johnson moved to alter the funding recommendation for the Friends of the Senior Center's Mardi Gras Celebration from $750 in non -reimbursable funding for $2,000 in reimbursable funding. Loren Hooper seconded the motion Passed unanimously V. Museum Staff update - Mike Powers updated the Board on the objectives for staffing the Museum. During the last budget session staff has had four main objectives for improving the staffing of the Fort Collins Museum. Those objectives are: 1. Obtain benefits for the Exhibits Curator 2. Fill the Curator of Collections of position 3. Obtain a pay increase for Beth Higgins 4. Obtain F.T.E. status for Beth Higgins' position Since the last budget process staff was able to accomplish all of the objectives listed above with the exception of number 4. The Museum currently has 4.5 F.T.E. positions and several hourly positions. The Museum recently filled the Curator of Interpretation position and is in the process of filling the Curator of Collections position. Joan Day asked when the next budget process would occur so that staff might have the opportunity to accomplish the fourth objective. The next full budget process is in April of 1999 for the planning of the 2000 - 2001 budget. There may be an opportunity to make adjustments to the 1999 budget this year. Staff will keep the Board informed if this is a possibility. Jennifer, Beccard asked what is being done with the .5 F.T.E. Director of Development position. The position will remain but there is currently no money in the Museum's budget to fund the position. The money from the Development position was used to accomplish the objectives listed above. Development and Fund-raising for the Museum is included as part of the duties of the newly hired Museum Director. The Board would like to see staff continue to work towards acquiring F.T.E status for Beth Higgin's position. VI. Building Community Choices Update - Staff now has direction from City Council to begin seeking sites in the downtown area for the new performing arts center. Staff will continue to update the Board on possible sites as they become available. Since the City of Fort Collins and Colorado State University will not be working jointly to build a new performing arts center, City staff will continue to work with Colorado State University on joint ventures in terms of the performing arts including items such as Box Office & ticket sales, programming, fund-raising and other areas. VII. Fort Fund Guidelines - For the next seventy minutes the Board discussed possible changes to the Fort Fund Guidelines. Some of the topics that the Board would like to consider include: 1. Raising the limits on reimbursable funding 2. Raising the limits on non -reimbursable funding 3. Definitions of Fund #1 & Fund #2 4. How fund-raisers are viewed and the issue of "need" 5. Applications for more funding than is allowed 6. Spending the grant in a one-year period vs. holding the event in a one-year period 7. How religious events are viewed 8. Recreational vs. cultural events Fran Johnson submitted a proposal to the Board outlining changes to the Fort Fund process. (see attached proposal). Ms. Johnson's proposal focused on three tiers: 1. Operating Support 2. Special Events 3. Fund-raising events Board members were asked to consider the issues raised by Ms. Johnson's proposal and come prepared to discuss changes to the Fort Fund process and guidelines at future meetings. VIII. Future Meeting Date and Time - Fran Johnson moved that the date and time of the Board's regular monthly meetings be changed to the fourth Thursday of each month from 7:30 to 9:30 a.m. Joan Day seconded the motion Passed unanimously This new meeting date and time will take effect beginning in the month of August. For the month of July, the Board's regular meeting will be held on the fifth Thursday (July 30) from 7:30 to 9:30 a.m. All meetings will be held at the Lincoln Center. The Board will continue to take tours of the Museum when necessary to continue to be updated on current exhibits and changes at the Museum. IX. State of the Arts Update - A follow-up meeting to the March 30 State of the Arts meeting will be held Monday, June 29. As of the time of this meeting, there were approximately 50 responses for the follow-up meeting. At the June 29 meeting, participants will be divided up into smaller committees to work in areas relating to the arts including: 1. Education 2. Marketing 3. Facilities 4. Umbrella Arts Entity for Coordination & Communication 5. Funding 6. Arts Programming 7. Advocacy 8. Accessibility X. "Valuing the Arts Conference" report - Jennifer Beccard reported on the "Valuing the Arts Conference" that she and Corinne Govan attended on June 6 & 7. Bill Ivey, the Director of the National Endowment for .the Arts was the keynote speaker. Many of the presentations that Ms. Beccard and Ms. Govan attended were described as informative and energizing. They also felt that the conference touched on many ideas that could possibly be put to use in the Fort Collins arts community including a lists of resources that are available. XI. Strategic Plan ("capacity review") assignments The Board discussed their assignments for completing the Strategic Plan that was conceived at their retreat on Nov. 1, 1997. Those assignments are: Jennifer Beccard - Review the City Code as it relates to the Board's perimeters. Loren Hooper - Funding (Does the Board need its own source of funding & how does it obtain it) Bruce Hendee - Governance (How the Board conducts its day-to-day business) Jennifer Beccard - Human Resources (How can the Board be sure it is attracting the best applicants possible) Joan Day - Information (How does the Board gather the information it needs to serve the community) See the attached Information Review. Board members will provide an update on their assignments at the July meeting. XII. Review of past Fort Fund events - The Board reviewed final reports from the following events/organizations: Indian Student Assoc. - Indian Music & Dance CSU Creative Writing Program - Poetry Reading Dance Express Northern Colorado Artists Association Fort Collins Museum - Exhibits Dance Connection Performance Network Multicultural Commission XIII. Committee Reports - Lincoln Center Board - Discussed the site selection process for the new performing arts center. Welcomed Chris Burge as their newest member. Arts Council - Held an "Arts Connection" gathering June 18 at Harmony Park Gallery. The focus was on arts education. Museum -:Jill Stilwell displayed some of the items that are currently for sale in the Museum Gift Shop. Rendezvous/Skookum Day will be held July 11 at the Museum. Convention & Visitors Bureau - The CVB is having a new logo designed. Bids are currently being received for the construction of a new CVB facility near I-25. Art in Public Places - The Board is working on a Neighborhood Grant Process for public art. City/CSU Feasibility Study - No report The Board will select new committee liaisons and officers at its July meeting. XIv. Other Business - There will be an update on the City's 125Ch Anniversary celebration at the July meeting. Xv. Adjournment (7:48 p.m.) Moved - Corinne Govan Second - Fran Johnson Respectfully ubmitted, Evan Hyatt Publicity Coordinator I am proposing three tiers of funding: 1. Operating expenses for a year would be given in an April funding session. Groups could apply for up to $10,000 only once a year. These funds would be open only to non-profit organizations whose primary purpose is to present three or more different public performances or exhibits per year. In addition, they must have proved annual program success for three years before being eligible for this type of funding. 2 Special events funding would be given twice a year in June and January. Groups could apply for up to $5000 for a single event with a 12 month limit of $5000 per event or $10,000 per organization. Fund raising events that show a profit of more than $1000 would not be able to apply. Organizations funded under the first tier could apply for no more than $3000 per year more for any special event. 3. Funding for events that show a profit of more than $1000 would be given twice a year in June and January. Groups could apply for up to $1500 per event with a limit of $3000 per organization. No liason need be appointed to these events. Organizations funded under the first tier could not apply for this funding. Organizations filnded under the second tier could apply for no more than $8000 total. PA C1 Information Review Fort Collins Residents Age Income Bracket Education Profession/Career Years in Residence Social and Recreational Interests Frequency of visits to: Museum- historic homes, sites, attractions Art Galleries Theater Musical performances Dance Performances Spectator Sports (type) Environmental centers, parks, nature walks, scenic drives Children's activities Other attractions (brewery tours, Swetsville zoo, etc.) Amount spent on recreation and cultural interests per year Hours spent per month on cultural pursuits Musical Preferences i.e. classical; western; bluegrass; big band; jazz etc. Live Performance Preferences Visitors to Fort Collins Same as above in addition to: Where did they come from How long will they stay in the area Why did they come to Fort Collins What local attractions would they be interested in visiting historic homes, museums, art galleries, environmental centers, nature walks, live performances, etc. How much money would they be willing to spend on leisiure pursuits while in Fort Collins Lincoln Center City of Fort Collins ADMINISTRATION: and Recreational Servi* CULTURAL RESOURCES BOARD LINCOLN CENTER REPORT JULY 30, 1998 The box office project continues to be on schedule and will be completed by the end of summer. Major construction is completed. Next steps involve phone lines for computers and getting the computers in place and working. Artist Reven Swanson has been hired to create a tile mosaic for the front of the box office. The tiles are 2" by 2" and the mosaic will run the length of the front of box office under the ticket windows. Construction has started in the Ludlow room. The project will be done in three phases to accommodate already scheduled events in those rooms. The project involves new carpeting, wallcovering, additional lighting, window coverings, painting and a new wall between the kitchen area and the rest of the Ludlow area. The design committee has approved the project ... the LC Support League has donated $20,000 towards the project ... the project is being coordinated by the City's Facility Department. Lincoln Center staff will be on our annual retreat August 12t' and 13' to develop goals and begin work on the upcoming season. The Center will be 20 years young this September. Bob Coonts has designed a special 20" anniversary logo which will be included in all advertising during this season. In addition First National Bank has agreed to donate money for 20' anniversary banners which will be placed in several spaces both inside and outside the building. PROGRAMMING: The Lincoln Center New York Tour which will be December 2-6 has been sold out! Full page ads for Lincoln Center series has started. The first one for the Showstopper Series ran last Sunday. Two additional full page ads are planned to announce dance, classical music travelogue and Anything Goes series. VISUAL ARTS: Lincoln Center galleries will present a cultural exchange exhibition entitled "World Peace Through the Arts: Wind, Woman, Word" July 30 through August 20 in the Intimate Gallery. The silver -gelatin photographs and examples of photogravure by Kentucky artist David Bartlett will be on display in the Lobby gallery Aug. 4 through Sept. 11. Our third exhibit will be "The First Twenty -Five Years", an exhibition of posters by OpenStage Theatre and Company, displayed in the Walkway Gallery August 7 through August 30. 417 West _tab olia • Fort Collins-, CO 80521-2646 • (970) 221-6735 • FAX (970) 484-0424 Cultuo Library and Recreational Ser-,l Fort Collins Museum Citv of Fort Collins FORT COLLINS MUSEUM REPORT CULTURAL RESOURCED BOARD JULY 30, 1998 MUSEUM SHOP The Museum Shop introduced the new Worthington Whittredge postcard at the end of June. The Museum pencil will be included in the art bags being distributed by the Arts Council during New West Fest in August. SKOOKUM DAY Skookum Day attracted approximately1500 people and grossed S625 through ice cream, clothespin dolls, and blacksmithing sales. The Victorian Fashion Show and Autumn Morning Star's storytelling were particularly popular. The staff had a follow-up meeting to brainstorm new ideas for next years event, some of which included partnering with other organizations in Fort Collins and adding to the musical and food selections. Approximately 200 members of pioneer families gathered on the Museum steps at 2p.m. on Skookum Day for a photo op as part of the 125th Anniversary of the incorporation of the City of Fort Collins. The photograph was taken by Bill Schneider and the Museum will collect two for the permanent collection. NEW LIGHTING The Museum staff is working with the Utility Department and Facilities to design a new track lighting system for the main floor of the Museum. The Utilities Department is providing funds for a lighting consultant who will help design the system with energy conservation in mind. The system will be designed this fall with installation potentially in early 1999. MUSEUM ADVISORY COUNCIL The Museum staff has been discussing the possibility of creating a Museum Advisory Council made up of 8-12 community members to help expand the reach of the Fort Collins Museum. The staff will be discussing this option at our October staff retreat and will present the proposal to the CRB later this fall. EXHIBITS Silent Echoes, opening July 30`h, explores the ghost towns of Colorado's prairies. Ties to the Land, closes the end of August Night Walker '98: September 3 — October 31, The Fort Collins Museum will host the annual Night Walker juried art exhibition which celebrates the art inspired by the Native American cultures. This years exhibit will be dedicated to Night Walker founder Lewis Trujillo who passed away in June. The Opening Reception will be September I Vh, 7p.m. -more- 200 Mathews Street • Fort Collins, CO 80524 • (970) 221-6738 GRANTS The Museum requested $3,600 from Fort Fund and was awarded $3,000 to assist with the expenses of the Fall 1998 —Spring 1999 exhibition season. Attached is a one page brief on the current status of the Museum's planning project that is nearing completion that was funded by a National Endowment for the Humanities grant awarded in 1995. STAFF Treloar Tredennick started as the new Curator of Interpretation on July 13th. She has been shadowing different staff to learn Museum procedures and engrossing herself in Fort Collins history. Interviews for the Curator of Collections position were held on July 27'h. The Museum selected five candidates to interview and hope the finalist, once selected, will start sometime in August. A farewell celebration was held on Monday July 13'h in honor of Lisa Worley and Michael Gorgan. Lisa accepted a position as Curator at the Kell House Museum inWichita Falls, Texas. As Michael completed Skookum Day, his contract with the Museum came to an end. He will continue his many ventures with various Fort Collins theatrical and cultural organizations. City of Fort Collins and Recreational S Fort Collins Museum Fort Collins Museum New Permanent Exhibit Planning Project Update —July 30, 1998 For the last three years, Museum staff and contract personnel have been engaged in an extensive self -study and planning project. The result of the project will be a new interpretation of Fort Collins history based on the theme of people and the environment. This interpretation will be developed into a script and design for an all new permanent exhibit on the history of Fort Collins throughout the first floor (excluding the North Gallery) and the Overland Trail Room (on the basement level) of the current Museum building. These new dynamic and interactive displays will lead visitors through the unique natural environment of Fort Collins and the surrounding area and situate human history from 11,000 years ago up to the year 2000 within this environment. For the reality is, none of us would live in this city today if it weren't for the natural environment in which it is set, including the river, the rich soil of the piedmont, the geology, the scenic beauty, and the natural occurrences that have shaped our community. By the end of the project period (Dec. 1998), staff will have: • completed the research document on which the new exhibit will be based; • written an exhibit script which outlines exhibit text, artifacts, hands-on components, computer stations, and educational adjuncts to be included in the exhibit; • designed the exhibit on paper in cooperation with consultant Bob Woltman from the Albuquerque Museum; • outlined educational programming including new educational services the Museum plans to implement. This planning portion of the project has been funded by a grant from the National Endowment for the Humanities. In order to actually construct this new and innovative exhibit, the Museum will be embarking on a capitol campaign to raise the estimated $750,000 needed for completion. The Museum will be seeking funds through a variety of sources including the National Endowment for the Humanities, City Council, corporations, foundations, and individuals in the community. The capitol campaign is slated to begin sometime in 1999. 200 Mathews Street • Fort Collins, CO 80524 • (970) 221-6738