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HomeMy WebLinkAboutSenior Advisory Board - Minutes - 06/14/1995• SENIOR ADVISORY BOARD • Minutes of the June 14 1995 Meeting CALL TO ORDER The June meeting of the Senior Advisory Board was called to order by Jill Taylor, member, at 2:04 P. M. in the Senior Center, 101 Mountain Avenue. A quorum was present. Kay Rios, chair, and Stan Ulrich, secretary, arrived several minutes later. ATTENDANCE Members Present Jane Davis Jane Goodhart Ed Johnson Marjorie McTaggart Kay Rios, chair Mary Alice Spelts Jill Taylor Stan Ulrich, secretary Margaret Watts T.i ai.cnn Excused Members Wayne Moellenberg Yvonne Myers, vice chair Staff Barbara Schoenberger, SAB Representative Jennifer Klink, RSVP Christina Ulrich, RSVP Guests Diane Evans, City of Boulder Senior Services Ann Azari, mayor Bill Weddel, Seniors Airborne Molly Wechter, PVH intern CITIZEN PARTICIPATION Since no one wished to express an opinion during the Citizen Participa- tion period, Bill Weddel, host of Seniors Airborne, was asked to move his report from the Service Reports item of the agenda to the Citizen Participation slot. Bill reported that Seniors Airborne has been in existence over four years. It started on January 17, 1991 on KCOL, but was moved to KIIX soon afterward. The program airs on the first and third Fridays of each month from 9:05 to 10:00 A. M. On the first Friday of the month, the program is broadcast from Joe's Fireside Restaurant and from the KIIX studio on the third Friday., The format currently features sharing infor- mation, senior spotlights, announcements, senior commentaries and call -in issues. Bill and his wife Evie share the responsibilities of co -hosts of the show and occasionly need "sub hosts." So far, Kay Rios and Wayne Moellenberg have filled in admirably. He also said that he needs more ideas about the format and types of program. The SAB commended Bill for his efforts in making Seniors Airborne a great success. APPROVAL OF MINUTES Before the minutes of the May 10 meeting were approved, some corrections were made. Marjorie suggested that the first two full sentences at the top of Page 7 should be stricken. Marjorie added that the customer in the third line under Housing Authority Letter, Page 8, should also stricken and that "qualify for" should be substituted for find on same line. Moblie should be changed to "mobile." Jane added that be the lot Page 2, SAB Meeting, June 14, 1995 in the seventh line of the same topic should be activitiers on Page 2 under Old Business should The minutes were then filed as amended. CORRESPONDENCE stricken. Jill added that be changed to "activities.0 The first piece of correspondence was a letter written to the First Nat- ional Bank by the resident of a modular home. In it, the owner said she felt that she was discriminated against because her house was not eligible for the Paint-A-Thon because it was considered a mobile home. She had sent copies to Catholic Community Services Northern, the Aspen Club, the Senior Advisory Board and Ann Azari, mayor. The second piece of correspondence was an invitation for the SAB to appoint a liaison to the Saint/Dial-A-Ride Advisory Council. Kay said that she and Jane Goodhart had already volunteered to do that, but they have not been notified of the meeting schedule of the council. The last letter was from the Office on Aging and contained demographic materials that Shelley said she would sent. OLD BUSINESS Senior Exchange Program. Because Diane Evans, Boulder Senior waiting, Kay moved her presentation item under OLD BUSINESS. Diane had the Senior Exchange Program, which Center Volunteer Exchange, was from NEW BUSINESS to the first been invited by Yvonne to explain is operating in Boulder. First of all, Diane emphasized that the Boulder Exchange Program is not a volunteer program. The participants are exchanging one service for another, and they accrue time dollars in a bank until they are used. She then explained how the program was started in Boulder, how it was financed and how it is administered. It was difficult to start, she added, but in less than a year the program has over 100 participants. Senior Center Update Ed reported that June 26+would be a good day to start programming use of the new senior center. All the furniture had been delivered, but landscaping still has a lot to do before it is finished. Network Luncheon Kay reported that she doesn't have much to report because she and Shelley will be meeting the next day to discuss the luncheon. The date for the event is September 20 from 11:30 A. M. until 2:00 P. M possibly in the new senior center. al -A -Ride Kay reported that she had not attended a meeting lately, but that the committee should be meeting soon. Senior Advisory Board Bylaws Because Barbara had received several suggested changes in the bylaws ,1 1. Page 3, SAB Minut0 June 14, 1995 • from two members of the Board, the recommended changes were turned over to the Bylaws Committee for further study. The revised bylaws amendments will be presented for discussion at the next meeting. Senior Living Options Jane Goodhart reported that Living Centers will continue to sponsor Senior Living Options until the end of their fiscal year, which ends in September. After that, the future of Senior Living Options is uncertain. Jane added that a new housing list will be available by the end of June. Outreach Meeting — Los Ancianos Kay reported that seven members of the SAB and Jill's intern had attended a meeting of the Los Ancianos on Tuesday, June 13. After she had opened the discussion and introduced the SAB members, she turned the program over to Marjorie McTaggart, who told how the SAB was organized and what its purposes are in Spanish. Those who attended were Ed Johnson, Kay Rios, Jill Taylor, Molly Wechter, Jill's intern, Mary Alice Spelts, Jennifer Klink, Marjorie McTaggart and Stan Ulrich. Single Entry Point Since many members were still uncertain about the function of the Single Entry Point Committee, Kay suggested that we invite someone from the Larimer County Social Services Department, preferably Ruth Coberly, to attend a future meeting of the SAB to explain the program more fully. New West Fest Kay stated that the SAB will operate a booth at the New West Fest, but the location is not known at present. She said that booth assignments and materials for the booth will be discussed at the July meeting. Housing Authority Letter No action was taken. Memorial — Kay Jones Kay announced that she had completed the arrangements for a Kay Jones Memorial in the new senior center. Although plans have not been finalized, she hoped the memorial, possibly a plaque, could be placed in the garden area because Kay was very much interested in the land— scaping of the center. Kay added that contributions would be gladly accepted. Senior Center Use Philosoph Barbara passed out information about current use policies of the scILor center and asked every member to read the material carefully. It will be discussed at the next meeting. Page 4, SAB Minutes, JT ne 14, 1995 NEW BUSINESS Since Diane Evan's presentation, the only item under New Business, had been switched to the first item under Old Business, there was no other new business to discuss. SERVICE REPORTS RSVP. Christina Ulrich introduced herself as a new volunteer coordinator for RSVP. She added that she and Jennifer Klink will be operating the office in the new senior center. RSVP will also maintain an office at 405 Canyon. Aspen Club. Jill Taylor told the members of the SAB about the activities of the Aspen Club for the month. City Council. Ed stated that City Council has not recently acted upon issues that would concern the SAB. Seniors Airborne. Since Bill Weddel had addressed the SAB before in the meeting, there was nothing new to report. Concerned Seniors. Marjorie stated that she has not heard from Concerned Seniors lately. Senior Center Council. Mary Alice Spelts reported that Jane Davis had not been re-elected to the Senior Center Council. Her replacement will be elected before the end of June. Friends of the Senior Center. Barbara announced that the next meeting of the Friends of the Senior Center will be held on Thursday, June 22, 1995, at 1:30 P.M. in the new senior center. Election of new officers will take place at the meeting. The Friends are still encouraging the use of the catalogs to acquire donations. Office on Aging. Stan reported that the Office on Aging is partially sponsoring the A. L. I. S. E. Program, which is concerned with safety in the homes. Ed added that he had already visited a home as a member of an A. L. I. S. E. team, and he thought it was a worthwhile project. OTHER BUSINESS 4 Jane Davis. No report. Margaret Watts. No report. Mary Alice Spelts. No report. Ed Johnson. Ed reported that he had heard that the Senior Job Match Program is just about dead. The latest development is that Bill Lamperes, principal of Centennial High School, had asked Jeff Bridges for his resignation as director of the Senior Job Match. Marjorie McTaggart. No report. Jane G000dhart: No report. Barbara Schoenberger. Barbara stated that orientation meetings for Page 5, SAB Minute 0 June 14, 1995 for new SAB members will take place soon. Stan Ulrich. No report. Jennifer Klink. No report. Christina Ulrich. No report. Jill Taylor. Jill introduced her new intern, Molly Wechter, who will be working with her during the summer. Kay Rios. No report. ADJOURNMENT Since there was no further business to conduct, the meeting was adjourned at 4:02 P. M. ADDENDUM BY KAY: Margaret Watts, who has served on the SAB for many years, attended her last meeting as a member on June 14, 1995. She was a faithful attendee, accepted many assignments and performed them well and contributed much to the success of the SAB during her tenure. Her conscientious work ethic will be greatly missed. On behalf of the SAB, I would like to thank you for a job well done, Margaret. Stan Ulrich, secretary Kay Rios, chair a 1 BYLAWS FOR THE FORT COLLINS SENIOR ADVISORY BOARD Revised and updated February(June) , 1995 ARTICLE I Name of Organization Section 1. The name of this board is the Fort Collins Senior Advisory Board. ARTICLE II Objectives and Functions Section 1. Objective: to help the senior citizens in the Fort Collins area live full and interesting lives so that they might continue to contribute, participate and share in the life of the community. Section 2. Functions: a. To serve as coordinating agency for senior services and activities; b. To assess, publicize and support present senior services and activities in the community; c. To investigate and evaluate requests for new senior citizen services and activities; d. To plan, initiate, develop and encourage new senior citizen programs as need is indicated; e. To provide wide opportunities for more meaning- ful and useful participation of senior citizens in community activities and programs; f. To establish and maintain communications with local, state, and federal government agencies concerning senior citizens. * g. To act as advocate for seniors on issues and activities in our community. h. To bridge the generation gaps and work to dispel stereotypes about aging through education and awareness activities. ARTICLE III Membership Section 1. The voting membership of the Board shall consist of eleven (11) members. a. Nine (9) members shall be appointed by the City Council to serve terms of four (4) years; b. Two (2) members shall be nominated by the Fort Collins Senior Center Council, and approved by City Council, to serve terms of two (2) years; c. Members shall assume their duties at the first regular meeting of the Board following their appointment; d. All members serve without compensation. Section 2. Tenure: Only one reappointment may be made except in cases of special expertise, in accordance with the City and Commissions Manual. Members may continue to serve until their successors are appointed. Section 3. Vacancies shall be filled by the City Council to serve out the balance of the term vacated. ARTICLE IV Election of Officers Section 1. a. A Nominations Committee shall be appointed by the Chair in November of each year to make up a slate of candidates for chair, vice -chair and secretary from the membership. Nominations * may also be made from the floor. b. Officers shall be elected by simple majority of the official quorum at the regular meeting in December. They will take office in January Section 2. Officers will serve a term of one year. There shall be no limitation on the number of terms the officers may serve. Section 3. In the event an officer does not serve out the entire term: a. the vice -chair will serve as chair until a new chair is elected or until the term is completed; b. if the office of vice -chair or secretary is vacant, a new vice -chair or secretary shall be elected to serve the remainder of the term. Section 4. The recreation supervisor of the Senior Center shall serve as support staff to the Board. ARTICLE V Duties of Officers Section 1. The officers comprise the Executive Committee. Section 2. The chair shall: Section 3. a. Preside over all meetings of the Board; b. Provide items for meeting agendas and help determine the sequence of items; c. Appoint committees as necessary to carry out the functions of the Board; d. Appoint a secretary pro tem in the absence of the elected secretary; e. Review all minutes prior to their distribution f. Serve as spokesperson to Council, or appoint another qualified Board member to serve in this capacity. The vice -chair shall: a. Assume the duties of the chair in his/her absence; b. Assist in preparation of the agenda; c. Carry out other duties as assigned by chair. Section 4. The secretary shall: a. Keep formal minutes of each meeting including required information as outlined in the City Boards Manual, and maintain them as part of the permanent files. Minutes will record out- come of votes. b. Be custodian of all records of membership; c. Transmit reports as required; d. Transmit minutes and notices of meetings to all members of the Board; e. Take care of correspondence, and handle other duties as assigned. ARTICLE VI Committees Section 1. With the exception of the Executive and Nominating Committees, committees will be formed as deemed necessary. Section 2. Sub -committee members will be selected by the Board and will serve at the Board's pleasure. Section 3. Membership on special sub -committees is not limited to Board members, but service on a sub- committee does not provide voting membership on the Board. ARTICLE VII Conduct of Business Section I. A quorum for official conduct of business shall b Section 2. * Section 3 Section 4. e six members. The agenda for regular meetings shall include: Call to order Attendance Citizen participation -- 20 minutes Approval of minutes Old Business New Business a. Reports by advisory, agency, liaisons staff representatives. Other Business/Open Discussion The order of agenda items is at the discretion the officers, as determined at an Executive Committee agenda meeting. Fo t f and of rma or special meetings may differ from that of a regular meeting. ARTICLE VIII Meetings *Section I. The Board meets on the second Wednesday of each month at 2 p.m. at the Fort Collins Senior Center. Meeting times and place may be changed with Board approval and notification to City personnel and the public. Section 2. Agenda for meetings of the Board shall be set by the Executive Committee in conjunction with the Senior Center recreation Supervisor. a. An agenda meeting will be held during the week prior to the scheduled meeting at a time and day set by the Executive Committee. b. Agendas and related items shall be delivered to each Board member in a timely manner before each meeting. Section 3. Special meetings of the Board may be called at the discretion of the presiding officer. ARTICLE IX General Responsibilities Section 1. Board members are expected to attend meetings. Section 2: Section 3. Section 1. *Section 2. Section 3. Section 4 Any member with three (3) consecutive unexcused absences, or four (4) absences during a calendar year, will be dropped from membership as stated in the City Boards Manual. The chair is responsible for officially notifying City Council (with copy to City Manager) when a vacancy occurs on the Board so that Council may appoint someone to complete the unexpired term. Refer to General Information, and Conflict of Interest sections of the City Boards and Commissions Manual. ARTICLE X Public Participation All meetings of the Board at which formal action is taken shall be open to the public. a. The open meetings requirement shall not apply if the Board determines, by two-thirds vote of the quorum present, that the subject for con- sideration is such that the best interests of the City or the public or an individual who will be affected by action of the Board could be jeopardized by an open meeting. Notices and/or agenda of meetings shall be sent via staff liaison to the City Clerk to be made public in accordance with City policy. The Board shall use all practical means of communicating its goals and objectives as well as its recommendations to City Council and to the general public. Public meetinngs shall be widely publicized when matters of substantial public interest are under consideration. ARTICLE XI 0 • Relations with City Council Section 1. Minutes of all meetings shall be submitted by staff liaison to the City Manager's office as outlined in the Responsibilities section of the City Boards and Commissions Manual. Section 2. When specific recommendations are made by the Board which require Council action, the Officers will contact the Council liaison in writing with a copy to the Recreation Manager. Section 3. The Recreation Manager shall propose them for consideration of the Council unless other arrange- ments are made for a Board spokesperson to do so. ARTICLE XII Work Plans and Annual Reviews Section 1. The Board will adopt an annual statement of goals and objectives in a Work Plan, and evaluate its accomplishments of the previous year in an Annual Review report. a. These shall be filed with the City Clerk following the criteria and dates set forth in the Board and Commissions manual. Section 3. The Board shall also provide other reports at such times as requested by Council or when deemed advisable by the Board. ARTICLE XIII Changes and Amendments Section 1. These bylaws may be amended by two-thirds vote of the Board members and subject to approval by the City Council. Section 2. Proposed amendments shall be presented for con- sideration at a regular meeting, and adopted at the next meeting. Section 3. Immediately after adoption, copies of these by- laws shall be distributed according to the City's requirement as outlined in Responsibilities part * of Boards and Commissions Manual, including being filed with the City Clerk as part of the Board's permanent record. ARTICLE XIV Conformance Section 1. These bylaws shall be consistent with the Charter and Ordinances of the City of Fort Collins. Section 2. The Fort Collins Boards and Commissions Manual is the official guidelines for Board procedure and membership compliance. Section 3. Robert's Rules of Order, latest edition, shall govern parliamentary procedure of this Board.