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HomeMy WebLinkAboutCitizen Review Board - Minutes - 12/21/2005Citizen Review Board Meeting ORIGINAL 300 Laporte Avenue December 21, 2005 Present: Dennis Baker, Brian Carroll, Harry Edwards, Dave Evans, Maria Martinez, and Becky Richardson. Absent: Monica Garcia. Staff: Lt. Jim Broderick, Greg Tempel, Assistant City Attorney, and Wendy Hartzell, Secretary Public: Elaine Boni, HRC Member. The meeting was called to order at 6:10 p.m. by Chair Dave Evans. Absences: Monica Garcia submitted written notice. Voice Mail: No messages. No public comment. Minutes: November 16, 2005, Minutes — Harry Edwards noted a correction on page one. Becky Richardson made a motion to approve the minutes as corrected. Harry Edwards seconded the motion. There was no discussion and the motion passed 6-0. Case #200"6 — Brian Carroll made a motion to approve the subcommittee minutes for Case #2005-06. There was no discussion and the motion passed 3-0. Case #2006-11 — Dave Evans made a motion to approve the subcommittee minutes for Case #2006-11. Becky Richardson seconded the motion. There was no discussion and the motion passed 3-0. New Business: Case #2005-13 — Subcommittee names were drawn and case was distributed. Names were drawn as follows: 1. Harry Edwards, Chair 4. Monica Garcia 2. Maria Martinez 5. Brian Carroll 3. Dave Evans 6. Dennis Baker Request for Extension for Case #2005-13 (Due 12/21/05). Greg Tempel clarified the Code section for granting additional time based upon good cause shown. Board discussed what would happen if extension was not granted. Greg Tempel stated the record would show that Police Services did not comply with the ordinance. Harry Edwards made a motion to approve the extension through 12/21/05. Dennis Baker seconded the motion. There was no discussion and the motion passed 6-0. Annual Report — Draft will be ready for January meeting. Lt. Broderick stated he is compiling information into a new format that will allow Board to review three year's data. Development of Standardized Reporting Format — Brian Carroll stated that the last three cases reviewed have all had different reporting formats. He stated that some are very good and are inclusive and some reports have missed a few important items. He feels this is due to the fact that different officers are completing the investigations, compiling the reports and are unaware of what the CRB subcommittees need to have included. He suggested forming a subcommittee to work with Police Services to see what kind of information is available and should be included in reports and develop a standardized format that all officers can follow that meets CRB needs. Lt. Broderick stated that he and Sgt. Pearson are currently in the process of developing an IA Manual. Brian Carroll stated he thought it was important than the CRB have input on what is included in the manual. Brian Carroll referenced the fact that they are not receiving transcripts and summaries of interviews and that the case for review at the 12/21 meeting had three of the worst recordings he has ever received in eight years. He stated that he understands costs may be prohibitive to do a transcript for every interview, but if recordings are obviously bad, transcripts and summaries should be prepared. He feels that it is important that protocols are established and followed. Lt. Broderick stated that protocols can be developed but there are always scenarios in which they are not followed. Brian felt that if that was the case, the disciplinary action should then be taken, and Lt. Broderick stated this could be included in the recommendations for each case. Brian Carroll then made a motion to form a subcommittee to work with Police Services to see what information is available and appropriate to include in cases and to develop an IA Manual. Harry Edwards seconded the motion. Harry Edwards then stated that he felt there were two omissions in the case set for review on 12/21/05. He stated location was a critical issue and a diagram would have made it clear to the subcommittee where parties were positioned. Also missing were intake documents from the Larimer County Detention Center that were critical as complainant had health issues. He stated that Sgt. Pearson includes intake documents and it was not included. Harry Edwards said it was not clear why the other officer in the case was not included in the complaint. The motion'was called. There was no further discussion and the motion passed ". Requests for Extensions — There was discussion regarding when it was appropriate to give an extension. Brian Carroll stated his concern granting extensions for cases that appear to be very simple and straightforward. He again stated that he does not want the CRB to appear as a rubber stamp for Police Services. Lt. Broderick reminded that the first extension is automatic and does not require that cause is shown. Any additional requests for extensions after the first 30 days must have a justified cause stated and he said those are included in the memo. Dennis Baker stated that he would be more deliberate when considering granting requests for extensions. Maria Martinez asked again what would happen if an extension was not approved, and Greg Tempel stated that the record would reflect that Police Services didn't comply with the ordinance, and the Board could report it to the City Manager or the Chief. Brian Carroll stated again that if it is a question of workload, then cases should be shifted to other officers in order to complete them on time and this would reinforce the importance of developing a standardized format for case reports. Dennis Baker suggested putting this on the agenda for the January meeting for further discussion and development of a subcommittee. Absences — Becky Richardson suggested looking at Board member Monica Garcia's absences and their impact on the Board. It was agreed that Chair Dave Evans would check -in with Monica informally to see what her plans are regarding the CRB. Thanks to Becky Richardson — On behalf of the Board, Harry Edwards thanked Becky Richardson for her years of service to the Board and mentorship for new members. Pending Cases — Case #2005-15 — Extension Request (Due 1/23/06)— There were two extensions filed for this case. The first filed on 11/18/05 was due on 12/23/05 and may be approved retroactively. Sgt. Pearson has conversed with the complainant and complainant has requested additional time. If Sgt. Pearson does not hear back from complainant, he will continue with investigation. Second request was filed on 12/19/05 and is due 1/23/06. Brian Carroll made a motion to approve both extensions. Maria Martinez seconded the motion. There was no discussion and the motion passed 6-0. Subcommittee names were drawn as follows: 1. Dennis Baker, Chair 2. Monica Garcia 3. Dave Evans 4. Maria Martinez 5. Harry Edwards 6. Brian Carroll Becky's name was not included in the drawing as she will leave the board on 12/31/05 and would not be available to serve on the subcommittee. Case #2005-06 — Request for further investigation; currently in chain of command for review. This restarts timeline for Police Services to return the case to the Board. Case #2005-10 — Subcommittee reviewing on 12/21/05. Due from CRB on 1/12/06. Case #2005-16 — delivered to subcommittee on 12/21/05. Old Business: None. Adjournment: Becky Richardson moved to adjourn the meeting. Harry Edwards seconded the motion. There was no discussion and the motion carried 6-0. The meeting adjourned at 7:06 p.m. Next Meeting: January 18, 2006, at 6:00 p.m. in the CIC Room, 300 Laporte Avenue ov c y le 3c, r /'f i Chair�l An",_r-/ 1� `a-W(o (ienw- k_✓v\cc ,n5