HomeMy WebLinkAboutCommunity Development Block Grant Commission - Minutes - 11/10/1994CDBG COMMISSION
MEETING MINUTES
November 10, 1994
The meeting of the CDBG Commission began at 6:40 p.m. in the Community
Planning Conference Room, 281 North College Avenue, Fort Collins, Colorado.
Commission members present at the meeting included Vice Chairman Dan
MacArthur, Tom Dougherty, Margarette Michaux, Holly Sample, William Steffes,
and Joseph Zimlich. Staff members present included Ken Waido, Jackie Davis,
and Mary Hile. It was noted that, with a quorum not present, all items discussed
would be informational only.
The Children's Clinic video was played.
The late billing of the Poudre Valley Hospital Foundation was discussed and
accepted in view of extenuating circumstances delaying its submission.
The subcommittee discussions concerning the viability of a proposal evaluation
point system was reported.
Concerns: If the selection process is entirely objective, individual discretion
is abandoned; since Council is the ultimate arbiter, the Commission has no need
to justify its decision; potential liability if the Commission acts against the
objective scores.
Favorable points: Objective criteria gives applicants better guidance;
different Commission members will score applicants differently, preserving their
discretion
It should be clear that, regardless of any score, the recommendation
authority lies with the Commission. The Commission as a group should stand by
the decisions it takes. The decision of whether to adopt an evaluation point
system must be made in December.
The use of the point system as a screening tool was discussed. A
spreadsheet could be incorporated to rank projects based on scores before they
are presented to the Commission. If a point system is used, it must be in place by
January to inform applicants of the process and the requirements. Budget
presentations by applicants should be presented in a comprehensible format.
A letter from the Chamber of Commerce seeking input from City Boards and
Commissions was handed out. The City will structure a clearinghouse for all
responses. This item will be placed on the CDBG December agenda.
The City Christmas party is in conflict with the next scheduled Commission
meeting. The meeting was tentatively rescheduled for December 1, 1994.
The meeting concluded at 7:25 p.m