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HomeMy WebLinkAboutCommunity Development Block Grant Commission - Minutes - 12/01/1994CDBG COMMISSION MEETING MINUTES December 1, 1994 The meeting of the CDBG Commission began at 6:35 p.m. in the Community Planning Conference Room, 281 North College Avenue, Fort Collins, Colorado. Commission members present at the meeting included Chairman Linda Coxen, Dan MacArthur, Tom Byington, Tom Dougherty, Jim Elias, Margarette Michaux, Holly Sample, William Steffes, and Joseph Zimlich. Staff members present included Ken Waido, Jackie Davis, and Mary Hile. Mr. Zimlich noted that his name should not appear as being present on the minutes of the last Board meeting. No quorum having been achieved at that meeting, approval of the minutes was waived. Mr. Waido briefed the Board on the Chamber of Commerce request for input. Discussion was held on the motives of the Chamber, the duties of the Board, the lack of mention of affordable housing, and the wide promulgation and nature of the request. Moved by Mr. Steffes, seconded by Mr. MacArthur, passed 7-1: To send a letter to the Chamber of Commerce acknowledging their letter and requesting that they keep in mind the need for affordable housing in the community. Mr. Steffes presented the subcommittee report. The purpose of the proposed point system is to start discussion on awards faster and more efficiently; and to provide guidance to applicants on the focus of the Board. The proposed system is for guidance and not meant to be definitive. Discussion was held concerning the Board's accountability to the point system, if adopted; possible views of Council toward the system; detail of information provided by applicants versus that needed by the Board; and rationale for various values in the proposed system. Mr. Waido explained that, as envisioned, an application would be submitted; the question -and -answer session would be held; Staff would tabulate the scores; the scores and ranking would be presented to the Board to begin their session at which awards are made. Moved by Mr. Steffes, seconded by Mr. Zlmlich: To adopt the point system as passed by the subcommittee, with results to be tabulated as objectively as possible by Staff, and submitted to the Board after oral presentations. Discussion was held concerning the desirability of applicants presenting clear budgets. Motion passed unanimously. Discussion was held whether to submit the point criteria sheet to applicants. Motion by Mr. Steffes to send criteria documents out without asking for self - evaluation died for lack of a second. Further discussion was held. CDBG Commission Minutes December 1, 1994 Page 2 Moved by Mr. MacArthur, seconded by Mr. Byington: To advise applicants by cover letter of guidelines of the areas that the Board will consider In its determinations. Discussion was held concerning language of the letter. Specific point awards will not be discussed in the letter. Motion passed unanimously. Discussion was held concerning budgets. Applicants' budgets should be program - specific. A concern was discussed that a detailed budget may penalize the applicant, while general budgets may not generate specific inquiries. It was noted that, while reserve amounts may be a concern of the Board, it is not universally noted in applicants' budgets. The definition of "reserves" and their application to the program or the entire entity was discussed. Moved by Mr. Steffes, seconded by Mr. Doughterty, passed 6-1, with one abstention: To not ask for reserve amounts in the application. Balance sheets are provided to the Board. An audit sheet can be provided upon request. Applicants should be aware that all blanks in the budget are to be completed. Information items: Mr. Waido informed the Board of the upcoming affordable housing workshop. Julie Smith from Boise, Idaho, has been hired on a half-time basis as the HOME Program Coordinator. Dickson Robin, from Alberta, Canada, has been hired as a city planner, replacing Mike Ludwig, as Affordable Housing Planner. Fort Collins Housing Authority closed on 828 East Myrtle, thereby completing their 1992 CDBG funding. $119,000 remains to be expended of their 1994 funding. Volunteers Clearing House is having difficulty obtaining matching funds for its CDBG grant. Mr. MacArthur moved adjournment, seconded by Ms. Guye. Upon a unanimous vote, the meeting adjourned at 8:15 p.m.