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HomeMy WebLinkAboutCitizen Review Board - Minutes - 02/16/2005Citizen Review Board Meeting CIC Room, 300 Laporte Avenue February 16, 2005 Present: Dennis Baker, Brian Carroll, Harry Edwards, Monica Garcia, and Maria Martinez Absent: Dave Evans and Becky Richardson Staff: Lt. Jim Broderick, Greg Tempel, Assistant City Attorney, Wendy Hartzell, Secretary Guest: Elaine Boni, HRC Public: None. The meeting was called to order at 6:07 p.m. by Vice Chair Harry Edwards. Absences: Prior written notice was received from Becky Richardson. Written notice was not received from Dave Evans. Voice Mail: Board members were unaware if any voice mail messages were received as the voice mail is checked by Dave Evans. Minutes: January 19, 2005 Minutes — Maria Martinez made a motion to approve the minutes as written. Monica Garcia seconded the motion. There was no discussion and the motion passed 5-0. Subcomittee Minutes — Case #2004-15 — Minutes were prepared for Case #2004-15. Greg Tempel distributed copies of the minutes with his revisions. Brian Carroll made a motion to approve the minutes with changes. Maria Martinez seconded the motion. There was no discussion and the motion passed 3-0. Case #2004-28 — Brian Carroll made a motion to approve the minutes as written. Monica Garcia seconded the motion. There was no discussion and the motion passed 3-0. There was discussion regarding sending Lt. Broderick copies of the minutes electronically so that he can distribute them and keep track of deadlines. Public Input - Elaine Boni of the HRC reported that the HRC will be sponsoring a viewing and discussion of the "Not in Our Town" video on April 16. She explained that this is a movement that started in Billings, MT, after a hate crime incident. She will bring more information and details to the March meeting. New Business: Notification - Lt. Broderick clarified the rules and regulations regarding notifying complainants. He stated that it used to be the chair of the subcommittee who was responsible for posting subcommittee meetings. Police Services tried to make it easier for Board members by posting such notices and also posting them on the Internet. Police Services also notifies complainants of extensions that originate from Police Services. It does not notify complainants of subcommittee meetings. Lt. Broderick stated he feels it is the responsibility of the Board and wanted to clarify what Police Services is responsible for and what he feels the CRB is responsible for, i.e., notification to complainants of subcommittee meetings and extensions initiated by the CRB. Greg Tempel clarified that the Bylaws state that the staff liaison will notify police officers and the subcommittee chair will notify the complainant of the subcommittee meeting. Harry Edwards stated he was glad that this was clarified because it has not been clear. There was discussion regarding whether or not members had been notifying past complainants of subcommittee meetings. It was reiterated that the subcommittee chair must notify the complainant of the date and time of review and of any extensions initiated by the CRB. There was discussion regarding using a form letter. Maria Martinez stated that Dave Evans put together all the forms used by the Board on one disk. Harry Edwards asked if Police Services was still posting and Lt. Broderick assured that he is indeed posting the notices and also posting them on the Internet. Dennis Baker asked about timelines for advance notice and Greg Tempel stated that there is not a timeline for notifying complainant and the complainant notification of meetings requirement is found in Section 5-2 of the Bylaws. Election of Chair and Vice Chair - The Board agreed to wait to hold the election until the March meeting when all members will be present. Subcommittee Minutes/Memo Process — Lt. Broderick stated that his preference would be that the decision memo from the subcommittee be sent directly to the Chief and the City Manager and that he and Sgt. Pearson be copied on the memo. This would be better for Police Services in order to track deadlines and stay within timelines. He stated the subcommittee minutes are not as important as long as they are prepared in time for approval at the next regular meeting. He has to ensure that subcommittee minutes are sent to the City Clerk. It used to be that a hard copy of the memo would be sent, but he stated that electronic copies work better for him. There was discussion about the security and advisability of sending electronic copies instead of paper copies. Brian Carroll was not comfortable sending electronic versions. Lt. Broderick stated he is looking for a way to stay on time and make sure that documents are reviewed by the Chief in a timely manner. Harry Edwards summarized the discussion by stating that all agreed to keep Lt. Broderick advised by sending him a copy of the findings memo, either by electronic copy or hard copy. Brian Carroll stated that Dave Evans has the templates and those would need to be revised by him. Greg Tempel stated that in this manner, if the hard copy is lost or misplaced, Lt. Broderick would have an electronic copy to replace it with. Harry Edwards stated it is in the CRB's best interest to close the loop in order to get feedback from the Chief. City Budget 2006-07 Input Memo - Lt. Broderick stated that the City Manager is asking for any feedback from all boards and commissions regarding budget needs for 2006/07. The Board had none. Boards and Commission Training - Karla Smith of the City Clerk's Office is organizing trainings for members. There are two segments, one being a general session, "What Every Board Member Should Know," and a second segment regarding legal issues. Both segments will be offered on 2/24 and 3/4. Contact Karla in the City Clerk's Office to register. Lt. Broderick stated there is an in-house academy for new officers and he will investigate to see if these trainings would be appropriate for CRB members to attend also. Brian Carroll stated that at the last sub -committee meeting, it was discussed that members should identify points or scenarios for training opportunities to give as feedback to Police Services. He suggested that members give careful thought to this and that the Board put it on their Fall (Oct. or Nov.) agenda to address. He thought it would be ideal to spend about an hour discussing different cases and scenarios and put together a packet for the Chief to review. He also suggested having Sgt. Joel Tower or someone else involved with training to come and attend. He suggested waiting to discuss the idea more at the next meeting when Becky Richardson and Dave Evans are present. There was discussion regarding how to go about this, as far as reviewing old cases, brainstorming, etc. 2 Pending Cases — Case #2004-26 was distributed to Maria Martinez, Monica Garcia, Brian Carroll and Dave Evans. Extension Request for Case #2004-23 — Sgt. Pearson stated that this would extend the timeline until the next meeting. He stated that he has spoken with the complainant and officers regarding the backlog and they understand. He has conducted interviews and should be able to finish the process by the next Board meeting. Maria Martinez made a motion to approve the extension for an additional 37 days. Dennis Baker seconded the motion. There was no discussion and the motion passed 5-0. Old Business: Chiefs Findings —Case #2004-15 and Case #04-28. Harry stated that it was very useful to receive these findings. Brian Carroll asked if these were confidential. Sgt. Pearson apologized for not removing the "confidential" notation on his template, as the memos are not confidential. Adjournment: Dennis Baker moved to adjourn the meeting. Brian Carroll seconded the motion. There was no discussion and the motion carried 5-0. The meeting adjourned at 7:00 p.m. Without objection and without anyone having left the room (except Wendy Hartzell), Vice Chair Edwards reopened the meeting at 7:05 p.m. for the purpose of forming the subcommittee for IA #2004-23. The order of the names drawn is as follows: 1. Dennis Baker, Chair 2. Brian Carroll 3. Becky Richardson 4. Monica Garcia, Alternate 5. Maria Martinez 6. Harry Edwards 7. Dave Evans Following the drawing, Dennis Baker moved to adjourn the meeting. The motion was seconded by Brian Carroll and carried 5-0. The meeting was adjourned by Vice Chair Edwards at 7:10 p.m. Next Meeting: March 23, 2005, at 6:00 p.m. in the CIC Room, 300 Laporte Avenue. Chair