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HomeMy WebLinkAboutDowntown Development Authority - Minutes - 08/05/2004DOWNTOWN DEVELOPMENTAUTHORFY REGULAR DIRECTORS' MEETING MINUTES OF AUousT 5, 2004 REGULAR MEERNG THE BOARD OF DIRECTORS OF THE DOWNTOWN DEVELOPMENT AUTHORITY MET IN REOULAR SESSION AT 7:30 A.M. ON AUGUST 5, 2004 IN THE MEETING ROOM AT HOME STATE BANK LOCATED AT 303 EAST MOUNTAIN AVENUE, FORT COLLINS, CO 80524. PRESENT Kim JORDAN. CHAIR JASON MEADORS, $ECRETARYRREASURER MARY BRAYTON CAREY HEWITT BILL SEARS JACK WOLFE LARRY STROUD ABSENT BILL BIDRTSOHY STEvE TAYLOR, VICE CHAIR STAFF ROBERT STEINER. EXECUTIVE DIRECTOR UNDA GULA LUCIA ULEY, COUNSEL GUESTS DIANE JONES ALAN KRCMARIK CRAIo MCKEE, M-Smu PAUL MILLS, EDAW USA MALMQUIST. UGHTSOURCE SCOTT MOORE, LIOHTSOURCE DAVID SHORT CALL TO ORDER MS. JORDAN CALLED THE MEETING TO ORDER AT 7:30 A.M. ROLL CALL WAS TAKEN. APPROVAL OF MR, WOLFE MOVED TO APPROVE THE MINUTES OF JULY 1, 2004 AND JULY 8, 2004. MINUTES SECONDED BY MR. STROUD AND PASSED UNANIMOUSLY. 2005 BUDGET MR. STEINER STATED THE PACKET MATERIAL IS A DRAFT OF THE 2004 BUDGET WITH NOTES. HE STATED THE MOST SIGNIFICANT CHANGES FOR 2004 ARE INCREASES IN CONSULTNO, MAINTENANCE, AND MARKETING SERVICES AS OUTLINED IN HIS MEMO. HE NOTED REVENUES To COVER THESE INCREASES COME FROM: 1, $ 1 56,872 IN CARRY -FORWARD FUNDS FROM 2004; AND 2, INCREASED PROPERTYTAX REVENUES FROM THE 5 MIL ADMINISTRATIVE LEVY. DDA MINUTES PAGE 2 Auous 5. 2004 HE REQUESTED COMMENTS FROM THE BOARD, AT THE SEPTEMBER 2004 MEETING, RESOLUTIONS APPROVING THE BUDGET AND MAKING RECOMMENDATIONS TO CITY COUNCIL TO ADOPT THE BUDGET, THE MIL LEVY, AND THE NECESSARY BOND DEBT SERVICE APPROPRIATION WILL BE BROUGHT BEFORE THE BOARD. MS. JORDAN STATED THIS ITEM WOULD BE BROUGHT BACK ON THE SEPTEMBER AGENDA IN•SITU MR. STROUD STATED HE HAD A CONFLICT OF INTEREST AND RECUSED HIMSELF, MR. STEINER STATED THE BOARD APPROVED $ 130,000 FOR THE IN -SITU PROJECT LOCATED ON LINCOLN AVENUE. THIS APPROVAL WAS GIVEN AS A LOCAL MATCH TOWARD A GRANT REQUEST MADE BY IN -SITU TO THE STATE OF COLORADO FOR $ 130,000 IN ECONOMIC DEVELOPMENT FUNDS. HOWEVER, THE BOARD'S COMMITMENT WAS CONTINGENT UPON THE PROJECT RETURNING FOR FORMAL CONSIDERATION OF THE REQUEST. IN -SITU HAS INCREASED ITS REQUEST TO THE DDA FROM $ 1 30,000 TO $222,773.50. WHILE THE INCREMENT GENERATED BY THE PROJECT SUPPORTS THE REQUEST FROM IN -SITU, STAFF HAS TWO CONCERNS. I . INCREASING THE LEVEL OF DDA PARTICIPATION REQUIRES THAT THE PROJECT RETURN TO CITY COUNCIL FOR AN ADDITIONAL APPROPRIATION. THIS MAY ONLY BE A PRACTICAL ISSUE BUT IT WILL DELAY THE PROCESS AND APPROVAL IS NOT ASSURED; 2. IT IS QUESTIONABLE WHAT THE AUTHORITY IS LEVERAGING BY AGREEING TO PAY A HIGHER PRICE FOR THE FACYADE EASEMENT. STAFF RECOMMENDED THAT THE AUTHORITY'S COMMITMENT REMAIN AT $ 1 30,000. MR. CRAIG MCKEE FROM IN -SITU WAS AVAILABLE TO ANSWER OUESTIONS MR, MEADORS STATED THE DDA HAD COMMITTED $ 1 30.000 AND DOT THE MATCHING STATE FUNDS, AS STEWARDS OF THE TAXPAYERS' MONEY, HE ASKED WHAT MORE WOULD THE TAXPAYERS' GET FOR THE ADDITIONAL $42,000. MR. McKee STATED THAT IT WOULD NOT BENEFIT TAXPAYERS MUCH MORE BUT BY DEVELOPING IN THE RIVER CORRIDOR, THERE MAY BE SOME IMPORTANCE IN THE FUTURE, MR. WOLFE MOVED TO SUPPORT STAFFS RECOMMENDATION THAT WE KEEP THE INCREMENT ALLOCATION AT $ 130,000. SECONDED BY MS, BRAYTON. COMMENTS: MR. SEARS STATED THEY PUT THEMSELVES AT A DISADVANTAGE BY ASKINO FOR ADDITIONAL FUNDS NOW AND IT SEEMED UNFORTUNATE. MS. BRAYTON STATED THEY HAVE OBTAINED A QUARTER OF A MILLION DOLLARS IN PUBLIC FUNDING; THAT IS SIGNIFICANT. SHE WOULDN'T FEEL GOOD ABOUT GOING BACK TO CITY COUNCIL ASKING FOR MORE MONEY, MB. JORDAN STATED SHE ALSO WAS CONCERNED ABOUT BRINGING IT BACK TO CITY COUNCIL. MR. MEADORS STATED HE WISHED THE REQUEST HAD BEEN MADE EARLIER. MS. BRAYTON STATED THAT BECAUSE THE PROJECT BORDERS ON THE RIVER, AS THAT AREA OF DOWNTOWN IS BEING DEVELOPED SHE WOULD LIKE TO LEAVE THE DOOR OPEN FOR THEM TO COME BACK TO US IN THE FUTURE IF THERE IS SOME PUBLIC USE OF THEIR PROPERTY AS IT IS DEVELOPED. THE MOTION PASSED UNANIMOUSLY. HOLIDAY LIGHTING THIS ITEM WAS TAKEN OFF THE AGENDA. DDA MINUTES PAGE 3 AuGuBT 5, 2004 NEW MARKETING MS. USA MALMOUIST AND MR. SCOTT MOORE FROM LIOHTSOURCE PRESENTED INFORMATION ON PROGRAM - DBA THE DOWNTOWN BUSINESS ASSOCIATION MARKETING CAMPAIGN. THE CAMPAIGN REVOLVES AROUND THE " 1 00% AUTHENTIC" THEME. THERE WAS SUPPORT FROM BOAROMEMBERS FOR THE CAMPAIGN ALLEY DESIGN MR, STEINER STATED ALLEY DESIGN CONCEPTS WERE COMMISSIONED BY THE DDA EARLIER THIS YEAR, THE WORK WAS DONE BY EDAW. THE TOTAL COST FOR BOTH ALLEYS IS $ 1 ,4 MILLION. PART OF THE PROGRAM IS TRASH CONSOLIDATION, IT IS COMPLICATED BY THE FACT THAT WE DON'T OWN THE ALLEYS SO WE NEED TO WORK WITH THE CITY, THE PROPERTY OWNERS, AND THE BUSINESSES TO TRY TO GET EVERYONE ON BOARD. THE PLAN ALSO SUGGESTS EXTENSIVE LANDSCAPING AND PLANTERS, SIGNAGE, LIGHTING, SEALED PAVERS, MOVABLE OUTDOOR SEATING AND TABLES, WALL MURALS, ADDING COMMERCIAL ACTIVITY ALONG THE ALLEYS IN THE FORM OF MULTIPLE VENDOR SPACES, AND MORE OPENINGS INTO THE REAR OF BUILDINGS, MR. PAUL MILLS FROM EDAW WALKED THROUGH THE RENDERINGS EXPLAINING AND GIVING DETAILS. HE STATED THE INTENT WAS TO CREATE A "PLACE" IN THE ALLEYS WRH COLOR, VEGETATION, AND TO ENCOURAGE MURALS ON FACADES, BCARDMEMBERS DISCUSSED THE ISSUE OF TRASH IN ALLEYS AND THE SUGGESTION OF USING TRASH COMPACTORS. MB. JORDAN SUGGESTED CHOOSING A HAULER BASED ON THEIR WILLINGNESS TO DO THE JOB RIGHT. MS. BRAYTON SAID THERE HAD BEEN DISCUSSION IN THE PAST ABOUT LIMITING DELIVERY TRUCKS TO CERTAIN HOURS. SHE NOTED IN ORDER FOR SOMETHING LIKE THIS TO WORK, DELIVERIES WOULD HAVE TO BE LIMITED TO TIMES WHEN THERE ARE LESS PEOPLE AROUND. MR. STROUD STATED IT 13 KEY TO GET THE COOPERATION OF THE BUSINESSES AND PROPERTY OWNERS ON ALL OF THE ALLEY$ BEFORE SPENDING A LOT OF MONEY. MB. LILEY ASKED WHETHER THE TRASH CONTAINERS IN THE ALLEYS ARE ON PRIVATE PROPERTY OR IF THEY ACTUALLY ENCROACH INTO THE ALLEY. MR. MILLS STATED THEY ENCROACH INTO THE ALLEY. M3. LILEY WENT ON TO NOTE THE CITY IS PROPOSING SOME CHANGES TO CODES THAT DEAL WITH TRASH ENCLOSURES, IT MAY BE WORTH BROADENING THE EFFORT TO TAKE A LOOK AT WHAT COULD BE DONE IN THE DOWNTOWN AREA, PARTICULARLY IF THEY ARE IN THE ROW, MR, WOLFE STATED HE WOULD SUPPORT DOING THE PIECE OF ALLEY COMING MOM THE PARKING GARAGE AS AN ENTRY POINT (MOUNTAIN INTO THE GARAGE) ALONG WITH TRIMBLE COURT ALLEY, IT WOULD REALLY MAKE A STATEMENT. THERE ARE SO MANY OTHER ISSUES WITH THE REST OF THE ALLEY TO LAPORTE AND THE DEVELOPMENT PROPOSAL THAT IT WOULD TAKE MUCH MORE EFFORT TO INVOLVE THE PAOPERTYOWNERS. MR. MEADORS COMMENTED ON THE PROPOSED "WORKING APARTMENT" DEVELOPMENT, HE STATED THERE IS A VERY ECLECTIC COLLECTION OF BUSINESSES THERE AND IT IS HARD FOR HIM TO BELIEVE THAT THESE BUSINESSES WOULD SUPPORT THIS KIND OF DEVELOPMENT, NOTE; JASON MEADORS LEFT THE MEETING AT 8;45 A.M. MS. JORDAN STATED SHE THOUGHT THAT THIS IS THE START OF WHAT WE'VE SAID OVER THE LAST COUPLE OF YEARS THAT WE WANT TO OG. 1 THINK IT WOULD BE GOOD TO BE THOUGHTFUL ABOUT HOW WE SELL THIS, WE ARE AT THE POINT OF SAYING "DO" AND WE HAVE THE OPPORTUNITY TO KIND OF ROLL OUT A BIGGER PLAN AND SAY THAT THIS IS STEP ONE AND START WITH TRIMBLE COURT FIRST BECAUSE IT IS MORE MANAOEABLE. SHE STATED WE CAN GET SOME LEVERAGE FROM PEOPLE DOING "WOW," THEY HAVE DONE SOMETHING SIGNIFICANT HERE. MS. BRAYTON STATED THIS GIVES US AN OPPORTUNITY TO SAY TO THE COMMUNITY WHAT R IS THAT THE DDA REALLY DOES, A LOT OF TIMES WHEN WE DO PRIVATE PROJECTS A LOT OF THE COMMUNITY DOESN'T KNOW WHAT WE DO, AS WE LOOK TO CONTINUING THE DDA, THIS COULD BE OUR CAMPAIGN FOR WHY WE WOULD WANT PROPERTY OWNERS TO CONTINUE TO SUPPORT US, DDA MINUTES PAGE 4 AUGUST 3, 2004 MR. STROUD STATED IT SEEMS THAT THE MOST LEVERAGE AMC THE MOST BENEFIT WOULD COME FROM DOING THE PARKING GARAGE TO MOUNTAIN. PEOPLE WHO PARK GET A NICE ENTRANCE TO MOUNTAIN WITH A NICE EXIT OUT OF THE PARKING GARAGE. THAT ENCOURAGES PEOPLE TO TO USE THAT PARKING GARAGE, IN MY VIEW, TRIMBLE COURT KIND OF WORKS NOW. MR. HEWITT ASKED WHAT WOULD BE A PRACTICAL APPROACH. BOTH ALLEYS WOULD BE A TREMENDOUS ENHANCEMENT TO DOWNTOWN. HE ASKED HOW DO WE WORK OUR WAY THROUGH THE MNANCING ASPECT OF THIS AND DO WE TRY TO DO TRIMBLE COURT AS A MODEL PROJECT BECAUSE IT IS A SMALLER PROJECT AND THEN MOVE ON TO BIGGER THINGS. MR. STEINER STATED THAT WE COULD ASSEMBLE THE MONEY TO DO BOTH OF THEM RIGHT NOW. IF WE DID WHAT MR. WOLFE SUGGESTED, (TRIMBLE COURT AND JUST THE STRETCH FROM MOUNTAIN IN TO WHERE IT MAKES THE LEFT HAND TURN), TH05E TWO SHOULDN'T BE TOO DIFFICULT IN TERMS OF GETTING PROPERTY OWNER COOPERATION. THE STRETCH FROM BEHIND THE PARKING RAMP IS WHERE WE ARE GOING TO RUN INTO PROBLEMS WITH OWNERS. MR. HEWTR ASKED WHERE THE MONEY COMES FROM AND WHAT DOES IT MEAN WE CANT DO. HE ASKED HOW DOES IT EFFECT US OVERALL IN NEXT 4-5 YEARS LOOKING AT A CULTURAL CENTER ETC. MR. STEINER STATED WE HAVE ABOUT $ 1 . 15 MILLION UNEMCUMBERED BOND PROCEEDS AND THE NEXT ITEM ON OUR AGENDA 15 THE MASON STREET PARKING RAMP WHERE WE HAVE $800.000 IN BOND PROCEEDS - 1'M RECOMMENDING THAT WE DON'T DO IT. IF THE BOARD AGREES, THEN WE HAVE ABOUT $ 1 .9 MILLION AVAILABLE. THE $ 1. 16 MILLION IS INTENDED FOR PROJECTS WE DON'T KNOW ABOUT THAT MAY BE COMING IN - 50 IF WE WERE TO USE IT WE WOULD THEN BE LIMITED. MR. STEINER WENT ON TO SAY HE THOUGHT WE SHOULD DO BOTH ALLEYS. WE ARE GOING TO BE DOING OLD TOWN SQUARE SOMETIME IN THE NEXT 12 MONTHS AND THERE MAY BE SOME LOGIC TO COORDINATING THE ALLEY PROJECT, ESPECIALLY THE TRIMBLE COURT IMPROVEMENTS, WITH THE OLD TOWN SQUARE RENOVATION AND DO IT ALL AT ONCE $O THAT WE AREN'T DISRUPTING THE AREA TWO DIFFERENT TIMES. IT WOULD MAKE SENSE TO TRY TO SQUEEZE IT INTO A WINDOW AFTER THE HOLIDAYS AND GET IT DONE BY DUNE 4, 2005. MS. BRAYTON MOVED TO DO THE TWO ALLEYS - TRIMBLE COURT AND THE ALLEY BETWEEN MOUNTAIN AND THE GARAGE AROUND THE BEND TO THE PARKING RAMP. SECONDED BY MR, SEARS, THE MOTION PASSED UNANIMOUSLY MR. STEINER ASKED MS. LILEY IF WE COULD SOLE SOURCE CONSTRUCTON, DESIGN AND PUBLIC OUTREACH WITH EDAW OR WOULD WE HAVE TO BID THE DESIGN. MS. LILEY STATED WE WOULD PRO BABLY NEED TO BID IT, MASON STREET MR, STEINER STATED THAT MR. BILL COALSON. THE DEVELOPER OF CORTI", CONTINUES WITH PLANS TO ADD A DECK TO THE DDA-OWNED PARKING LOT ON MASON STREET. WHILE AN AGREEMENT HAS NOT YET BEEN NEGOTIATED, HE NEEDS TO KNOW WHETHER THE DDA WANTS TO ADD A THIRD LEVEL OF PARKING TO HIS PLANS FOR A SECOND DECK, IN THE LAST BOND ISSUE, $800.000 WAS INCLUDED IN ANTICIPATION THAT THE DDA MIGHT CHOOSE TO ADD A THIRD LEVEL. STAFF RECOMENDS AGAINST THE IDEA. THERE 15 ADEQUATE PARKING DOWNTOWN RIGHT NOW AND THESE FUNDS COULD BE BETTER UTILIZED ADVANCING THE DOWNTOWN CULTURAL D15TRICT. BOARDMEMSERS DISCUSSED THE POSSIBIITY OF CORTINA PUTTING ON AN ADDITIONAL DECK AND CHARGING THE PUBLIC FOR USEAGE. MR. STROUD STATED HE COULD FORESEE NEEDING MORE PARKING IN THE FUTURE AND WE NEED TO KEEP OUR OPTIONS OPEN FOR A FUTURE DECK OR TWO MS. JORDAN ASKED IF WE COULD FIND OUT WHAT BEEFING UP THE INFRASTRUCTURE WOULD COST TO BE ABLE TO BUILD IT LATER. MR. STROUD MOVED THAT WE INVESTIGATE THE ADDITIONAL COST OF PROVIDING A STRUCTURE THAT COULD PROVIDE AN ADDITIONAL LEVEL OR TWO OF PARKING IN THE FUTURE AND WITHDRAW THE $800,00 IN FUNDING, SECONDED BY MS. BRAYTON AND PASSED UNANIMOUSLY, DDA MINUTES PAGE 5 AUGUST 4, 2004 CCRA MR. STEINER NOTED THAT THE COLORADO COMMUNITY REVITALIZATION ASSOCIATION (CCRA) IS SPONSORSHIP HOLDING ITS ANNUAL CONFERENCE IN FORT COLLINS THIS SEPTEMSER. THE DDA IS THE HOST AGENCY AND STAFF IS REQUESTING APPROVAL FROM THE BOARD TO PROVIDE A $5000 SPONSORSHIP FOR THE EVENT. THIS CONFERENCE ALLOWS OUR COMMUNITY TO SHOWCASE ITS DOWNTOWN TO PROFESSIONALS FROM AROUND THE STATE. IN ADDITION TO PAYING FOR THE CONFERENCE ITSELF, CCRA USES PROCEEDS FROM THE EVENT TO FUND ITS ONGOING CONSULTING PROGRAM, DOWNTOWN DEVELOPMENT SEMINARS. AND WORKING WITH THE COLORADO MUNICIPAL LEAGUE ON STATE LEGISLATION RELEVANT TO CENTRAL BUSINESS DISTRICTS, MS. BRAYTON MOVED THAT WE SUPPORT A $5000 SPONSORSHIP, SECONDED BY MR. HEWITT AND PASSED UNANIMOUSLY, CAPITAL THE BOARD AGREED TO ALLOCATE TIME AT THE SEPTEMBER 9, 2004 MEETING PROJECTS TO DISCUSS A BOARD RECOMMENDATION ON CAPITAL PROJECTS. MS. DIANE JONES STATED THAT RECOMMEND- IT WILL BE GOING TO A CITY COUNCIL WORK SESSION ON SEPTEMBER 14. 2004. SHE STATED IT ATION WOULD BE HELPFUL TO HAVE RECOMMENDATIONS FROM THE RDA BOARD BY THEN. EXECUTIVE THE BOARD AGREED TO GO INTO EXECUTIVE SESSION AT THE SEPTEMBER 9, 2004, MEETING TO DIRECTOR REVIEW COMMENTS RECEIVED FOR MR. STEINER'S REVIEW. IT WOULD BE THE FIRST ITEM ON THE . CONTRACT AGENDA. ADJOURN THERE BEING NO FURTHER BUSINESS THE MEERNG WAS ADJOURNED AT 0:30 A.M 76 MEADO S, SECRETARY