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HomeMy WebLinkAboutDowntown Development Authority - Minutes - 10/07/2004DOWNTOWN DEVELOPMENT AUTHORITY REGULAR DIRECTORS' MEETING MINUTES OF OCTOBER 7, 2004 REGULAR MEETING THE BOARD OF DIRECTORS OF THE DOWNTOWN DEVELOPMENT AUTHORITY NET IN REGULAR SESSION AT 7:30 A.M. ON OCTOBER 7, 2004 IN THE MEETING ROOM AT HOME STATE BANK LOCATED AT 303 EAST MOUNTAIN AVENUE, FORT COLLINS, CO 80524. PRESENT STEVE TAYLOR, VICE CHAIR MARY BRAYTON CAREY HEWITT BILL SEARS JACK WOLFE ABSENT Kim JORDAN, CHAIR JASON MEADORS, SECRETARYjrREASURER LARRY STROUD BILL BERTSCHY STAFF ROBERT STEINER. EXECUTIVE DIRECTOR LINDA GuLA LUCIA LILEY, COUNSEL GUESTS DARM ATTEBERRY, ALAN KRCMARIK, RON PHILLIPS, GREO BYRNE, BRAD MARCH, JENNIFER SCHRADER, JON PROUTY, DAVID SHORT CALL TO ORDER MR. TAYLOR CALLED THE MEETING TO ORDER AT 7:30 A.M. ROLL CALL WAS TAKEN. APPROVAL OF MS. LILEY REQUESTED THAT APPROVAL OF THE MINUTES BE DELAYED UNTIL THE NOVEMBER MINUTES BOARD MEETING BECAUSE OF SOME CORRECTORS THAT NEEDED TO BE MADE. SCHRADER OIL MR. STEINER STATED Tit BOARD LOOKED AT THIS PROJECT LAST JULY, AND AT THE TIME IT ASKED THE SCHRADERS TO 00 BACK AND EXPAND THE LANDSCAPING ALONG WILLOW STREET AND RETURN WITH THE PROJECT FOR ADDITIONAL CONSIDERATION. THE PACKETS INCLUDE A COPY OF THE REVISED SITE PLAN SHOWING ADDITIONAL LANDSCAPING AND ALSO A REVISED STATEMENT ON WHAT THE PROJECT COULD GENERATE IN TERMS OF TAX INCREMENT. THE ADDITIONAL COST OF THE LANDSCAPING IS ABOUT $97,500. THE TAX INCREMENT ON THE PROJECT HAS BEEN REVISED DOWNWARD TO $ 1 20,000 OVER A SIX YEAR COLLECTION PERIOD. IN JULY, THE BOARD TALKED ABOUT COMMITTNO $ 142.000. STAFF IS RECOMMENDING STAYING AT THE ORIGINAL $ 1 42.000 COMMITMENT FOR A COUPLE OF REASONS. 1) THERE ARE SOME MITIGATING FACTORS WITH REGARD TO THE TAX INCREMENT AND SOME EXISTING ENVIRONMENTAL PROBLEMS THAT SCHRADERS ARE INVOLVED IN. 2) IT DOESN'T MAKE SENSE TO DO THE ADDITIONAL LANDSCAPING RIGHT NOW BECAUSE AS WE WILL BE TALKING ABOUT IN THE RIVER DISTRICT INFRASTRUCTURE PLAN (LATER THIS MEETING) - THE CITY IS CONSIDERING DOING AN INFRASTRUCTURE STUDY IN THIS AREA THAT WILL BE ADDRESSING ALL KINDS OF ISSUES THAT COULD AFFECT THE RIGHT-OF-WAY LANDSCAPING. DOA MINUTES PAGE 2 OCTOBER 7, 2004 MS. BRAYTON ASKED IF THE SCHRADER'S WERE ASKING FOR A TAX ABATEMENT. MR. MARCH STATED THERE HAD BEEN SOME DISCUSSION, HOWEVER, IT HAS BEEN SOMEWHAT MORE COMPLICATED IN THAT THERE WAS INITIALLY SOME OIFICULTY DEFINING THE ASSESSORS PARCELS. M5. LILEY ASKED IF THE NUMBERS INCLUDED IN THE PACKET ARE EXPECTED TO CHANGE BASED ON ANYTHING THAT 15 HAPPENING WITH THE ABATEMENT. MR, MARCH REPLIED THEY WOULD NOT CHANGE BASED UPON THE ABATEMENT, HOWEVER, THEY MAY CHANGE OTHERWISE - THERE ARE SOME ENVIRONMENTAL ISSUES THAT COULD HAVE A HUGE IMPACT. M5. LILEY SUGGESTED THAT IF THE BOARD WERE TO APPROVE A RECOMMENDATION FOR TINS PROJECT THEY MAY WANT TO INCORPORATE AN ASSUMED ASSESSED VALUATION. SHE NOTED THAT BY THE TIME OF CLOSING ON THE CONTRACT, IF THINGS HAVE CHANGED, THEN EITHER THE BOARD CAN RE-EVALUATE ITS POSITION OR THE SCHRADERS CAN RE-EVALUATE ITS POSITION. MR. SEARS MOVED TO PARTICIPATE UP TO $ 1 42,000 WITH AN ASSESSMENT THAT DOES NOT COME IN LESS THAN$ 1 19,820. SECONDED BY MR. HEWTIT AND PASSED UNANIMOUSLY, CHERRY STREET MR. STEINER STATED THAT THIS PROJECT, WHEN ORIGINALLY CONSIDERED BY THE DDA, WAS LOFTS CONSIDERABLY SMALLER THAN IT IS NOW. NOTABLY, THERE HAS BEEN AN ADDITION OF THE HATTIE MCDANIELS HOUSE TO IT AND ALSO A GARAGE BUILDING TO SERVE THE RESIDENTS. THE BOARD ORIGINALLY APPROVED $200,000 FOR FACADE AND RIGHT-OF-WAY IMPROVEMENTS. THE OWNER IS ASKING THE DDA TO INCREASE THAT INVOLVEMENT TO $372,000. THIS REQUEST AMOUNTS TO ABOUT 2 1 PERCENT OF THE CQNSTRUCTON VALUE AND ABOUT 1 2.5 PERCENT OF THE ESTIMATED MARKET VALUE. MR. STEINER STATED STAFF IS RECOMMENDING A DDA INVESTMENT OF $31 6.31 6 WHICH IS 1 8.3 PERCENT OF TOTAL CONSTRUCTION COST AND 10.6 PERCENT OF THE ESTIMATED MARKET VALUE. ASSUMING THE PROJECT IS ACTUALLY APPRAISED AT ITS ESTIMATED MARKET VALUE, A 1 0.6 PERCENT INVESTMENT BY THE DDA IS REASONABLE. GREG GLEBE WAS AVAILABLE TO ANSWER QUESTIONS. THERE WAS DISCUSSION AMONG BOARDMEMBERS CONCERNING EASEMENTS, LANDSCAPING, FACADES, THE PATIOS, THE SITE PLAN, AND THE PIECE OF GROUND BETWEEN THE WALL AND THE BUILDING, AND THE QUESTION OF PUBLIC BENEFIT. THERE WAS ALSO DISCUSSION ABOUT SEPARATING SOME COSTS OUT AND PERHAPS GETTING MORE SPECIFIC INFORMATION TO BRING THIS PROJECT BACK NEXT MONTH. MS. BRAYTON MOVED TO WITHDRAW THE INITIAL COMMITMENT TO THE PROJECT ($200,000) AND ASK THE APPLICANT TO RETURN WITH THE INFORMATION THAT HAS BEEN SPECIFICALLY REQUESTED ABOUT THE WALL AND THE SPACE BETWEEN THE WALL AND THE BUILDING. AS WELL AS THE SOUTHEAST SIDE, SECONDED BY MR. SEARS. MS, BRAYTON STATED HER MOTION ESSENTIALLY MEANT THE BOARD WOULD BE STARTING OVER WITH THIS PROJECT. SOME BOARDMEMBER , WERE UNCOMFORTABLE WITH THE IDEA OF STARTING OVER. AT THIS POINT, M5. BRAYTON WITHDREW HER MOTION, MS. BRAYTON THEN MOVED TO COMMIT UP TO $300,000 OF THE COSTS ASSOCIATED WITH THE NORTH AND THE WEST FACADES AND THE CORNER PATIO. SECONDED BY MR. SEARS AND PASSED UNANIMOUSLY. COOPERSMITH POSTPONED. PATIO RIVER DISTRICT MR. STEINER PRESENTED THE BACKGROUND INFORMATION ON THE PROJECT, HE STATED THE CITY IMPROVEMENT IS ASKING THE DDA TO FUND UP TO $250,000 OF AN ESTIMATED $300.000 PROJECT TO DETERMINE THE DESIGN AND IMPROVEMENTS TO THE AREA BASICALLY BOUNDED BY JEFFERSON AND THE RIVER AND SPECIFICALLY TO STUDY AND LOOK AT ROADWAY WIDTHS, ROADWAY ALIGNMENTS, ROADWAY LOCATIONS, ON -STREET PARKING, LIGHTING, UTILITY ISSUES, ENVIRONMENTAL ISSUES, AND RAILROAD ISSUES, HE NOTED A MEETING UST WEEK INVOLVING DDA STAFF, BOARD MEMBER LARRY STROUD AND INTERIM CITY MANAQER DARIN ATTESERRY, WHEN THE ODA'S CONTRIBUTION WAS REVISED DOWNWARD TO $200,000 WITH THE REMAINING $ 100,000 TO BE FUNDED BY TRANSPORTATION AND UTILITIES. MR, STROUD SUPPORTS DDA INVOLVEMENT AND IS SPECIFICALLY INTERESTED IN GATEWAY DESIGN. MR. STROUD BELIEVES THAT IF THE DDA IS TO CONTRIBUTE THE MAJORITY OF THE FUNDING THAT IT SHOULD HAVE CONSIDERALBE CONTROL IN THE PROJECT AND THAT AS IT PROGRESSES IT SHOULD BE BROUGHT BEFORE THE BOARD ON A FREQUENT BASIS. DDA MINUTES PAGE 3 OCTOBER 7, 2004 MR, ATTEBERRY AGREED THE MEETING HAD BEEN VERY CONSTRUCTIVE. HE STATED HE IB VERY SUPPORTIVE OF THE ODA INVOLVEMENT IN THE PROCESS AND HE DID NOT THINK THE FUNDING SHOULD ALL COME FROM THE DDA. HE STATED THE CITY IS DOING ALL THAT THEY CAN TO PUT AS MUCH FUNDING AS THEY CAN INTO THE PROJECT AND HE WOULD LOVE TO HAVE THE PARTNERSHIP. MS. LILEY NOTED THAT AN INTERGOVERNMENTAL AGREEMENT WOULD BE REQUIRED. MB. BRAYTON STATED THAT SHE WOULD BE WILLINO TO SUPPORT THE PROJECT FINANCIALLY AS LONG AS THE INTEROOVERNMENTAL AGREEMENT ADDRESSES THE ODA'B ROLE AND SPECIFICALLY HOW TO RESOLVE DIFFERENCES. MR. STEINER STATED THE INTEROOVERNMENAL AGREEMENT WOULD HAVE TO COME BACK TO THE BOARD FOR APPROVAL. THERE WAS OISCUSSSION AMONG BOARDMEMSERS ABOUT HOW OFTEN THE BOARD WOULD NEED AN UPDATE ON THIS PROJECT AND IF IT COULD BE DONE BY EXECUTIVE BOARD INVOLVEMENT OR BY SUBCOMMITTEE. MR. JON PROUTY SPOKE IN SUPPORT OF THE PROJECT MS. BRAYTON MOVED TO SUPPORT TWO TFIIROS OF THE COST OF THE PROJECT UP TO THE AMOUNT OF $200,000 WITH THE ACCEPTANCE OF AN INTERGOVERNMENTAL AGREEMENT. SECONDED BY MR. WOLF AND PASSED UNANIMOUSLY. OAK STREET PLAZA POSTPONED. BUDGET APPROVAL MR. STEINER STATED THAT THREE RESOLUTIONS NEEDED TO BE APPROVED: RESOLUTION 2004- AND RECOMMENDATIONS OP APPROVING THE BUDGET AND SO RECOMMENDING TO CITY COUNCIL; RESOLUTION 2004-1 0 TO CITY COUNCIL RECOMMENDING TO CITY COUNCIL THAT THE ADMINISTRATIVE MIL BE SET AT 5; RESOLUTION 2004-1 1 RECOMMENDING THE APPROPRIATION OF FUNDS NECESSARY TO SERVICE TAX INCREMENT DEBT IN TIE YEAR 2005. MR. WOLFE MOVED APPROVAL OF RESOLUTION 2004-09; RESOLUTION 2004-1 O; AND RESOLUTION 2004-1 1. SECONDED BY MB. BRAYTON AND PASSED UNANIMOUSLY. RETREAT AGENDA THE BOARD CANNOT MEET ON NOVEMBER 4, 2004. ALTERNATIVE DATES WILL BE CIRCULATED TO THE BOARD ELECTRONICALLY TO ESTABLISH WHEN THE NEXT BOARD MEETINO(RETREAT WILL BE HELD. OTHER BUSINESS DOWNTOWN HOLIDAY LIGHTS - MR. STEINER STATED THAT THE EXPENSE FOR THE DOWNTOWN CHRISTMAS LIGHTS AND CHARGES FOR THE ELECTRICITY TO RUN THEM HAVE BEEN SHARED BY THE CITY, DOWNTOWN BUSINESS ASSOCUTION. AND THE DDA IN THE PAST. MR, DAVID SHORT, EXECUTIVE DIRECTOR OF DBA, STATED HE WAS REQUESTING $ 1 5,000. HE STATED THE LIGHTS ARE ALMOST UP FOR THE UPCOMING SEASON, THE ELECTRICAL COST PER DAY IS ESTIMATED TO BE AT $30 TO $50 PER DAY. THE LIOHTS WILL BE TURNED ON NOVEMBER 1. 2004 THROUGH NEW YEAR'S. MS. BRAYTON MOVED TO APPROVE UP TO $ 1 5,000 FOR HOLIDAY LIGHTS. SECONDED BY MR. HEWITT AND PASSED UNANIMOUSLY. ADJOURN THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT Q: 1 5 A.M. J ON M ORS, SECRETARY