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HomeMy WebLinkAboutDowntown Development Authority - Minutes - 03/11/2004DOWNTOWN DEVELOPMENT AUTHORITY REGULAR DIRECTORS' MEETING Kim JORDAN, CHAIR 221-0524 (1M BILL BERTSCHY, COUNCIL LIAISON 49 1 -4729 (W) LINDA GULA, STAFF LUUSON 484-2020 (Wi MINUTES OF MARCH 1 1, 2004 REGULAR MEETING THE BOARD OF DIRECTORS OF THE DOWNTOWN DEVELOPMENT AUTHORITY MET IN REGULAR SESSION AT 7:30 A.M. ON MARCH 1 1, 2004 IN THE MEETINO ROOM AT HOME STATE BANK LOCATED AT 303 EAST MOUNTAIN AVENUE, FORT COLLINS, CO 80524, PRESENT STEVE TAYLOR, VICE CHAIR BILL BERTscw MARY BRAYTON BILL SEARS LARRY STROUD JACK WOLFE CAREY HEWITT ABSENT KIM JOROAN, CHAIR JASON MEADORS, SECRETARY(TRZ4SURER STAFF: RO6ERT S.TEINER, EXECUTIVE DIRECTOR JIM MARTEL. COUNSEL LINDA GULA GUEwm: DARIN ATTESERRY, ALAN KRCMARIK, MYRNE WATROUS, DAVID SHORT, MIKAL TOOERSON AND ERNEST GARNER. CALL TO ORDER MR. TAYLOR CALLED THE MEETING TO ORDER AT 7:35 A, W AND ROLL CALL WAS TAKEN. APPROVAL OF MINUTES MR. BzR cHT MOVED TO APPROVE TIE MINUTES OF FESRUARY 5. 2004. SECONDED SY MR. STROUD AND PAS36D UNANIMOUSLY. IN -SITU ANNEXATION MR. STROUD DECLARED A POSSIELE CONFLICT OF INTEREST AND RECUSED HIMSELF. MR, STEINER RES, 2004-03 REFERENCED PACKET INFORMATION IN WHICH THE BOARD APPROVED FINANCIAL PARTiCIPA-nOH IN THE DEVELOPMENT OF THIS FACILITY LOCATED ON LINCOLN AVENUE. CRY COUNCIL HAS APPROPRIATED THE FUNDS FOR DDA PARTICIPATION, SUT THE PROPERTY MUST BE ANNEXED INTO THE DISTRICT IN ORDER FOR THIS PARTICIPATION TO OCCUR. THE BOARD WAS ASKED TO APPROVE THE REOUEST AND RECOMMEND APPROVAL TO COUNCIL TO CHANOE THE EMSTINO DOA EOUNDARIES - RESOLUTION 2004-03. MS, BRAYTON MOVED ADOPRON OF RESOLUTION 2004-03, SECONDED BY MR, HEWITT AND PASSED UNANIMOUSLY. DDA MINUTES PAGE 2 T & T TIRE MR. SEARS DECLARED A POSSIBLE CONFLICT OF INTEREST AND RECUSED HIMSELF, MR. STEINER STATED THAT THE DDA HAS BEEN REQUESTED TO PARTICIPATE IN THE FACADE IMPROVEMENTS AT THE 33 1 NORTH COLLEGE AVENUE SITE. MR. MIKAL TOROERSON PRESENTED INFORMATION CONCERNING THE SITE IMPROVEMENTS, BUILDING MATERIALS TO BE USED, LANDSCAPING, AND PARKING PLANS. HE STRESSED THAT THIS PLAN WILL VISUALLY IMPROVE THE SITE. MR. TOROERSON ANSWERED QUESTIONS FROM THE BOARD CONCERNING THE NORTH AND EAST FACADE IMPROVEMENTS, WINDOW PLACEMENT, BRICK PLACEMENT, AND ROOFUNES. MR. STROUD ASKED WHETHER STREET OVERSIZING FUNDS WERE BEING USED TO HELP PAY FOR THE IMPROVEMENTS TO COLLEGE AVENUE IN FRONT OF THE T S T TIRE BUILDING. CRY FINANCE DIRECTOR, AUN KRCMARIK, AGREED TO FIND OUT THE ANSWER. THE BOARD RAISED CONCERNS ABOUT THE LEVEL OF FUNDING BEING REQUESTED. MR. HEWITT MOVED TO COMMIT UP TO $50,000 TO THIS PROJECT TO Be BUILT AS PRESENTED TO THE BOARD. SECONDED BY MS. BRAYTON AND PASSED UNANIMOUSLY, ALLEY DESIGN MR. STEINER STATED THAT AS A RESULT OF DISCUSSIONS ABOUT DEVELOPING WAY-FINDINO SIONAOE IN THE CENTRAL BUSINESS DISTRICT, TWO ALLEYS HAVE SURFACED AS NEEDING IMMEDIATE ATTENTION: THE ALLEY RUNNING BETWEEN THE CIVIC CENTER PARKING GARAGE AND THE OPERA GALLERIA: AND TRIABLE COURT WHICH PROVIDES DIRECT ACCESS FROM COLLEGE AVENUE TO OLD TOWN SQUARE. TO MAKE THESE ALLEYS FUNCTION AS WELCOMING PEDESTRIAN WAYS, SURFACES NEED TO BE CLEANED, TRASH NEEDS TO BE KEPT ENCLOSED, LIGHTING NEEDS TO BE IMPROVED, SAFETY UPGRADED, AND WHERE POSSIBLE. PEDESTRIAN•ATTRAOTNO ACTIVITIES NEED TO BE INTRODUCED. TO AOCOMPLUBH THESE OBJECTIVES, STAFF IS RECOMMENDING THE DDA HIRE _ PROFESSIONAL OE310N ASSISTANCE. BOARDMEMBERS EXPRESSED CONCERNS ABOUT LIGHTINO, SAFETY, PARTICULARLY WITH PEDESTRIANS AND CARS, TRASH ISSUES, AND THE NEED TO KEEP THE BUSINESS OWNERS INFORMED OF PLANNED CHANGES. THE BOARD VOICED SUPPORT FOR THE CONCEPT OF USING THESE ALLEYS AS A TEST SITE WITH THE IDEA OF APPLYING THE SAME PRINCIPLES TO OTHER ALLEYS IN THE FUTURE. MR. BERTSCHY MOVED TO SUPPORT HIRING A DESIGN PROFESSIONAL TO COME UP WITH COST ESTIMATES, SECONDED BY MR. SEARS AND PASSED UNANIMOUSLY. THE BOARD ALSO REQUESTED THAT ESTIMATES BE BROUGHT BACK PRIOR TO A FINAL DECISION. DISCOVERY CENTER MR. STEINER ASKED FOR DIRECTION FROM THE BOARD TO RESEARCH WAYS TO BRING THE DISCOVERY CENTER DOWNTOWN. ITS LEASE EXPIRES NEXT YEAR AND IT IS LOOKING FOR A NEW LOCATION INCLUDING CENTERRA. STAFF ASKED THE BOARD TO GIVE ITJ SUPPORT TO RESEARCH WAYS TO "MST IN BRINOING THE DISCOVERY CENTER DOWNTOWN. BOAROMEMSERS NOTED CONCERNS ABOUT INFRASTRUCTURE ISSUES DOWNTOWN. MR. BERTSCNY SUQOEBTED LOOKING AT CITY -OWNED LAUD THAT MIGHT BE USED. THE BOARD UNANIMOUSLY AGREED TO HAVE MR. STEINER PROCEED WITH PUTTING TOGETHER A PACKAGE FOR RELOCATING THE DISCOVERY CENTER DOWNTOWN. NATIONAL ASSOCIATON MR. STEINER EXPWNED THAT THE DDA'B COMMITMENT TO THE NATONAL ASSOCNTION FOR FOR INTERPRETATION INTERPRETATION EXPIRES IN JUNE. THE LENDER FOR THE PROJECT IS CONCERNED THAT THE AUTHORTIY WILL NOT RENEW ITS COMMITMENT AND IS, THEREFORE, BALKING AT PROVIDING A LOAN. MR. STEINER ASKED THE BOARD TO RENEW ITS COMMITMENT TO THIS PROJECT WHICH WOULD REQUIRE APPROVAL OF THE PROJECT COMMITMENT TERMS INCLUDED IN THE PACKET. MR. HEWITT MOVED TO APPROVE THE COMMITMENT EXTENSION FOR THE NATIONAL ASSOCIATION FOR INTERPRETATION. SECONDED BY MR. WOLFE AND PASSED UNANIMOUSLY. DDA MINUTES PAGE 3 OLD TOWN CULTURAL MR. STEINER REVISITED INFORMATION CONCERNING THE OLD TOWN CULTURAL DISTRICT PLANNING. DISTRICT THE COMMTEE HAS DEVOTED MOST OF ITS TIME TO THE IDEA THAT A PERFORMING ARTS HALL SHOULD BE THE DISTRICT'S CATALYST PROJECT. MR. STEINER SUGGESTED REFOCUSING THE APFROACH: RATHER THAN FOCUSING PRIMARILY ON THE PERFORMING ARTS HALL, HE SUGGESTED DEVOTING DDA RESOURCES TO LEVERAGING SMALLER, LESS CONTROVERSIAL, LESS EXPENSIVE, PROJECT ELEMENTS THAT WOULD INCREMENTALLY LEAD TO A FULLY FUNCOONIHG CULTURAL DISTRICT. MR. HEWITT ASKED WHAT THAT DOES TO THE BOARD'S COMMITMENT TO THE PERFORMING ARTS CENTER. MR, STEINER SAID HE WAS S000WTIN0 DIVERRNO FUNDS FROM THE PERFORMING ARTS CENTER, BUT WAS NOT SUGGESTING ABANDONMENT OF THE ARTS CENTU. THIS LED TO DISCUSSION AMONG BOAROMEMBERS CONCERNING THE ESTABLISHMENT OF A NEW DOA. MS. BRAYTON ASKED MR. STEINER TO GET A GROUP TOGETHER IN THE NEAR FUTURE TO DISCUSS THE POSSIBLE FORMATION OF A NEW DDA. THE BOARD AGREED TO SUPPORTING AND ENCOURAGING SMALLER CULTURAL PROJECTS AND REFOCUSING EFFORTS IN THAT DIRECTION. OTTER BUSINESS MR. STEINER STATED THAT SOME TIME AGO THE BOARD AUTHORIZED $ 1 50,000 TO ME SPENT ON THE OLD TOWN CULTURAL DISTRICT. HE ASKED THAT ANOTHER SOARDMEMSER BE A CO-SIONOR ON THIS ACCOUNT. THE BOARD DIRECTED THAT JA3ON MEADORS, IN THE CAPACITY OF SECRETARY/M1IEASURER, WOULD CO-SION ON THIS ACCOUNT WITH MR, ST MZR. PROJECT UPDATES MIKAL TOROERSON'S GROUP HAS CLOSED ON ALL BUT ONE OF THE PROPERTIES IN THE TRIANGULAR BLOCK BEING PROPOSED AS A HOTEL/CONVENTION CENTER. THE VISITORANFORMATION CENTER IN OLD TOWN IS PROJECTED TO BE COMPLETE SOMETIME IN MAY. M3. BRAYTON STATED SHE WOULD LIKE TO REVISIT THE RATIO 133UE AT SUITE I 52. ADJOURN THERE BEING NO FURTHER BUSINESS, THE MEETING ADJOURNED AT 8:40 A.M. H� JASON MFAbORS, SECRETARY DOWNTOWN DEVELOPMENT AUTHORITY DDA Board of Dire FR FROM: Chip Steiner DATE: March 29, 2004 RE: Pledge to Museum Expansion Museums are vital institutions for preserving memory, sustaining culture, creating identity, and ...building our community through cultural heritage. Museum Expansion Project Vision As the quote above indicates, an expanded museum fits fully within the Downtown Development Authority's cultural district vision. The museum expansion will be competing with many other projects for funding through the possible extension of the '/4 cent Building Community Choices tax. The proposed expansion will be about 10,000 square feet and located directly east of the existing building. City staff has estimated the cost for the facility as follows: Master plan: $100,000 Construction 4,400,000 Start up expenses 2,000,000 Total $6,500,000 DDA staff believes this project is important enough to the Authority's vision for downtown that it is suggesting the Board pledge $1,000,000 toward its construction. Solidifying the long-term presence (and future growth) of the museum downtown demonstrates the DDA and City commitment to a cultural district. The pledge would be contingent on a City decision to fund the project in its entirety. Attached is a resolution making the pledge. A running cashilow is also attached although this project would not have an impact since, beginning in 2007, the assumption of $3.6 million in "cultural district" debt has already been included. 19 OW Town Square • Suite 230 • Fort Collins, Colorado 90524 • tob 970.484.2020 • tax: 970.484.2069 RESOLUTION 2004-05 OF THE BOARD OF DIRECTORS OF THE FORT COLLINS DOWNTOWN DEVELOPMENT AUTHORITY PLEDGING TO THE CITY OF FORT COLLINS MUSEUM $1,000,000 TOWARD THE COST OF A 10,000 SQUARE FOOT ADDITION TO THE EXISTING MUSEUM WHEREAS, the Fort Collins Downtown Development Authority has been duly organized in accordance with the Colorado Revised Statutes 31-25-804, 1973 as amended; and, WHEREAS, Colorado Revised Statute 31-25-808(1)(g) authorizes the Authority to make grants to the municipality in which it is located; and, WHEREAS, the Board of Directors has considered and finds that the expansion of the Fort Collins museum is in the best interests of the long-term economic and cultural vitality of the central business district. NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE DOWNTOWN DEVELOPMENT AUTHORITY, that it hereby pledges to the City of Fort Collins One Million Dollars ($1,000,000) to be used for the construction of a 10,000 square foot addition to the Fort Collins Museum. Said pledge is subject to the following conditions: 1. Pledge is void if the museum expansion is not funded by the City of Fort Collins within two years of the date of this resolution; 2. Pledge is contingent upon appropriation of the $1,000,000 from the Downtown Development Authority Tax Increment Fund by the Council of the City of Fort Collins. Passed and adopted at a regular meeting of the Board of Directors of the Fort Collins, Downtown Development Authority this 1" day of April, 2004. Jordan, Chair ATTEST: Jason Meadors, Secretary/Treasurer 'llerlame. DDA.xls .test Updated: 11/03/03 with Factor 1993 to 2011 ad Investment Earnings PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED 2W 2M am am am 2M 299i 2W am leginnin9 Balance 733,306 598,545 835,787 331,033 1,738,583 1,483,650 1,228,116 1,331.9 76 1,501,186 4EVENUES Tax Increment 2.485,369 2,866,318 2.908,644 2,951,817 2,995,854 3.040,771 3.101.586 3.163,018 3.226,891 Home Depot 0 0 0 250,000 250,000 250,000 250,000 260,000 250,000 Generic Hotel 500,000 500,000 500,000 500.000 500.000 500,000 Cortina 186,250 186,250 186,250 186,250 186,250 186,250 Pine Street Lofts 34,000 34,000 34,000 34,000 34,000 34,000 Mason Street North 80,832 80,832 50,832 80,832 80,832 80,832 Mist. Increment 166,700 108,700 168,700 106,700 166,700 188,700 Increment from cultun 0 0 0 0 394,000 394,000 394,000 394,000 394,000 District(9) Investment Earnings 63,974 69,297 74,889 90,013 128,924 122,324 118,830 122,148 126,797 TOTAL REVENUES 2,529,343 2,935,815 2,983,533 4,259.612 4,734,560 4.774,877 4,832,198 4,897,548 4,965,470 EXPENDITURES 02-05 Bond repayment• 1.000.000 1.000,000 0 0 0 0 0 0 '00 bond Interest repay 26,178 35,112 35,112 Parking Ramp Lease 281,988 281,224 282,674 281,149 281.149 282,079 '00 bond principal repay 808,000 City project payments Transfer to sales and U 1,355,938 1,382,038 1,434,163 1,442,575 2004 Bond Issue debt(1) 1.128,338 1,128.338 1,128,338 1,128,338 1,128,338 1,128,338 1,128.338 Cultural District Debt(2) 3,800,000 3,600,000 3,600,000 3,600,000 3,800,000 Total Debt Service 2,664,104 2,898,374 3,488,287 2,852,062 5,009,487 6,010,417 4,728,338 4,728,338 4,728,338 REFUND TRANSACTS. Bone Proceeds Transfer from Capital Bond Issue Costs Arbitrage Rebate Prot to Escrow Agent NET REFUND COSTS END FUND BALANCE 598,545 835,787 331,033 1.738 583 1,463,656 1,228.116 1,331,976 11501,186 1.738.318 Special Reserve Account D/S Reserve Account 400,000 250,000 0 0 P81 Account 83,333 0 0 0 Unreserved 115,212 585,787 331,033 1,738583 1463656 1,228,116 1,331,976 1.501,186 1,738,318 OTAL UND BALANCE 599.545 935.787 331,033 1.738583 1,489650 1228110 1331976 1501186 1738318 (1) 2004 bond Issue Includes the following projects: Cortina-$1,700,000 Pine Street Lobs-3500,000 Mason Street Nonh--$289,677 (this is the difference between what is funded through a 2002 bond Issue and the Increased commitment by the DDA made last December) Hotel/convention center- $2,B00,000 Miscellaneous-31,000,000 Total debt Is 36,290,000--debt service Is calculated at 6%, 7 years (2) Cultural District debt assumes a DDA Investement of $15,000,000, 5 years at 6%. (3) Cultural District Increment assumes private Investment totaling $15,000,000 ddoDOWNTOWN DEVELOPMENT AUTHORITY TO: DDA Board of Directm n FROM: Chip Steiner l,' -cv DATE: March 29, 2004 RE: Appointment of DBA as DDA Agent for Amphitheater Development A few months ago the DDA Board of Directors authorized up to $10,000 to be used by the Downtown Business Association to help fund a feasibility study for the development of an amphitheater. An amphitheater is a very important component of the DDA's planned cultural district. The DBA is considering building this project on its own which would relieve the Authority of a large financial burden. In essence, the DBA would be functioning as the developer in the project and the DDA would serve its more traditional role in providing financial assistance. However, in this instance, at least some DDA funds are needed at the front end of the project (i.e. the feasibility study). In order to accomplish this, legal counsel advises the DDA to formally appoint the DBA as its agent for the development of an amphitheater with explicit obligations placed on the agent. Those obligations are as follows: 1. Any service requiring a payment in return must be bid by the Downtown Business Association with at least three bids being received. DBA is not obligated to take low bid but it must provide in writing to the DDA the reasons for its selection. DDA can veto the choice. 2. A monthly written and verbal accounting of the development of the feasibility study; 3. The feasibility study should examine: a. Appropriate size of the facility b. Cost to build the facility C. Cost to operate the facility/pro forma d. Competition —existing and potential e. Location of facility 3. Assuming the feasibility study demonstrates that the DBA can proceed with the project: a. Develop a financial package for site acquisition, design and construction; secure financing (this will include DDA participation in public improvements less any costs paid for by the Authority in advance); b. Secure site; 19 Old Town Square • Suite 230 • Fort Collins, Colorado $0524 • tel. 970.484.2020 • tax. 910 3$4.2069 c. Bid design and construction services following the appropriate DDA project evaluation criteria (e.g. build green); 4. Bi-monthly written and verbal reports to the DDA Board of Directors; 5. Initiate an operating and management plan and begin scheduling. Once the project is completed, services by the DBA as agent to the DDA terminate. RESOLUTION 2004-04 OF THE BOARD OF DIRECTORS OF THE FORT COLLINS DOWNTOWN DEVELOPMENT AUTHORITY APPOINTING THE DOWNTOWN BUSINESS ASSOCIATION AS AGENT FOR THE PURPOSE OF DEVELOPING AN OPEN-AIR AMPHITHEATER IN THE CENTRAL BUSINESS DISTRICT WHEREAS, the Fort Collins Downtown Development Authority has been duly organized in accordance with the Colorado Revised Statutes 31-25-804, 1973 as amended; and, WHEREAS, Colorado Revised Statute 31-25-807(2)(d) authorizes the Authority to plan and propose the development of public facilities and other improvements to public or private property of all kinds; and, WHEREAS, Colorado Revised Statute 31-25-807(2)(h) authorizes the Authority to make and enter into all contracts necessary or incidental to the exercise of its powers and the performance of its duties; and, WHEREAS, the Board of Directors of the Downtown Development Authority consider the development of the central business district into a cultural district of utmost importance and that, further, that it considers the development of an amphitheater as a central component of said cultural district; and, WHEREAS, the Board of Directors, through the evidence provided by a 23-year working relationship with the Downtown Business Association, a private -not -for -profit 5010 corporation, believe the Downtown Business Association should serve as its agent in the development of an amphitheater to be owned and operated by the Downtown Business Association. NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE DOWNTOWN DEVELOPMENT AUTHORITY, that it hereby appoints the Downtown Business Association as its Agent in the development of an amphitheater in the central business district and authorizes the expenditure of up to Ten Thousand Dollars ($10,000) toward the analysis of the feasibility of said amphitheater, subject to the following terms: 1. Any service requiring a payment in return must be bid by the Downtown Business Association with at least three bids being received. DBA is not obligated to take low bid but it must provide in writing to the DDA the reasons for its selection. DDA, at its sole discretion, may veto the choice. 2. The DBA shall provide to the DDA a monthly written and verbal accounting of the development of the feasibility study; 3. The feasibility study shall examine: a. Appropriate size of the facility b. Cost to build the facility c. Cost to operate the facility/pro forma d. Competition —existing and potential e. Location of facility 4. If the feasibility study demonstrates that the DBA can proceed with the project it may, at its own choosing: a. Develop a financial package for site acquisition, design and construction; secure financing (this may include DDA participation in public improvements less any costs paid for by the Authority in advance); b. Secure site; c. Bid design and construction services following the appropriate DDA project evaluation criteria (e.g. build green); 5. Provide bi-monthly written and verbal reports to the DDA Board; 6. Initiate an operating and management plan and begin scheduling. Passed and adopted at a regular meeting of the Board of Directors of the Fort Collins, Downtown Development Authority this 1 a` day of April, 2004. Kim Jordan, Chair ATTEST: Jason Meadors, Secretary/Treasurer DOWNTOWN DEVELOPMENT AUTHORITY TO: DDA Board of Direc rs FROM: Chip Steiner DATE: March 30, 2004 RE: Operating Guidelines for Old Town Cultural District Committee About nine months ago, the Board of Directors authorized the formation of a committee to work on the Old Town Cultural District. In that authorization, the Board approved $150,000 in seed money to be used by the committee with a $15,000 limit on any single expenditure not requiring Board approval. Staff and legal counsel believe that this committee needs to operate under formal guidelines approved by the Board of Directors. Suggested guidelines follow: 1. The name of the Committee will be The Old Town Cultural District Subcommittee of the Fort Collins Downtown Development Authority; 2. The Subcommittee will elect a chair, vice -chair, secretary and treasurer. The treasurer will be the treasurer of the Downtown Development Authority. 3. The subcommittee will include, but not be limited to, two representatives from the Downtown Development Authority Board of Directors (including the treasurer), a representative from the City of Fort Collins, a representative from the Downtown Business Association, a representative from the arts community, a representative from the real estate planning and development community, a representative from the environmental community, a representative from public schools, a representative from Colorado State University. 4. Committee size will not exceed 13. 5. Minutes will be kept of all meetings. Minute taking can be delegated to DDA staff but recorded minutes must be approved and signed by the secretary of the subcommittee. 6. The subcommittee will meet at least monthly and will establish a fixed time and date for those meetings. 7. Any expenditure by the subcommittee up to $15,000 is authorized by the Board of Directors subject to a majority vote of the subcommittee. 8. Any expenditure in excess of $15,000 requires prior approval by the Board of Directors. 9. Legal counsel to the Downtown Development Authority will serve as legal counsel to the subcommittee. 10. Bi-monthly reports from the subcommittee will be made to the Board of Directors of the Downtown Development Authority. Reports may be in written format or in both written and verbal format. Report to include an accounting of all financial expenditures. 19 Old Town Square • Suite 230 • Fort Collins, Cotorpdo 80524 - tei: 970A8C2020 0 fu: 970.484,2069 11. Duties of the subcommittee will be assigned by the Board of Directors and include but not limited to the following: a. Draft and adopt a vision statement; b. Disseminate the vision statement; C. Identify projects necessary to develop the Old Town Cultural District 1) Find private sector partners for identified projects whenever feasible; 2) Do site analyses for each project; 3) Develop budgets for each project; 4) Do cost analyses for each project; 5) Develop a time schedule for implementation based on project priorities and available funding; d. Develop a framework for management of the Old Town Cultural District e. Develop conceptual programming using the Chautauqua, New York model as a starting point. 1) Programming to include topics, events, themes, activities of local, regional, national and international interest; 2) Develop a start-up budget and five-year operating program; 3) Develop a comprehensive marketing and promotional program. 12. DDA staff is assigned to work with the Old Town Cultural District subcommittee on an as -needed basis. 13. The Board of Directors of the Downtown Development Authority may dissolve this subcommittee at any time and at its sole discretion. RESOLUTION 2004-06 OF THE BOARD OF DIRECTORS OF THE FORT COLLINS DOWNTOWN DEVELOPMENT AUTHORITY ESTABLISHING THE OLD TOWN CULTURAL DISTRICT SUBCOMMITTEE AND ADOPTING CERTAIN GUIDELINES GOVERNING THE RESPONSIBILITIES AND OPERATIONS OF THE SUBCOMMITTEE WHEREAS, the Fort Collins Downtown Development Authority has been duly organized in accordance with the Colorado Revised Statutes 31-25-804, 1973 as amended; and, WHEREAS, Colorado Revised Statute 31-25-807(1)(d) authorizes the Authority to plan and propose plans of development for public facilities and other improvements to public or private property of all kinds; and, WHEREAS, the Board of Directors has established that the Downtown Development Authority should pursue the development of an Old Town Cultural District at its annual retreats in 2002 and 2003; and, WHEREAS, the Board of Directors finds that the establishment of an Old Town Cultural District subcommittee provides the most efficient method of implementing an Old Town Cultural District; and, WHERAS, the Board of Directors finds that the operations of the Old Town Cultural District subcommittee shall be governed by guidelines written and adopted by the Board of Directors and attached hereto and incorporated into this resolution as Exhibit A. NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE DOWNTOWN DEVELOPMENT AUTHORITY, that it hereby authorizes the establishment of the Old Town Cultural District subcommittee and charges it with the duties and responsibilities as described by Exhibit A, attached to and made a part of this resolution. Passed and adopted at a regular meeting of the Board of Directors of the Fort Collins, Downtown Development Authority this 1" day of April, 2004. Kim Jordan, Chair ATTEST: Jason Meadors, Secretary/Treasurer EXHIBIT A to Resolution 2004-06 Of the Fort Collins Downtown Development Authority Governing the operations and responsibilities Of the Old Town Cultural District Subcommittee 1. The name of the Committee will be The Old Town Cultural District Subcommittee of the Fort Collins Downtown Development Authority; 2. The Subcommittee will elect a chair, vice -chair, secretary and treasurer. The treasurer will be the treasurer of the Downtown Development Authority. 3. The subcommittee will include, but not be limited to, two representatives from the Downtown Development Authority Board of Directors (including the treasurer), a representative from the City of Fort Collins, a representative from the Downtown Business Association, a representative from the arts community, a representative from the real estate planning and development community, a representative from the environmental community, a representative from public schools, a representative from Colorado State University. 4. Committee size will not exceed 13. 5. Minutes will be kept of all meetings. Minute taking can be delegated to DDA staff but recorded minutes must be approved and signed by the secretary of the subcommittee. 6. The subcommittee will meet at least monthly and will establish a fixed time and date for those meetings. 7. Any expenditure by the subcommittee up to $15,000 is authorized by the Board of Directors subject to a majority vote of the subcommittee. 8. Any expenditure in excess of $15,000 requires prior approval by the Board of Directors. 9. Legal counsel to the Downtown Development Authority will serve as legal counsel to the subcommittee. 10. Bi-monthly reports from the subcommittee will be made to the Board of Directors of the Downtown Development Authority. Reports may be in written format or in both written and verbal format. Report to include an accounting of all financial expenditures. 11. Duties of the subcommittee will be assigned by the Board of Directors and include but not limited to the following: a. Draft and adopt a vision statement; b. Disseminate the vision statement; C. Identify projects necessary to develop the Old Town Cultural District 1) Find private sector partners for identified projects whenever feasible; 2) Do site analyses for each project; 3) Develop budgets for each project; 4) Do cost analyses for each project; 5) Develop a time schedule for implementation based on project priorities and available funding; d. Develop a framework for management of the Old Town Cultural District ; e. Develop conceptual programming using the Chautauqua, New York model as a starting point; 1) Programming to include topics, events, themes, activities of local, regional, national and international interest; 2) Develop a start-up budget and five-year operating program; 3) Develop a comprehensive marketing and promotional program. 12. DDA staff is assigned to work with the Old Town Cultural District subcommittee on an as -needed basis. 13. The Board of Directors of the Downtown Development Authority may dissolve this subcommittee at any time and at its sole discretion. Adopted April 1, 2004 DOWNTOWN DEVELOPMENT ddoAUTHORITY TO: DDA Board of Dire ors FROM: Chip Steiner Date: March 30, 2004 RE: Updates The In -Situ annexation will be going to City Council on April 20. An informal neighborhood meeting about the idea proposed by the Cortina developer to build a deck on top of the Mason Street parking lot did not generate any opposition although only three people from the area attended. Everyone actually wants the DDA to build an additional deck on top of the one proposed by the Cortina developer. Cost would be about $17,000/space or $750,000 - $850,000 total. Pine Street Lofts anticipates ground -breaking in May provided City Council has approved the tax increment bonds needed to honor the DDA's commitment to the project. Three units have been sold. Science and Culture taxing district. Staff has met with a group of people discussing the idea of establishing a science and culture taxing district to generate anywhere from $4 - $6 million annually (1/4 to 3/10 cents). Four -to -Six Basketball Courts. Kent Obermann, a local dentist, wants to build a year- round basketball facility. In discussions with him I suggested he combine his resources with the city's plans to replace the Azatlan Center. The City Manager is interested and we are to meet, Thursday afternoon, April 1. Workshops. A proposal by Blossom Management to build an artist's compound composed of living space, studio working space, and retail space (these projects are called "Workshops"). The developers have built three other similar projects including a 179-unit facility in Glendale (to see more, go to www.blossommanagement.com). Project would be located on the half -block east of Mason and between Cherry and Maple (behind T&T Tire). Duany Plater-Zyberk, the original new -urbanist design firm, has formed a development arm. The DDA was contacted by the head of the development operation about possibly doing a project in the central business district. The company is planning seven projects around the country including one in Colorado. The man I spoke with said that every time they visited the state they were pointed in the direction of downtown Fort Collins. He was very familiar with Chautauqua, New York and said DPZ frequently uses it as a model for its new -urban projects. A visit is planned next month. 19 Old Town Square • Suite 230 • fort Collhu, Colorado 80524 • tek 970.484.2020 - fair 970.484.2069 Meetings are being arranged with Pat Stryker and Bob Everitt, the former to discuss a joint -venture between Bohemian and the DDA to build a combined art school/lecture/conference facility, and the latter to discuss how to help the Discovery Center. Staff continues to meet with representatives of the Colorado College of Contemporary Music and the Center for Fine Art Photography about ways to get their projects downtown. CCCM is far more advanced in its plans and we are trying to figure a way to tie it into one of the projects mentioned elsewhere in this update. Alley design. Staff is still working on this. The executive committee has directed that the project should be kept simple and easy to implement. Information Center is about half done. The plumbing has been stubbed in and a new concrete floor has been poured. We have eliminated the privacy wall in front of the women's restroom doors to avoid formal review by the Landmark Preservation Commission. If it becomes obvious that we need it after the project is completed we can go through the review procedure at that time. PROPOSAL TO THE DOWNTOWN DEVELOPMENT AUTHORITY Submitted by the City of Fort Collins, Fort Collins Museum Relaxed to: The Fort Collins Museum Expansion Project 200 Mathews Street The Fort Collins Museum Mission The mission of the Fort Collins Museum is "To engage and inspire audiences to explore the legacies of the peoples and environments of the Cache La Poudre Valley. The Fort Collins Museum is a dynamic institution that provides opportunities to learn, reflect and have fun." The Museum is a non-profit (170 C-1) educational institution operated for the benefit of the community, open to the public and fully accessible. In striving to attain its mission, the Museum disseminates information and stimulates learning through artifact collecting, exhibitions, publications, information services, tours, and special programs that are appealing to all culturally diverse populations and age groups. Introduction The Museum is currently housed in a two-story Carnegie Library building situated in Library Park, two blocks from historic Old Town. Its striking architecture, indicative of Carnegie buildings, renders it a tourist attraction in and of Itself The original structure was built in 1903 with a mirror image addition added in 1936. This building has housed the Fort Collins Museum since 1976. The Fort Collins Museum has begun preparations to design a 10,000 square foot addition to the existing Fort Collins Museum building. Improvements to the property consist of a two-story addition to the east of the current structure. The two-story addition will include 5,500 square feet of gallery space, 1,000 square feet of exhibit staging area, 500 square foot children's exploration gallery and 1,000 square feet lecture hall/workshop space. The remaining square footage will be dedicated to public space such as an atrium entrance, staircase, freight/public elevator, and public restrooms. Project costs: Master plan $100,000; Construction costs $4,400,000; Start up costs $2,000,000. Total project cost $6,500,000. Annual operation and maintenance costs $300,000. Project Vision Museums are vital institutions for preserving memory, sustaining culture, creating identity, and help equip us to understand each other and ourselves, in effect, building our community through cultural heritage. Cultural heritage is defined as patterns, traits, and products considered as the expression of a particular period, class, community, or population. Benchmarks of cultural heritage include traditions, belief systems, ideas, language, institutions, bricks and mortar, artifacts, and events. To this end the Fort Collins Museum strives to expand the cultural center for the citizens of Fort Collins and tourists to the area. `Bringing the World Home"Exhibit Opening Reception, February, 2004 To meet the current needs for Museum progt am� mitgg, the Museum has partnered with the Wilkins Trust to secure use of space within the Webster House for programming and storage. While the Webster House addresses immediate demands on the Museum facility it none the less falls short of meeting our long-term space needs. By utilizing the current Museum facility, the Webster House annexation, and the Museum addition, the future Museum campus will provide an engaging and inspiring environment for visitors to explore their own legacies. In 2001 the City of Fort Collins embarked on a campaign to build a new Performing Arts Center, Library and Museum expansion. In a survey conducted by CorCom Visitors tout the Antione Janis Cabin. Inc., 67% of those polled responded positively to approve funds to expand the current museum to increase exhibits, programming and general museum services. In preparation for future expansion the Fort Collins Museum hired Museum Planner and Exhibition Designer, Elroy Quenroe to initiate a space analysis for Museum needs. Based on Mr. Quenroe's professional opinion, the Fort Collins Museum requires upwards of 50,000 square feet While a space of this size is not currently an option, a 10,000 square foot expansion would virtually double the current size of the Museum. Institutional Services As the only collecting museum in Fort Collins, the Fort Collins Museum serves as a valuable cultural resource for the Fort Collins and Northern Colorado communities. The Museum began in 1939 with the acquisition and restoration of the historic Janis Cabin- one of the Museum's key attractions today. In 1941, the Museum opened in Lincoln Park r (now Library Park) as the Pioneer Museum and local collections were acquired. Two additional cabins, the Elizabeth "Auntie" Stone Cabin and the 1905 Boxelder School House, were also acquired and testored. In 1976,the Museum relocated to the architecturally striking 1904 Camegie Library building also in Lincoln Park, and became the Fort Collins Museum. The three cabins were moved to the adjacent Museum Courtyard and today serve the community through interpretation and children's programming - Franz -Smith Cabin. Restoration to begin Apid 2004. The Museum continues to grow to meet the needs and expectations of our rapidly changing community. In 2000, the Museum acquired the c. 1882 Franz -Smith Cabin, and in July 2002 received a grant from the Colorado Historical Society State Historic Fund to restore the cabin and interpret its agricultural history. The acquisition of the Franz -Smith Cabin led the Museum to embark and a major capital project including the expansion and revitalization of the Heritage Courtyard. The new entrance accommodates access for the physically challenged, seniors, and families with strollers. The Museum receives over 27,000 visitors each year including local and regional residents and tourists. Visitors come from all 50 states and over 30 countries. In addition to walk-in visitation, the Museum offers tours to over 90% of all second grade school children in the Poudre School District and over 1400 fourth grade school children. School groups from outside the Poudre School District, home school groups, day care providers and private schools add another thousand children to our yearly tour schedule. For those audiences who cannot come to the Museum, we offer lectures and slide shows of exhibits, as well as traveling educational trunks. Additionally, the Museum's web site www.fs:gpv.com/mus provides exhibit, education, collections, and volunteer information and receives over 2400 hits each month. The Museum offers a variety of free and low-cost programming to the community. Admission and all exhibits are free, and cover a wide array of topics including local history and historic personalities, national, regional and Colorado interests, and national traveling exhibits. A committee comprised of both staff and community members develops each exhibit to ensure that the exhibit addresses diverse interests and meets the Museum mission. Programs accompany all exhibits to highlight themes and the mission. "VitiomaryArt of William Horack, "North Gallery In addition to exhibit -related programming, the Museum offers standing educational programs designed to enhance our educational mission. Our week long children's Heritage Courtyard Summer Programs Series, children ages six through twelve experience life in Colorado in the 19'hcentury, are filled to capacity each summer. Old Town Walking Tours, Halloween Terror Tours, the Fourth Grade Rendezvous in conjunction with the local school district, and the Crossroads at the Council Tree: Native American Music Festival round out the Museum's educational programs. The Education and Pubic Relations Departments also work cooperatively to provide community organizations with lectures, slide and PowerPoint presentations, and facility rentals. Children tour Afuseum exhibits. The Fort Collins Museum's artifact collections serves as an important community asset Artifacts held in trust are available to the public for research, and Museum collections have been the focus of Doctoral and Masters Theses. The Museum's collections boosts one of the leading Folsom collections from the Lindenmeier Archeological Paleo-Indian site, second only to the Smithsonian Institution. Recently a surprising discovery through research by nationally known scholars have found a rare Clovis Cache in the Fort Collins Museum. This Cache is one of eight known caches in North America dating to 13,000 BP. The Museum's collection is comprised of over 35,000 objects, ninety percent of which are three-dimensional historical man-made objects. The remaining ten percent are natural history specimens and archaeological materials. Objects in the Museum's collection include framed and unframed "" t works of art, archives, maps and ethnographic materials, textiles, costumes, household furnishings, personal objects, large transportation vehicles, farm wagons and implements, fire hose carts, building fragments, lithics, pottery, basketry, and geology and ` 1"twy Floodr Fort Collins " exhibit, Alma Gallery The Fort Collins Museum exists through a mutually beneficial relationship with our community, and the Museum encourages volunteer opportunities in all areas of operations. Currently, the Museum is very fortunate to have a well-rounded, highly professional volunteer, inter, and work-study staff of over 100 individuals offering a range of backgrounds, experiences and knowledge. Active volunteers include Information Desk staff; Museum Store assistants, docents, exhibit committee, reception and program assistants, outreach presenters, and researchers. Specifically trained volunteers work in collections cataloguing, numbering, and cleaning artifacts; exhibit volunteers serve as content experts, assist with research, design, construction and installation. Our volunteer corps hours average the equivalent of three full time staff members per year. Through Museum exhibits, educational programming, collections and community support the Museum strives to serve all members of our community by providing opportunities to "...learn, reflect and have f m." Conclusion The Fort Collins community seeks to have meaningful cultural venues within their own City. Cultural attractions are a source of information about the past; they provide us with an appreciation of other cultures; and they are enjoyable places to spend out time. Museums in the United States receive more than 850 million visits per year, more than all of the country's professional baseball, football and basketball sporting events combined. They are viewed as one of the most important resources for educating our children and as one of the most trustworthy sources of objective information. The Fort Collins Museum serves a vital role in the cultural milieu of Norther Colorado. As the Downtown Development Authority has set forth in the Vision Statement for the Old Town Cultural District, downtown Fort Collins should become a "...place for creative minds to gather, to learn, to grow intellectually, culturally, physically, and spiritually " An expanded Museum facility would create an ideal venue for this vision. Nationally recognized exhibits; expanded local interest exhibits; lectures presented by local, regional and national scholars; lifelong learning workshops and programs for adults; hands-on workshops for children and youth; musical performances; artists -in - residence; collaborations with other cultural and community entities; and on -going programs reaching a diverse audience of local and regional residents and tourists are only a sample of the potential programming that could be realized with a Museum expansion. Truly, the possibilities are endless. Again, in fitting with the Vision of the Downtown Development Authority's Old Town Cultural District, a Museum expansion would greatly contribute to the character of the community and to the creative activity that can "...define this City as something apart from all others."