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HomeMy WebLinkAboutGolf Board - Minutes - 11/15/2000City of Fort Collins Cultural, Library, and Recreational Services Golf Board Minutes Minutes: Regular Meeting of November 15, 2000 City Council Liaison to the Board: Councilman Bill Bertschy Staff Support to the Board: Jerry P. Brown, Manager of Golf, at 221.6350, and Jackie Rael, Executive Administrative Assistant. Call Meeting to Order: Chairperson Mike Sanders called the meeting to order at 7:03 p.m. Agenda Review: No changes to the printed agenda. Items of Note: • Board Member Karen Joslin-Aured called to say she would be late, and Board Member Byrd Curtis called to say he would not be able to attend tonight's meeting. • City Council passed Ordinance No. 144, 2000, on second reading on November 7 to continue Dale Smigelsky's Agreement as the Golf Professional and Concessionaire at City Park Nine through 2005. The amended Agreement should be signed within two weeks. • The City is creating a "Boards and Commissions Boot Camp" that new Board Members will be requested to attend. Existing Board Members are grandfathered in and will not be required to attend these orientation meetings. Approval of Minutes: Karen Joslin-Aured called to say that the minutes of the meeting of October 18, 2000 need to be corrected as follows: On Page 2, under "Canal Importation Basin Master Drainageway Plan," 0 paragraph "Karen Joslin-Aured" added.... This needs to be changed to: "Mike (Sanders) added...." On a motion by Bill Rutledge, seconded by Henry Fry, the Board unanimously approved the minutes of the October 18, 2000 meeting as amended. Citizen Participation: No citizen participation. 2001 Work Plan and Meeting Schedule Jerry P. Brown stated that we will probably move our Golf Board Meetings to the new City Administrative Building (215 North Mason) when our CLRS offices move there next summer. He also explained that staff moved the timetable for the Golf Fees and Charges to the spring so that it is in coordination with the City's budget cycle for 2002. With regard to the Collindale Snack Bar Concessionaire, we will work on that when the timing coincides with the clubhouse project. Without any further discussion, Mindy Markley made a motion to approve the 2001 Golf Board Minutes November 15, 2000 Page 2 Work Plan and Meeting Schedule as submitted by staff, seconded by Brian Cobb, the Board voted unanimously (6-0). Update on Golf Fund Capital Projects Jerry P. Brown gave the following update: City Park Nine: The Chemical Storage Building will be installed December 15; painting will commence when the temperature reaches 50 degrees or higher; netting is being planned. SouthRidge: Netting is being planned; wooden bridge between #3 and #4 is being replaced with a new bridge donated by Mr. Curtis of EagleSpan Steel Structures, Inc. of Loveland; Superintendent Randy Bonneville is working on the golf cart storage/patio; HVAC system is being completed; clubhouse roof will be replaced. Collindale: An architect is working with Superintendent Doug Evans on the maintenance building. Jerry said all the projects appear to be going well. We still have a goal of June 1 for completion. Jerry noted that without Mindy Markley and Henry Fry these projects wouldn't have happened and staff thanks them very much for their support. Note: Karen Joslin-Aured joined the Board meeting at this time. Collindale Clubhouse Replacement --- Karen Joslin-Aured said that the committee had a meeting with the Collindale staff. She asked if the RFP will be written in accordance with how much front-end work the staff and Board members are doing? Jerry said yes, and he also said that the architect who built Westmoore was invited to visit Collindale and give us some ideas, and he did so. Karen said they have a list that they would like addressed. She said the committee needs clarification on the level of service for the public for meeting rooms. Mindy Markley said that there is a market for companies to hold retreats that have recreational events with these meetings. Jerry said it has been brought to his attention to be cognizant regarding competition with the private sector. We want to stay with the golf customer first. We have to plan our role and go from there as we need staff coverage. Jerry said that SouthRidge Restaurant/Snack Bar Concessionaire Dan Bnmtz could also be very helpful in this area, as he is an expert in the field. Mike Sanders said whoever is the concessionaire would be in charge of this facility for parties or meetings. He thinks golfers should be a priority. Henry Fry asked what is the process to apply to the Liquor License Authority for a license? Dan Bruntz said the concessionaire has to go through the process, as any other business. Jerry added we could request a liquor license in February. We will probably have to go through public process. The concessionaire would have to actually apply for the liquor license, and the staff would have to grant the permission to have the liquor license at our premises. Henry showed drawings to the Board for Collindale Clubhouse replacement. The Board brainstormed ideas for the design. Bill Rutledge said it looks like we need to move the entire facility to the east end of the existing clubhouse. Karen addressed the demolition costs for the Golf Board Minutes November 15, 2000 Page 3 existing building. Jerry said that the architect said that he thinks the cost of this facility furnished could be up to $1,750,000. Jerry will take Henry and Karen's ideas and use them to prepare an RFP for the architect. The goal is to create a facility that is a public building that is practical and easily maintained. Bill said we need to have it oriented so that the sun is not blinding to the people who work there. It must have pitched roollines with large overhangs. Mindy said that with the new Harmony Medical Center the glass used blocks the sun. Henry asked about a fireplace? The group agreed that we would ask the architect to price it out. Henry asked about the next step in the RFP process for the architect? Jerry said that we are reviewing it with Purchasing and Facilities and we would be happy to include this drawing with the bid package. Bill added that we have a pre -conceptual drawing to start the process. Karen said we need some clear options for outside siding. We will need a couple of choices for the exterior. All were in agreement that we need to stay compatible with the neighborhood. The Board, on a motion by Mindy Markley, seconded by Mike Sanders, was in unanimous (7-0) agreement on this pre -conceptual plan that the committee has prepared to be part of the RFP design for the new Collindale Clubhouse. Canceling the December 20 Meeting: On a motion by Frank Blanco, seconded by Karen Joslin-Aured, the Board voted unanimously to cancel the December 20 meeting, due to the holiday. Other Business: • Status of SouthRidge --- Dan Bruntz and Lisa Bruntz and the City are signing an addendum to the SandTrap, Inc. Agreement. Mr. Cordova has withdrawn himself from the SouthRidge Concessionaire Corporation and does not have any holdings as the SouthRidge Concessionaire for the Snack Bar and Restaurant. Jerry would like to thank Derek very much for cooperating with Dan Bruntz on this agreement. RFP's have been sent out to approximately 38 individuals for the SouthRidge Golf Professional. The bid packets are due to the City by November 22. Jerry explained that the City held a walk-through and approximately 12 people toured SouthRidge. Brian Cobb and Byrd Curtis are on the committee. They will get the full packets. All seven non -committee Board Members will have the ability to give Brian and Byrd their input. All scores need to be returned to the Purchasing Department by December 1, NLT 12:00 noon. The top candidates will be interviewed. We are tentatively scheduling interviews for December 13. Brian asked if we will solicit background information from former employers? Bill Rutledge said that we need to ask former employers if they would hire this person again. Jerry said that the City is not allowed to answer that question. The committee is to judge only on the 8 questions and financial plan. Jerry said that letters of recommendation are not included at this point in the process per Purchasing Director Jim O'Neill. Bill asked about valid certification? Jerry said that they must be a Class A or equivalent. Golf Board Minutes November 15, 2000 Page 4 • Collindale Snack Bar -- Jerry explained that we are in the process of signing a new 18-month Agreement with the existing concessionaire, Kevin Wilcox. • Karen Joslin-Aured asked if we could substitute Dan Bruntz for Kevin Wilcox on the Collindale Clubhouse Committee? Jerry said he, as the Manager of Golf, would join the committee. Mike suggested using their (concessionaires') knowledge but not to make Kevin Wilcox a voting member, as it is perceived that Kevin could have a conflict of interest. • The Board and staff are invited to meet at Mike Sanders house on Saturday, December 9, for a farewell celebration for retiring Board Members Mindy Markley and Henry Fry. • Collindale Golf Professional Jim Greer said that the 2001 State Girls High School Tournament will be held at Collindale in the spring, as well as the 2001 CGAAJSGA Public Links Championship in early summer. • Mindy Markley wanted to thank the Golf Board for her participation as a Board Member. She said she has made wonderful friends; Fort Collins has great golf pros, great courses, went through some tough years with fees and charges and finally we are accomplishing goals that we have worked hard for. The key people she wants to thank are Henry Fry for his commitment to golf, and Jerry P. Brown for his resources and knowledge. Mindy further said she will continue to make the goodie bags for the "Fort Collins Fore Kids" Program. Jerry noted that our Recreation Division Public Relations/Marketing staff is working on a display and information for the golf courses explaining our capital projects. Adjournment: On a motion by Brian Cobb, the Board unanimously agreed to adjourn at 8:35 p.m. Meeting Attendance: Board Members Frank Blanco Brian Cobb Henry Fry Karen Joslin-Aured Mindy Markley Bill Rutledge Mike Sanders Staff Jerry P. Brown Dan Bruntz Jim Greer Jackie Rael Dale Smigelsky Respectfully submitted, Jackie Rael Executive Administrative Assistant Guests Charlie Ogren Doug Perry