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HomeMy WebLinkAboutGolf Board - Minutes - 10/23/2002City of Fort Collins Cultural, Library, and Recreational Services Golf Board Minutes: Regular Meeting of October 23, 2002 Council Liaison to the Board: Councilman Bill Bertschy Staff Support to the Board: Jerry P. Brown, Manager of Golf at 221-6350, and Patty Carroll, Administrative Aide at 416-2265 Call Meeting to Order: Vice Chairperson Dave Johnson called the meeting to order at 7:00 p.m. Agenda Review: There were no changes to the printed agenda. Items of Note: • Chairperson Bill Rutledge called and will be unable to attend the meeting. Frank Blanco called and will be late. (He arrived shortly thereafter.) • The November meeting will include approval of the 2003 Work Plan. • Jerry requested that the Board Members read the "Recent Court Decisions Regarding Colorado Open Meetings Act" confidential memorandum from the Assistant City Attorney, and to contact him if there are any questions. • The Board's & Commission's Appreciation Event will be held at the Lincoln Center on November 15. Frank Blanco is to be honored that night for his 8 1/2 years of service on the Board. Approval of Minutes: On a motion by Grant Sherwood, seconded by Claire Nelms, the Board unanimously approved the Minutes of the September 18, 2002 Regular Meeting (8:0). Citizen Participation: There was no citizen participation at this time. Presentation and Recommendation: Request to Modify the City Park Nine Concession Agreement and to Change the Existing 3.2% Beer License to a Beer and Wine License: Mike Goff, Golf Professional/Concessionaire at City Park Nine, presented his proposal for obtaining a Wine and Beer License and implementing a catering service. If he receives the approvals, he will be able to cater special events from the City Park Nine kitchen. The kitchen needs to be modified if the catering is approved. The hearing for Golf Board Minutes October 23, 2002 Page 2 the liquor license is November 18. He asked for the Board's approval. Jerry explained that SouthRidge has a Hotel/Restaurant License and Collindale currently has a 3.2 beer license, but we are applying for a Hotel/Restaurant license when the new Clubhouse opens. Lauren DeRosa wanted to know if food would be available all the time. Mike said yes. Claire Nelms wanted to know if catering would be available for banquets, tournaments, etc. Mike said yes. Jerry said we renovated the City Park Nine Clubhouse in 1987 for this purpose. We've had several concessionaires over the years who were unable to make a profit. We cannot financially support a full -service snack bar at City Park Nine. Mike's current Agreement does authorize the catering service at his expense. Larry Buckendorf wanted to confirm that Mike was going for a Beer and Wine License, and also the Catering Service. The Beer and Wine is a change. Larry wanted to know what Mike's investment would be. Mike said it's not a lot. Grant Sherwood wanted to know if we need to watch being in competition with the private sector. Jerry said basically yes, but Golf is our first priority, and our facilities can be rented out for special events, but not on a regular basis. Mike Sanders wanted to know whether the kitchen would be brought up to code, etc. Mike Goff said yes. Larry Buckendorf then made a motion to change Mike Goff liquor license to Beer and Wine, and also to approve the Catering Service pending a review of final costs. Manuel Jimenez seconded the motion. Mike Sanders said we will have to be certain everything lines out. Everyone agreed. Jerry thinks a Beer and Wine License is a good idea. The motion passed (8:0). Update on Collindale Clubhouse Project and Other Golf Fund Capital Projects: • The sidewalk extension at Collindale is under construction. Jim Greer, Golf Professional at Collindale, says it should be finished next week. The parking lot is his main concern. It could be finished Friday, but due to bad weather, Jim hopes it will be completed no later than Monday. The exterior of building is virtually 100% done, the siding is up, and the retaining wall is going slowly. As soon as that is done, the concrete Cart Path can be laid. We should have electricity and heat next week. Jim said the public has made many positive remarks. Several changes and upgrades have been made. We're still on target on the construction budget, but maybe a little late on time. The furniture was upgraded, and the low bid came in $30,000 higher than budget. We went with quality furniture. We're still within the total budget. However, if anything else comes up, we'll probably have to go into reserve funds. Jerry thinks we're within 2 months of completion, and said we're hoping to have the first Golf Board Meeting in the Clubhouse in January. • Jerry said the SouthRidge Golf Cart Building is almost complete. The brick is similar to what is on the Clubhouse and the roof is the same. It should be open in November. • The City Park Nine Storm Drainage Project is about ready to start. Jerry said the existing sod on the 61h green will be stripped and saved and the construction site will be fenced off. None of the expenses are at our cost. The temporary 6th Green will be cut next week and temporary tee boxes built on #7... We will be putting in another tee box on the I" Fairway to help us mitigate errant balls from hitting cars in the ballfield parking lot. Golf Board Minutes October 23, 2002 Page 3 Presentation and Recommendation: Tournament Reservation Policy and Changes to the Collindale Men's Golf Association Special Privileges: Jerry said we talked at the last meeting about the reservation policies currently in place. The Board asked us to come back with recommendations. Jerry said he and the Golf Professionals met and came up with a proposal. Jerry wants a consistent policy for the two 18-hole courses' tournaments. The tee time tournaments will be handled the same as before. Jerry wanted to know if the Board agrees with the Staff proposal. The Board unanimously concurred. The Collindale Men's Golf Association (CMGA) Special Privileges Policy: Historically we give the CMGA eight weekend dates for tournament play from May through Labor Day and the CMGA Members are allowed to use their Annual Golf Passes, and Jerry believes we need to revisit this practice. He doesn't think the CMGA should have both price and availability privileges. Marty Heffernan, Cultural, Library, and Recreational Services Director, told Jerry he thinks we should go to the full green fees for the CMGA. Jerry suggested, as an alternative only, raising fees $4.00 per year for an additional five years. Lauren DeRosa wanted to know if the Men's Association played as a reserved group any time other than weekends. The answer is no. Frank Blanco asked if they got a break on weekdays. Again the answer was no. Citizen John Jay Dempsey mentioned that not all the members of the CMGA were pass holders. Jerry agreed. Mr. Dempsey wanted to know if this issue had anything to do with revenue shortfalls. Jerry said no. Lauren wanted to know if any other group had dual discounts. Jerry said no. Mike Sanders asked if the events were one or two days. He was told that out of the eight days reserved for the CMGA, there are two two-day tournaments. Claire Nelms wanted to know if the CMGA played tournaments every week. CMGA President Charlie Ogren said they held two tournaments a month. Jerry thinks two discounts are too much. Lauren wants to know how the City justifies this type of advantage. Jerry gave a brief history of this golf issue. Jerry said the CMGA helped get Collindale started. There are groups at facilities throughout Parks and Recreation who do something special at that facility and get benefits. The question is whether two special privileges should be allowed. The special privileges were originally agreed to in the 1970's and reapproved in 1997. Manny Jimenez said if other groups held a tournament the fee would be $55.00. Mike said we offer Non -Prime Time discounts to seniors and juniors. Jerry said we also have special fees for high school teams and CSU. Citizen Gary Thiret is a pass holder and related his history with Collindale golf. He is an advocate of using passes. He feels the CMGA gives many benefits to the public. He claims it's a public group whom gets together to play golf. He thinks it's a penalty for them to be denied the privileges. He said Association Members pay more for their unrestricted passes, and thinks they should not have to pay extra for their tournaments. Dave Johnson asked Gary how many people would not play golf if we institute higher fees. Gary said maybe 10. He claims it's the game. Frank asked if Gary was suggesting Golf Board Minutes October 23, 2002 Page 4 we shouldn't do anything. Frank said it's a privilege. Gary said again that the Association has given tens of thousands of dollars over the years to Collindale Golf Course. They make their donations as a group by vote. John Jay Dempsey said thank you for the improvements and agreed with Gary's points. He feels the strength of the organization is a big part of the organization and that support will dwindle with higher fees. Citizen Marsha Raymond said she plays a lot of golf at all three courses, and thinks the CMGA is a great organization. She complimented the condition of the courses. She also thinks the fees in Fort Collins are very reasonable, and increasing these CMGA fees is appropriate. Someone then said some people couldn't afford to pay the extra $4.00 to play golf. Larry Buckendorf asked to terminate the public discussion. Frank said we could change Jerry's proposal. Mike believes that the public's access to the course has more merit. He mentioned his history on the Board and the fights to get things changed. Mike said at one point that money up front was important. It is not now. He mentioned we are an Enterprise Fund. We have to pay 100% of expenses. Mike thinks the CMGA should pay full tournament fees and he is not in favor of annual passes. Mike made a suggestion that the CMGA should move some of their tournament events to Saturday afternoon. Larry said he believes the additional cost to the CMGA is not that much, and they would not lose that many people. He is not in favor of annual passes. However, he is going to vote against taking away the privileges. Dave asked Charlie again how much it costs for Association Members to play. Charlie told how the money was spent from tournament fees and dues. Dave feels some of the people will pay for other things, and $4.00 will not keep then from playing. Dave feels other courses charge so much more, and the $4.00 won't make any difference. He is not a fan of passes. He thinks the Association should pay the fee. Acting Chairperson Dave Johnson then asked for a motion. Grant Sherwood made a motion to adopt the policy as proposed by Jerry. Claire Nelms seconded the motion. Frank wanted to know if we were already scheduling tournaments for 2003. Jerry said the CMGA gets first priority on tournaments and nothing would be scheduled until January 2003. Citizen Mike Enright wanted to know if punch cards could still be used for CMGA events. Jerry said they could be used. Frank doesn't think the current policy should continue. Dave thinks Jerry's proposal is the right way to go. Jerry said we have changed many special privileges and may have to change more. We are going to look at fees starting in January. Someone wanted to know if we'd be phasing out passes. Jerry said it is possible. The motion failed on a 4:4 vote. Mike Sanders then made a motion that annual passes will not be allowed for CMGA tournaments/events on weekends in Prime Time from May to Labor Day and there would be no phase -in, and that full green fees would be paid. Manny Jimenez seconded the motion. The motion passed (5:3) with Frank Blanco, Manny Jimenez, Claire Nelms, Mike Sanders, and Grant Sherwood voting for the motion, and Larry Buckendorf, Lauren Golf Board Minutes October 23, 2002 Page 5 DeRosa and Dave Johnson voting against the motion. Lauren voted no because she thinks the fee increases should be phased -in over a period of time. Dave agreed with Lauren, and Larry said he is opposed to passes, but he thinks the revenue impact is not significant, and thinks there is no justification for taking away the privilege. Other Business: • Claire Nelms wanted to know if the goose dogs ever came to Collindale. Jim Greer said no because there are very few geese at this time, but we have the permit. • Larry Buckendorf wanted to know how the Collindale Concessionaire RFP process is going. Jerry said the RFP would be out shortly, probably in early November. Bids would probably close after Thanksgiving. Interviews would hopefully be held by mid -December. Jerry said the Committee, and the Board Members can read all of the proposals, and Board Members can make recommendations to their Committee Members, but only the Committee can vote. Jerry hopes the vendor will be picked by the middle of December and be in place by January. • Jerry asked if anyone had questions on the materials sent. No one had questions. • Mike Sanders asked about Board applicants. Jerry said there are at least seven applicants for the Golf Board. Adjournment Lauren DeRosa made a motion the meeting be adjourned, Mike Sanders seconded the motion. The motion passed unanimously (8:0) at 8:58 p.m. Meeting Attendance Board Members Staff Frank Blanco Larry Buckendorf Lauren DeRosa Manny Jimenez Dave Johnson Claire Nelms Mike Sanders Grant Sherwood Jerry P. Brown Patty Carroll Rob Dahl Mike Goff Jim Greer Kevin Wilcox Respectfully submitted, farr Paoll ty Administrative Aide Guests C. K. Bixler Alex Chapman John Jay Dempsey Mike Enright Pat Finnegan Lennie Jordan Charlotte Jorgenson Charlie Ogren Mike Perry Marsha Raymond John Schuh Gary Thiret Michael Thomas