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HomeMy WebLinkAboutCommunity Development Block Grant Commission - Minutes - 01/09/2003CITY OF FORT COLLINS COMMUNITY DEVELOPMENT BLOCK GRANT Meeting Minutes January 9, 2003 Phil Majerus, Chair Vice Chair, Terri Bryant Bill Bertschy, City Council Liaison Chair Phil Majerus called the meeting of the Community Development Block Grant Commission to order at 6:35 pm., at 281 N College Avenue, Conference Room A. Board Members present included: Chair Phil Majerus, Vice Chair Terri Bryant, Bob Browning, Bruce Croissant, Tia Molander, Billie Rosen, Shelley Steele, Dennis Vanderheiden, and Cheryl Zimlich. Not present: Linda Coxen and Michael Kulisheck. Staff present: Ken Waido, Heidi Phelps, Julie Smith, Stacy Kelley, and Maurice Head. Introduction of New Commission Members The Commission welcomed Shelley Steele and Bruce Croissant as new members, and Cheryl Zimlich, who was reappointed for another term. Michael Kulisheck was also newly appointed, but was out of town. Mr. Waido introduced the City's HUD representative, Karen Clark. He also mentioned that the City will have a new HUD representative, Karen Peterson. The City is currently in the process of having a monitoring (audit) performed by HUD in its routine review of communities that receive federal funding. Public Hearing Ms. Kelley reviewed the outreach process the City had undertaken to notify groups and individuals of the Public Hearing. No individuals appeared at the appointed agenda time for the Public Hearing on community development and affordable housing needs. However, Mary Carrahar, Executive Director, Project Self -Sufficiency, appeared belatedly, and her input was noted. Ms. Carrahar thanked the Commission for its prior support of Project Self -Sufficiency and other worthy public service and affordable housing programs and projects. She stressed a growing demand for services and assistance in the face of shrinking resources. Minutes Member Browning would like to see October 3, 2003 minutes amended. Mr. Browning would like to see the sentence that the "friendly amendment proposed by Mr. Browning, but not accepted:" be stricken from the minutes. He never made a friendly amendment. Staff will follow up on getting transcripts of that portion of the meeting. Community Development Block Grant Commission January 9, 2003 Meeting Page 2 Moved by Member Vanderheiden, seconded by Member Browning, to approve the December 12, 2002 meeting minutes. Motion passed unanimously. Election of Officers Motion by Member Zimlich, seconded by Member Rosen to reappoint Phil Majerus as Chair. Chair Majerus stated that he would be willing to act again as Chair, but would like to see Terri Bryant have the opportunity. The Commission discussed that Mr. Majerus remain Chair, and Member Bryant remain Vice Chair. Member Molander made the same motion that Phil Majerus be Chair, seconded by Member Rosen. Motion passed 5-4. Member Molander made the motion that Terri Bryant serve another term as Vice Chair, seconded by Member Rosen. Motion passed unanimously. Volunteers of America Project Extension In response to the written request for project funding extension by Volunteers of America (VOA) for its Senior Housing project, the Commission and staff had several items of discussion. Chair Majerus noted that Board members needed a new copy of VOA's application packet in order to refresh members' memories on the particulars. With the likelihood of the Commission's February meeting being cancelled, the Board agreed to review the extension request at its March 6 meeting. Mr. Waido noted that the request should not be considered at any later date, due to the Commission's prior heavy workload for April meetings. Chair Majerus emphasized the need for timely submittal of materials. Citing similar thinking by other Board members, Member Browning shared the need for new financial documents in time for March packet distribution. Ms. Phelps stated that due to current market conditions and the amount of Senior housing projects which had recently come on line, she had advised VOA to do a re- check of market need at some level before continuing on with the project. There was some discussion about the necessity and undue cost burden to VOA in doing another complete market study. Member Browning moved to review VOA's extension request at the Commission's March meeting, with VOA to be advised of the scheduled review via a letter from the Chair, and of the need for current financial materials to be submitted in time for distribution in the Commission's packet. Mr. Browning also wanted it noted that with the current economic climate, and the need to possibly re -program funds which are not being expended in a timely manner, the Commission needed to have the updated application materials. Member Bryant seconded the motion. Motion passed unanimously. Chair Majerus will send a letter on behalf of the Commission, apprising VOA of the scheduled review, deadlines, and needed items. Community Development Block Grant Commission January 9, 2003 Meeting Page 3 Other The Commission thanked Stacy Kelley for her dedicated service to the Commission and CDBG and HOME Programs and wished her luck in her new position in the City's Golf Department. Mr. Waido mentioned that Melissa Visnic, who is currently the Advance Planning Secretary, will be promoted to CDBG/HOME Secretary II. Member Molander made the motion to adjourn, seconded by Member Rosen. Motion passed unanimously. The meeting adjourned at 7:35 p.m Respectfully submitted and compiled by: Stacy Kelley, Heidi Phelps, & Ken Waido.