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HomeMy WebLinkAboutCultural Resources Board - Minutes - 02/27/2003City of Fort Collins Cultura ibrary and Recreational Servicr Lincoln Center CULTURAL RESOURCES BOARD MINUTES Regular Meeting — Thursday, February 27, 2003 12:00 p.m. Lincoln Center 11 Council Liaison: Karen Weitkunat Staff Liaison: David Siever 11 Chairperson: Ayleen Bums Phone: 493-4480 (h) Vice -Chair: Ann Wilmsen A regular meeting of the Cultural Resources Board on Thursday, February 18, 2003 at 12:00 p.m., at the Lincoln Center. The following members were present: Marilyn Bames, Jennifer Sterling Beccard, Ayleen Burns, Loren Hooper, Jack Steele, Jon Wilkinson, and Ann Wilmsen Board Members Absent: None Staff Members Present: David Siever, Lincoln Center Jill Stilwell, Fort Collins Museum Libby Colbert, Lincoln Center Guests: None AGENDA I. Call to order - (12: 05) Ayleen Bums Ayleen Burns asked that new board members, Jon Wilkinson and Jack Steele, introduce themselves to rest of the board. The other board members introduced themselves as well. II. Consideration of agenda — Staff asked to add extra time to the committee reports for Ann Wilmsen to give a more detailed report on the CVB. Consideration of Minutes of January 22 & 23, 2003 Motion to accept minutes — Jennifer Sterling Beccard Second — Jack Steele Passed unanimously 417 West Magnolia • Fort Collins, CO 80521-2646 • (970) 221-6735 ^ F-X (970) 484-;7':3. DISCUSSION ITEMS III. Review of Fort Fund Process Umbrella organizations — The board discussed the topic umbrella organizations (e.g. organizations that have national chapters). The board debated whether Fort Fund should support organizations that are making substantial funds and clearly have enough money to put on the event. The board talked about the fact that some cases, the money raised by Tier 3 events goes to the organization's national chapter. It was stated that the funds that the Board grants to the event are specifically for the event and are separate from the money that is raised. If the event happens to raise a large sum of money, that is sign of a successful event and the board always has the option to grant less money the following year based on need. Clarification was made that Fort Fund funds events, not organizations. The board discussed the importance of Fort Fund supporting a variety of events, even those that are fundraisers, and having the Fort Fund logo be prominent during Fort Collins events. The board also questioned whether events could be weaned from Fort Fund grant money. Fort Fund did this once, but it was stated that the arts always need money and this type of restriction forces organizations to create events merely to fit the Fort Fund guidelines. Staff will put this item on next month's agenda and the board will continue the discussion. Applications cover page update — The staff distributed current copies of the Fort Fund application cover page and asked the board to suggest changes for improvement. The board asked that event profits from the previous year's event(s) be listed on the form. They also suggested adding the profit/loss of the last "like" event. Lastly, the board suggested adding the attendance number of the last "like" event. Staff will present a revised copy at the March meeting. IV. Colorado Committee For The Arts Business Award Nomination Process The Board returned to the discussion about nominating Gary and Carol Ann Hixon for the award. The Board decided to go forth with the nomination. David Siever agreed to get a copy of the Channel 27 Showcase Fort Collins program that highlighted the Hixons. Libby Colbert will confirm that this year's application will follow the same format as last year's. Ann Wilmsen and Jennifer Sterling Beccard will start gathering pertinent information for the application. Staff will put this item on the agenda for future months. V. City Budget Preparation Staff distributed copies of a memo from John Fishbach requesting Board input regarding priorities for the 2004/2005 budget. Staff mentioned that one current dilemma that the Museum faces is the absence of a curator of education. The Board decided to draft a response letter to the City Manager. Staff will put this item on future agendas until the application deadline. VI. Review of Fort Fund Events - Empty Bowls (Food Bank for Larimer County) — Jon Wilkinson reported a successful event. 30 local restaurants were represented. Local high school students provided entertainment. The banner was hung. $30,000 was raised in ticket sales/donations. $2200 was raised in the silent auction. VB. Committee Reports - CVB- Ann Wilmsen — Clark Mapes presented a strategic plan for Fort Collins (developed by consultants from Denver) which indicated that one of the weaknesses of Downtown Fort Collins is the absence of performing arts center. There is interest in the CVB board to revive the idea of lobbying for a new performing arts center. Mr. Mapes also reported that the location designated for the new performing arts center is a "perfect' location according to the consultants. The Board agreed that when the timing is right, the initiative to support a new performing arts center needs to be a community -driven initiative. Art in Public Places — Ann Wilmsen — No report Museum — Ayleen Burns — The Museum is doing great things with minimal staff and money. The lower level construction continues. The MAP III assessment final report is complete. Jill Stilwell will report on this topic at the next meeting. VBI. Election of officers — Loren Hooper nominated Ayleen Burns for Chairperson. Jon seconded the motion. Unanimously approved Ayleen Burns nominated Ann Wilmsen for Vice Chairperson Jack Steele seconded the motion Unanimously approved Committees — Museum — Jack Steele (Ayleen Burns — alternate) CVB — Marilyn Barnes ( Ann Wilmsen — alternate) APP - Jon Wilkinson (Jennifer Sterling Beccard — alternate) IX. Other Business — Staff presented a letter from Jeri Nichols Park of Whitebird Productions, Inc. indicating that she had to cancel the Music Fest due to lack of funds, difficulties securing a location for the event, and resigning of two board members. Loren Hooper moved for Whitebird Productions to return the Fort Fund grant money immediately. Marilyn Barnes seconded the motion Unanimously approved. The March Board meeting will be held at the Fort Collins Museum. X. Adjournment (1:40 p.m.) Respectfully submitted, Libby Colbert Public Relations Coordinator