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HomeMy WebLinkAbout01/04/2024 - Affordable Housing Board - Agenda - Regular Meeting AFFORDABLE HOUSING BOARD (AHB) REGULAR MEETING Contact Person: Sue Beck-Ferkiss, Social Policy & Housing Programs Manager – 970-221-6753 Thursday, January 4, 2024 4:00 p.m.-6:00 p.m. 222 Laporte Ave Community Room and Online via Zoom 8/6 /20 20 –Agenda Page 1 Participation for this remote Affordable Housing Board meeting will be available online or by phone or in person. Public Participation (Online): Individuals who wish to address the Affordable Housing Board via remote public participation can do so through Zoom at https://fcgov.zoom.us/j/94470720873?pwd=WDNpcGZEcmxKQi9mVkxZTXl1TlFidz09 Meeting ID: 944 7072 0873 Passcode: 0n5EhY*H Individuals participating in the Zoom session should also watch the meeting through that site. The meeting will be available to join beginning at 3:50pm, January 4, 2024. Participants should try to sign in prior to 4:00pm, meeting start time, if possible. For public comments, the Chair will ask participants to click the “Raise Hand” button to indicate you would like to speak at that time. Staff will moderate the Zoom session to ensure all participants have an opportunity to address the Board or Commission. In order to participate: Use a laptop, computer, or internet-enabled smartphone. (Using earphones with a microphone will greatly improve your audio). You need to have access to the internet. Keep yourself on muted status. Public Participation (Phone): If you do not have access to the internet, call the Board or Commission Staff Liaison at 970-221-6753. Please indicate that you want to participate in the Board or Commission public participation by phone and give your name and phone number. If you get a voicemail message, please leave the same information. Once you have given this information (in person or by message), a staff person will provide you with the phone number that will allow you access to the Zoom meeting. As listed above, the meeting will be available beginning at 3:50pm. Please call in to the meeting prior to 4:00pm, if possible. For public comments, the Chair will ask participants to click the “Raise Hand” button to indicate you would like to speak at that time – phone participants will need to hit *9 to do this. Staff will be moderating the Zoom session to ensure all participants have an opportunity to address the Committee. Once you join the meeting: keep yourself on muted status. AFFORDABLE HOUSING BOARD REGULAR MEETING Agenda Page 2 CALL TO ORDER 1. ROLL CALL 2. AGENDA REVIEW 3. CITIZEN PARTICIPATION 4. APPROVAL OF MINUTES December meeting 5. NEW BUSINESS a. Annual Report (due 1/31/24) – Sue (15 minutes) b. Private Activity Bonds – Sue (30 Minutes) ▪ Board Action: FYI and Discussion c. Retreat Planning for January – John and Sue (30 minutes) ▪ Board Action: Discussion and Scheduling d. Board member ideas: Time to share innovative ideas, hot topics, or new research (10 minutes) ▪ Board Action: Discussion 6. BOARD MEMBER REPORTS a. Meeting Logistics – Hybrid meetings b. Liaison Reports (10 minutes) 7. OTHER BUSINESS a. City Council 6-month planning calendar review (5 minutes) Documents to Share: If residents wish to share a document or presentation, the Staff Liaison needs to receive those materials via email by 24 hours before the meeting. Individuals uncomfortable or unable to access the Zoom platform or unable to participate by phone are encouraged to participate by emailing general public comments you may have to Enter Staff Liaison Email . The Staff Liaison will ensure the Board or Commission receives your comments. If you have specific comments on any of the discussion items scheduled, please make that clear in the subject line of the email and send 24 hours prior to the meeting. AFFORDABLE HOUSING BOARD REGULAR MEETING Agenda Page 3 b. Council Comments – Who, what? (5 minutes) c. Review 2024 Work Plan (5 minutes) d. Update on Affordable Housing Projects (5 minutes) e. Future AHB Meetings Agenda (5 minutes) 8. ADJOURNMENT SAVE THE DATES! January 16 City Council Consideration of the Repeal of the Land Use Code Amendments March 26 Council 1st Work Session on Residential Occupancy Did you know that the City has a Housing Newsletter? It is a great place to send people looking to learn more about what is going on in Fort Collins around Housing. Sign up for it at: fcgov.com/housing. Social Sustainability 222 Laporte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6753 MEMORANDUM TO: Members of the Affordable Housing Board FM: Sue Beck-Ferkiss, Social Policy and Housing Programs Manager RE: Hybrid Board Meeting The next Affordable Housing Board meeting will be held: Thursday, January 4, 2024 In person at 222 Laporte Avenue or Online via Zoom at 4:00 – 6:00 P.M. BOARD MEMBERS: If you cannot attend the meeting, please contact Sue Beck - Ferkiss either by email (sbeckferkiss@fcgov.com) or by phone (221-6753). BUSINESS 1. Approval of Minutes: Copies of the draft minutes of the December Regular meeting are attached for the Board’s approval. Approval of minutes requires a formal motion and vote by the Board. 2. Remote meetings: Remaining 2023 meetings will be hybrid. 3. Code of Conduct: Please read both the Code of Conduct and the Anti- Discrimination Anti-Harassment Policy and return a signed copy to Sue or Tamra. PRESENTATION/DISCUSSION: 1. AFFORDABLE HOUSING BOARD ANNUAL REPORT, JOHN (15 MINUTES) John will review the draft Annual Report and seek edits, corrections, and additions. He will also remind everyone to review the Anti-Discrimination Anti-Harassment Policy and to review and return a signed copy of the Code of Conduct. ▪ Board Action: FYI and Discussion (approval not required) 2. PRIVATE ACTIVITY BONDS, SUE BECK-FERKISS (30 MINUTES) Sue will provide an overview of what Private Activity Bonds are and how they are used in Fort Collins. ▪ Board Action: FYI and Discussion 3. RETREAT PLANNING FOR JANUARY, JOHN AND SUE (30 MINUTES) 2 The Boad retreat is scheduled for January 12 from 11:00 am -3:00 pm. We have invited staff members from the City Attorney’s Office and the Communications and Public Information Office (CPIO) to join us for part of the retreat. The theme for the retreat is public outreach and education. Bring ideas and questions. What do we want to accomplish in this space in 2024? ▪ Board Action: Discussion 4. BOARD MEMBER IDEAS – AS TIME ALLOWS BOARD BUSINESS: • Meeting Logistics – Board Discussion, as needed. • Member terms update – o Each board member’s term has been decided by City Council when they appointed you. They are of different lengths to stagger board membership. Still, all board members can serve up to 8 years upon application and reappointment by City Council. o All terms expire in June. Here are the current term expiration dates: ▪ Stefanie June 30, 2027 ▪ Jennifer June 30, 2024 ▪ Kristin June 30, 2024 (Ex Officio 1/1/2024 or thereafter) ▪ Sheila June 30, 2025 ▪ John June 30, 2025 ▪ Bob June 30, 2026 ▪ Ed June 30, 2024 • Contact with Council Liaison – o CM Gutowsky would like to be invited to specific meetings and will attend if available. • Project Certification – o n/a • Ideas for future meetings: Housing Agency panel of providers – one for rental housing and one for home ownership; Land Bank deep dive (Sue); Incentives deep dive (Meaghan); Data Gaps Analysis – What do we have and what do we want; Water Issues in Colorado (Mayor Arndt); Eviction and Foreclosure Prevention (Kelly Evans); Murphy Center update and plans for the future (Homeward Alliance); Grant Opportunities; The Affordable City book; Displacement Mitigation Mapping Project; How to Support Mobile Home Park conversions; How to keep locals in housing; and Volunteer needs for housing providers. 3 ATTACHMENTS 1. Draft Minutes of the December meeting 2. FYI - City Council 6 Month Planning Calendar 3. 2023 Code of Conduct 4. 2023 Anti-Discrimination Anti-Harassment Policy 5. Draft 2023 Annual Report Did you know that the City has a Housing Newsletter? It is a great place to send people looking to learn more about what is going on in Fort Collins around Housing. Sign up for it at: fcgov.com/housing. AFFORDABLE HOUSING BOARD REGULAR MEETING 1 2 /7 /2023 – M I N U TE S Page 1 December 7, 2023, 4:00-6:00pm Platte River Conference Room, 222 Laporte Ave CALL TO ORDER At 4:01 PM the meeting was called to order by John Singleton. 1. ROLL CALL • Board Members Present: John Singleton, Ed Hermsen (joined in progress), Jennifer Bray, Kristin Fritz, Stefanie Berganini • Board Members Excused: Bob Pawlikowski, Sheila Seaver-Davis • Staff Members Present: • Sue Beck-Ferkiss, Staff Liaison – City of Fort Collins • Meaghan Overton, Social Sustainability – City of Fort Collins • Guests Present: • Eileen Burwell • Caesar Garduno • Marilyn Heller • Brad Rhoda • Kevin Stearns 2. AGENDA REVIEW – No changes. 3. CITIZEN PARTICIPATION Marilyn Heller from the League of Women’s Voters shared information about a new Habitat for Humanity project in Weld County called Hope Springs. Part of the project will involve 3D-printed homes. Eileen Burwell introduced herself, sharing that she recently moved to Fort Collins from California. She is very interested in affordable housing and participated in Habitat for Humanity builds in California. 4. APPROVAL OF MINUTES Jennifer Bray motioned to approve the November 2 Regular Meeting Minutes. Stefanie Berganini seconded. Approved 3-0. Kristin Fritz abstained due to absence at the November meeting. 5. NEW BUSINESS A. Land Use Code Update – Meaghan Overton, Social Sustainability • Meaghan Overton shared that there was a petition effort by a group of citizens seeking AFFORDABLE HOUSING BOARD REGULAR MEETING 1 2 /7 /2023 – M I N U TE S Page 2 to repeal the adopted Land Use Code. On Tuesday, December 5, the City Clerk’s Office confirmed that the petition received enough validated signatures. Since then, there has been one protest of that determination of sufficiency. Following the protest, a public hearing must be conducted under oath where a hearing officer has 10 days to render a determination of sufficiency. DISCUSSION • How can we participate in this process? As individuals, you are welcome to participate however you would like. However, problems can arise if you say that you are on the Affordable Housing Board or are speaking for the Board. If you choose to speak at the hearing, you may want to state that you are on the Affordable Housing Board but are not speaking for the Board. Additionally, you can contact the City Clerk’s Office to get more information about the hearing process and how to participate. • What happens next if the referendum is deemed sufficient? A referendum can force Council action, but it can’t determine what that action is. There are two main things Council can do – they can repeal the adopted code, or they can refer the action of adopting the code to the voters during a regular election or a special election designated for that purpose. If Council chooses to repeal the code, they could take additional future action if they wanted to reconsider the code, amend something in the code, or adopt a new code. • The Board discussed increases in insurance rates and the potential impact this will have on affordability across the housing spectrum. Since this issue is beyond the scope of local government, the Board discussed potentially advocating that City Council get involved in this conversation at the state-level. B. Outreach Fort Collins – Brad Rhoda, Director, Outreach Fort Collins • Brad Rhoda introduced himself as the director of Outreach Fort Collins (OFC) and explained that OFC primarily works to de-escalate disruptive behaviors that arise out of the homeless community. OFC aims to connect people experiencing homelessness with resources and supportive services, and act as an intermediary so that police do not have to be called unless necessary. Another aspect of OFC’s work is responding to calls from local business owners since they are not trained in how to de-escalate disruptive behaviors that may impact their business operations. • Brad shared that OFC had 28 clients obtain housing in 2023 and made over 1,200 contacts, which is important since those connections are key to getting people connected to resources. In September 2022, OFC expanded their service to midtown Fort Collins. Brad explained that OFC wanted to go where need was the greatest – so they reached out to their partners to determine hotspots and decided to focus their AFFORDABLE HOUSING BOARD REGULAR MEETING 1 2 /7 /2023 – M I N U TE S Page 3 services on the retail corridor of College Avenue, including Foothills Mall. OFC’s services are not yet available citywide because this would require much more funding. DISCUSSION • Has OFC had any conversations about expanding hours? Yes, but we must consider if it’s the right time and if we have the funding in place to do it responsibly to prevent burnout in existing staff. • You mentioned OFC works with businesses. Can individuals contact OFC? Yes. We’re a free service in the city and anyone can contact us. You can even call when we’re not open and leave a message and we will address the concern when we’re able. We always follow up with people who leave us messages and let them know we appreciate them calling us because it takes all of us. OFC can’t have eyes on the entire city. • Have you seen an increase in the willingness of people to be entered into the Homelessness Management Information System (HMIS)? Yes, even in my two years at OFC I’ve seen an increase. I think there was hesitation and resistance at first because organizations just wanted to help people and didn’t want to deal with the system. However, this database is very applicable and can be extremely helpful, not just to those experiencing homelessness, but also to organizations since it is a key requirement for a lot of funding. • As obtaining housing becomes more difficult for everyone, have you encountered more people who are service-averse because they think there might not be anywhere for them to get housed, even if they follow all the steps to get housing? We have seen some of that. One thing OFC wants to be intentional about in 2024 is collaborating with Loveland and Weld County so we can communicate more freely and be able to offer services that the other may not have. So, my point is, if we’re full in Fort Collins, there may be options in Loveland or Greeley, and it’s easier to coordinate because we’ve been in communication with them. C. Retreat Planning for January • Sue Beck-Ferkiss informed the Board that the tentative date for the Affordable Housing Board retreat is January 12, 2024. The focus of the retreat will be on the educational function of the Board, in addition to discussion and planning for 2024. Sue will also be inviting representatives from both the City Attorney’s Office and the Communications and Public Involvement Office (CPIO) to speak to the Board and answer any questions they may have. AFFORDABLE HOUSING BOARD REGULAR MEETING 1 2 /7 /2023 – M I N U TE S Page 4 D. Board Member Ideas • None. 6. BOARD MEMBER REPORTS a. Meeting Logistics • The Board will continue to have hybrid meetings for the remainder of 2023. b. Liaison Reports • Sue Beck-Ferkiss announced that City Council approved the Affordable Housing Board’s request for an Ex-Officio member from Housing Catalyst. Kristin Fritz has indicated that she will likely fill this seat. 7. OTHER BUSINESS None. 8. ADJOURNMENT Meeting adjourned at 6:00 PM. THIS DOCUMENT INCLUDES ALL ITEMS PLANNED FOR COUNCIL MEETINGS AND WORK SESSIONS. Date Service Area Type Agenda Item Strategic Outcome - 2024 - January 2, 2024 Council Meeting City Manager's Office High Performing Government 7.1 Provide world-class municipal services, while recognizing the importance of multi-sector relationships and partnerships at all levels. Proclamation National Catholic Schools Week (January 28-February 3, 2024) Proclamation National Skating Month (January 2024) City Clerk's Office Motion Approval of Minutes City Clerk's Office Ordinance-2nd Reading Repeal of Land Use Code PDT Services Ordinance-1st Reading Appropriating Prior Year Reserves in the Transportation Capital Expansion Fee Fund for Eligible Reimbursement to the Waterfield Fourth Filing Developer for the Construction of Suniga Road, Vine Drive, and Merganser Street Improvements as Part of the Waterfield Fourth Filing Phases 1 through 4; and the Dedication of Suniga Road Right-of-Way Transportation & Mobility 6.2 Support an efficient, reliable transportation system for all modes of travel, enhance high-priority intersection operations, and reduce Vehicle Miles Traveled (VMT). IES-HR Ordinance-1st Reading Amending Section 2-596 of the Code of the City of Fort Collins and Setting the Salary of the City Manager High Performing Government 7.4 Foster a sense of purpose, belonging and well-being in how we innovatively attract, develop and retain diverse talent to serve our community. Utility Services Ordinance-1st Reading Code Amendment Regarding Building Permit Requirement for Toilet Installation Environmental Health 4.4 Provide a resilient, reliable, and high-quality water supply. Utility Services Ordinance-1st Reading Redeploy Light and Power Budget Offer 1.7 - Grid Flexibility Communication Protocol, to Optimize Utility-related Outcomes Environmental Health 4.1 Intensify efforts to meet 2030 climate, energy and 100% renewable electricity goals that are centered in equity and improve community resilience. Municipal Court Ordinance-1st Reading Clarifying Authority of Referee to Hear Certain Code Violations Ordinance-1st Reading Authorizing Conveyance of a Permanent Non-exclusive Utility Easement on Property Jointly Owned by the City of Loveland at the Northern Colorado Regional Airport for the New Airport Terminal Facility Police Services Resolution Supporting Grant Application for Co-responder/Community-based Alternative Response Support Funding for Fort Collins Police Services Safe Community 5.7 Reduce incidents of, and impacts from, disruptive and unwanted behaviors through working closely with the community’s human service providers to offer creative approaches that balance compassion and consequences. Utility Services Resolution IGA with County Workforce Development Department for Water and Energy Conservation Employment and Training Services Environmental Health 4.1 Intensify efforts to meet 2030 climate, energy and 100% renewable electricity goals that are centered in equity and improve community resilience. Utility Services Resolution IGA with City of Greeley, Northern Water Conservancy District, Soldier Canyon Water Treatment Authority and City of Thornton to Develop a Regional Cost-share Collaborative Source Water Protection Plan Environmental Health 4.4 Provide a resilient, reliable, and high-quality water supply. City Manager's Office Resolution Appointing Members to the Housing Catalyst High Performing Government 7.1 Provide world-class municipal services, while recognizing the importance of multi-sector relationships and partnerships at all levels. City Manager's Office High Performing Government 7.1 Provide world-class municipal services, while recognizing the importance of multi-sector relationships and partnerships at all levels. CITY COUNCIL AGENDA PLANNING - PUBLIC 6 MONTH CALENDAR Agenda items containing action on current Council priorities as adopted by Resolution 2021-077 are shaded light orange NOTE: This document is posted every Monday and Thursday. Changes made between postings will not be reflected until the next posting. Swearing in of Recently-elected Officials and Appointing Mayor Pro Tem (Reception to Follow) January 16, 2024 Council Meeting January 23, 2024 Work Session Special Meeting - Council Organizational Meeting CANCELLED 2024 Initiatives to Share Ahead of Council Retreat January 9, 2024 Special Meeting 12/28/2023 6-Month Planning Page 1 THIS DOCUMENT INCLUDES ALL ITEMS PLANNED FOR COUNCIL MEETINGS AND WORK SESSIONS. Date Service Area Type Agenda Item Strategic Outcome January 26/27, 2024 Other Council Retreat and Priorities Setting - Session #1 High Performing Government 7.1 Provide world-class municipal services, while recognizing the importance of multi-sector relationships and partnerships at all levels. Proclamation City Clerk's Office Motion Approval of Minutes Ordinance-2nd Reading Financial Services Ordinance-1st Reading Amending City Code to Increase for Inflation the Following Fees: Capital Expansion Fee; Transportation Expansion Fee; Electric Capacity Fee; Water Plant Investment Fee; Wastewater Plant Investment Fee; and Stormwater Plant Investment Fee Internal & Employee Services Ordinance-1st Reading 2024 City Classified Employee Pay Plan as Provided in the Collective Bargaining Agreement with the Fraternal Order of Police PDT Services Resolution Approving an Intergovernmental Agreement with Colorado Department of Transportation to Reimburse Grant Funding for Construction of the Power Trail and Harmony Underpass Project Transportation & Mobility 6.1 Improve safety for all modes and users of the transportation system to ultimately achieve a system with no fatalities or serious injuries. PDT Services Appeal Polestar Development Appeal Broadband Staff/ Community Report Staff Report: Connexion Update Economic Health 3.6 Deliver exceptional broadband services while finding innovative ways to leverage the network in the city and in the region. City Manager's Office High Performing Government 7.7 Address current and long-term projected gap between available revenue and resources, and what is required to meet service levels set by adopted plans. City Manager's Office High Performing Government 7.1 Provide world-class municipal services, while recognizing the importance of multi-sector relationships and partnerships at all levels. Utility Services Environmental Health 4.4 Provide a resilient, reliable, and high-quality water supply. Proclamation Black History Month (February 2024) City Clerk's Office Motion Approval of Minutes Ordinance-2nd Reading Community Services Ordinance-1st Reading Approving a Permanent Stormwater Outfall Easement with Willox Development Partners on Magpie Meander Natural Area and Soft Gold Park Environmental Health 4.4 Provide a resilient, reliable, and high-quality water supply. Community Services Resolution Fort Fund Grant Disbursements - Special Event Grant, January Deadline Culture & Recreation 2.1 Provide diverse, inclusive and accessible recreation and cultural programs that drive attendance and cost recovery. Resolution February 26, 2024 City Manager's Office Community Capital Improvement Tax and Street Maintenance 1/4-cent Renewals - Discussion #1 Council Priorities Setting - Session #2 Utilities Water Efficiency Plan (WEP) Update State of the City Address February 20, 2024 Council Meeting February 6, 2024 Council Meeting February 13, 2024 Work Session 12/28/2023 6-Month Planning Page 2 THIS DOCUMENT INCLUDES ALL ITEMS PLANNED FOR COUNCIL MEETINGS AND WORK SESSIONS. Date Service Area Type Agenda Item Strategic Outcome City Manager's Office High Performing Government 7.2 Maintain the public trust through a high performing Council, organizational transparency, legal and ethical behavior, and regulatory compliance. Proclamation City Clerk's Office Motion Approval of Minutes Ordinance-2nd Reading Ordinance-1st Reading Resolution Sustainability Services Other Public Hearing and Letters of Interest for Metropolitan Districts; Consideration of the Letter of Interest for the Strauss Lakes Metropolitan Districts Economic Health 3.4 Utilize tools and partnerships to leverage infill and redevelopment opportunities to achieve development consistent with City Plan and supporting the City’s broader strategic objectives. Proclamation City Clerk's Office Motion Approval of Minutes Ordinance-2nd Reading Financial Services Ordinance-1st Reading 2024 Reappropriation Ordinance Utility Services Ordinance-1st Reading Xeriscape and Soil Landscape Standards in Municipal and Land Use Codes Environmental Health 4.4 Provide a resilient, reliable, and high-quality water supply. City Manager's Office Resolution Adoption of City Strategic Plan High Performing Government 7.2 Maintain the public trust through a high performing Council, organizational transparency, legal and ethical behavior, and regulatory compliance. Staff/ Community Report City Manager's Office Neighborhood Livability & Social Health 1.1 Increase housing supply and choice and address inequities in housing to ensure that everyone has healthy, stable housing they can afford. Community Services Neighborhood Livability & Social Health 1.9 Plan for, preserve, plant and maintain a safe, healthy and resilient urban forest. Community Services Neighborhood Livability & Social Health 1.9 Plan for, preserve, plant and maintain a safe, healthy and resilient urban forest. Proclamation Motion Approval of Minutes Ordinance-2nd Reading City Strategic Plan Review Discussion March 5, 2024 Council Meeting February 27, 2024 Work Session March 26, 2024 Work Session Residential Occupancy - Discussion #1 Tree Mitigation - Landscape Standard Updates Urban Forest Strategic Plan Findings and Proposed Direction March 12, 2024 Work Session NLC Conference (Not a work session.) March 19, 2024 Council Meeting April 2, 2024 Council Meeting 12/28/2023 6-Month Planning Page 3 THIS DOCUMENT INCLUDES ALL ITEMS PLANNED FOR COUNCIL MEETINGS AND WORK SESSIONS. Date Service Area Type Agenda Item Strategic Outcome Ordinance-1st Reading Resolution Staff/ Community Report Utility Services Safe Community 5.5 Provide and maintain reliable utility services and infrastructure that directly preserve and improve public health and community safety. Utility Services Financial Services High Performing Government 7.7 Address current and long-term projected gap between available revenue and resources, and what is required to meet service levels set by adopted plans. Proclamation Motion Approval of Minutes Ordinance-2nd Reading Ordinance-1st Reading Community Services Resolution Fort Fund Grant Disbursements - Program Support Grant, March Deadline Culture & Recreation 2.1 Provide diverse, inclusive and accessible recreation and cultural programs that drive attendance and cost recovery. Staff/ Community Report City Manager's Office High Performing Government 7.7 Address current and long-term projected gap between available revenue and resources, and what is required to meet service levels set by adopted plans. Utility Services Environmental Health 4.1 Intensify efforts to meet 2030 climate, energy and 100% renewable electricity goals that are centered in equity and improve community resilience. Proclamation Motion Approval of Minutes Ordinance-2nd Reading Financial Services Ordinance-1st Reading 2024 Appropriation of the Newly Voter-approved 2050 Tax for Parks & Recreation, Transit and Climate High Performing Government 7.7 Address current and long-term projected gap between available revenue and resources, and what is required to meet service levels set by adopted plans. Resolution Staff/ Community Report Water Supply Requirements Review Discussion of the 2024 Appropriation of the Newly Voter-approved 2050 Tax for Parks & Recreation, Transit and Climate April 9, 2024 Work Session Impact Fees Discussion April 16, 2024 Council Meeting Poudre Fire Authority IGA Building Performance Standards (BPS) Policy Development - Discussion #1 April 23, 2024 Work Session Community Capital Improvement Tax and Street Maintenance 1/4-cent Renewals - Discussion #2 May 7, 2024 Council Meeting May 14, 2024 Work Session 12/28/2023 6-Month Planning Page 4 THIS DOCUMENT INCLUDES ALL ITEMS PLANNED FOR COUNCIL MEETINGS AND WORK SESSIONS. Date Service Area Type Agenda Item Strategic Outcome PDT-CDNS Neighborhood Livability & Social Health 1.1 Increase housing supply and choice and address inequities in housing to ensure that everyone has healthy, stable housing they can afford. Proclamation Motion Approval of Minutes Ordinance-2nd Reading Ordinance-1st Reading Resolution Staff/ Community Report Utility Services Proclamation Motion Approval of Minutes Proclamation Motion Approval of Minutes Community Services Ordinance-1st Reading Residential Occupancy Ordinance Neighborhood Livability & Social Health 1.1 Increase housing supply and choice and address inequities in housing to ensure that everyone has healthy, stable housing they can afford. June 18, 2024 Council Meeting June 25, 2024 Work Session June 4, 2024 Council Meeting June 11, 2024 Work Session Residential Occupancy - Discussion #2 May 21, 2024 Council Meeting Building Performance Standards (BPS) Policy Development - Discussion #2 May 28, 2024 Work Session 12/28/2023 6-Month Planning Page 5 Date Agenda Item Strategic Outcome No date Amending City Code with Standards for Water-Wise Landscape, Irrigation Designs, and Practices Environmental Health 4.4 Provide a resilient, reliable, and high- quality water supply. Q1 2024 Landscape Standard Updates - Tree Policies Neighborhood Livability & Social Health 1.9 Plan for, preserve, plant and maintain a safe, healthy and resilient urban forest. No date Capital Expansion Fees Economic Health 3.1 Collaborate with local and regional partners to achieve economic resilience in Northern Colorado. No date Conveyance of Two Permanent One Temporary Easement on City Property - Drainage Improvements and Public Sanitary Sewer Improvements (Buckingham Park-PS-Poudre River) Q1 of 2024 Land Swap for City 24-hour Shelter Q1 of 2024 Resolution Providing Notice to Xcel Energy to Increase the Franchise Fee for Natural Gas Delivery to 3 Percent May 2024 National Water Safety Month Proclamation July 2024 National Parks and Recreation Month Proclamation 09/03/2024 Resolution Setting 2025-2026 Budget Public Hearings High Performing Government 7.1 Provide world-class municipal services, while recognizing the importance of multi-sector relationships and partnerships at all levels. 09/17/2024 Recommended Budget Public Hearing #1 High Performing Government 7.1 Provide world-class municipal services, while recognizing the importance of multi-sector relationships and partnerships at all levels. 09/17/2024 2024 Annual Adjustment Ordinance for Fiscal Year 2025 High Performing Government 7.1 Provide world-class municipal services, while recognizing the importance of multi-sector relationships and partnerships at all levels. 09/17/2024 Recommended Budget Public Hearing #2 High Performing Government 7.1 Provide world-class municipal services, while recognizing the importance of multi-sector relationships and partnerships at all levels. 09/17/2024 Annual Appropriation Ordinance 3. 2025 Northern Colorado Regional Airport Appropriation High Performing Government 7.1 Provide world-class municipal services, while recognizing the importance of multi-sector relationships and partnerships at all levels. 09/17/2024 2025 DDA Annual Appropriation High Performing Government 7.1 Provide world-class municipal services, while recognizing the importance of multi-sector relationships and partnerships at all levels. 09/17/2024 GID No. 1 - Annual Appropriation High Performing Government 7.1 Provide world-class municipal services, while recognizing the importance of multi-sector relationships and partnerships at all levels. 09/17/2024 GID No. 15 - Skyview South Annual Appropriation High Performing Government 7.1 Provide world-class municipal services, while recognizing the importance of multi-sector relationships and partnerships at all levels. Date Item Strategic Outcome No date Airport Governance Transportation & Mobility 6.4 Support and invest in regional transportation connections. No date Oil and Gas Operational Standards No date Advancing Transit Initiatives Update Transportation & Mobility 6.3 Invest in equitable access to, and expansion of, all sustainable modes of travel with emphasis on growing transit ridership. 6/25/2024 2025-26 Recommended Budget Preview High Performing Government 7.1 Provide world-class municipal services, while recognizing the importance of multi-sector relationships and partnerships at all levels. 9/10/2024 Work Session #1 - 2025-26 Recommended Budget High Performing Government 7.1 Provide world-class municipal services, while recognizing the importance of multi-sector relationships and partnerships at all levels. 9/24/2024 Work Session #2 - 2025-26 Recommended Budget High Performing Government 7.1 Provide world-class municipal services, while recognizing the importance of multi-sector relationships and partnerships at all levels. 10/8/2024 Work Session #3 - 2025-26 Recommended Budget High Performing Government 7.1 Provide world-class municipal services, while recognizing the importance of multi-sector relationships and partnerships at all levels. No date Share the Strategic Trails Plan (STP) Scope of Work and Community Engagement Process. Seek feedback and direction from Council. Culture & Recreation 2.2 Address infrastructure and amenity replacement and maintenance needs of trails, parks, cultural and recreation facilities while continuing the planned buildout of the parks and paved trail systems. REGULAR MEETING ITEMS UNSCHEDULED/UPCOMING ITEMS WORK SESSION ITEMS 1 City Council 300 Laporte Avenue P.O. Box 580 Fort Collins, CO 80522 Code of Conduct Purpose: Fort Collins aspires to be a city that addresses the needs of all members of our community and strives to ensure that everyone has the opportunity to thrive. As a community, we commit to building a healthy, equitable, and resilient city – for our families, for our neighbors, and for future generations. The high quality of life we enjoy requires a city that is safe and where all individuals are treated with dignity and respect. The Mayor and City Council are committed to providing an environment that exemplifies the highest standards of behavior and is known for its honesty, inclusivity and transparency. Our elected officials and those they appoint believe that how they treat others is a direct reflection of our collective character. Application: This policy applies to board and commission members appointed by the City Council. The Council also adopts this policy to establish standards for Councilmember interactions with board and commission members, staff, and amongst Councilmembers. The term “Appointees” refers to appointed board and commission members. The term “Members” refers to both appointees and City Council. The City Council appoints individuals who: • Comply with both the letter and the spirit of the laws and policies affecting operations of boards and commissions. • Are independent, impartial, and fair in their judgment and actions. • Participate in assigned duties and functions for the public good. • Conduct public deliberations and processes openly, unless legally confidential, in an atmosphere of respect and civility toward each other, City staff, and members of the public. • Learn and understand the legal and ethical requirements that apply to public officials and processes. Therefore, members commit to the following: 1. To uphold the standards of integrity and honesty with the intention of using true and accurate evidence and/or statements in the decision-making process, and making decisions based on the best interest of the city and its residents. 2 2. To conduct business of their board or commission that is within the scope of the specific board or commission functions as described in the Fort Collins Municipal Code. 3. To perform Council liaison assignments and duties as described in the Fort Collins Municipal Code. 4. Familiarize themselves with, adhere to, and comply with established policies and laws, as applicable: • The City of Fort Collins Boards and Commissions Manual • Colorado’s Sunshine Laws regarding open meetings and public records – as outlined in the Council Resource Guide • The City of Fort Collins Charter and Municipal Code; specifically, the ethical rules of conduct and the open meetings, remote meetings, notice and minutes of meetings, board or commission action and attendance requirements (see Fort Collins Municipal Code §§2-71 through 2-79) • The City Council-adopted Anti-Discrimination and Anti-Harassment Policy, which prohibits harassment, discrimination and retaliation based on a person’s protected characteristics. 5. Avoid all ex parte communications (communications with anyone about a pending issue including communication with City staff) about quasi-judicial matters. 6. To be aware of the open records requirement that applies to written notes, calendars, voicemail messages, and e-mail. All written or recorded materials including notes, voicemail, text messages, and e-mail that discuss or touch on public business or the functions of the board or communication will likely be subject to disclosure to a requesting party. 7. Appointees are encouraged to meet with their Staff or City Council liaison to discuss any concerns regarding work that may be outside the scope of designated functions, conflicts of interest, appearance of impropriety, ex parte communications, or gifts. Appointees must make disclosures to the City Clerk’s Office as appropriate under the circumstances. 8. Make decisions based on the merits of the issue, while treating all persons and decisions in a respectful and equitable manner and committing to conducting business in a way that exemplifies transparency and open communication. 9. Respect the legitimacy and authority of decisions that have been finalized –regardless of personal position on the matter. 10. (For Appointees) Strive to represent the official policies and positions of their board or commission when serving in the member role. When presenting their personal opinions or positions in a public meeting, such as a City Council meeting, Appointees shall explicitly state that they are not representing their board or commission or the City. 3 11. (For Appointees) Avoid actively participating in matters that interfere with a quasi- judicial commission member’s ability to remain impartial in making decisions. 12. Continue respectful behavior among Members and City staff when communicating in private. The same level of respect and consideration of differing points of view should be maintained in private conversations. 13. To use public resources (e.g., staff time, equipment, supplies, or facilities) appropriately and in a manner that fosters stewardship of the taxpayer and ratepayer dollar. 14. Attend meetings of your board or commission. Because contemplation, deliberation, and decision-making require collaboration and participation, Appointees are expected to attend their meetings. Appointees must comply with attendance requirements described in Fort Collins Municipal Code § 2-79. Appointees commit to attend any required trainings and even suggested trainings that enhance a member’s ability to serve. 15. To respect fellow Members, staff, and the public by treating all with patience, courtesy, and civility at all times during the performance of official duties, regardless of differences of opinion. 16. Avoid making personal, profane, vulgar, slanderous, humiliating, intimidating, or harassing remarks that disturb, disrupt, or impede the conduct of the meeting or the completion of the meeting agenda. Similarly, abusive language, intimidation, threats of violence or harm, or racial or ethnic slurs directed at any person or group of persons are prohibited. Members are expected to know that problematic behavior can cause the targets of behavior to feel threatened, humiliated, or intimidated and such conduct is detrimental to the proper functioning of a public body. Members are expected to avoid publicly ridiculing or insulting fellow Members, members of the public, and City staff. 17. Act in furtherance of the principle that healthy discourse occurs when individuals of all backgrounds and personalities are allowed to respectfully speak candidly about matters of interest, ask difficult questions, challenge ideas and propositions, and work together toward optimal solutions in a respectful manner. 18. Explain to a person who engages in disrespectful treatment that the behavior is disrespectful and, if the person who is the target of the behavior feels comfortable doing so, ask that they discontinue the behavior. If this does not change the behavior the person who believes they are being treated disrespectfully is strongly encouraged to report the behavior using the process described in Fort Collins Municipal Code §2-580. 19. Report behavior that is disruptive, humiliating, intimidating, or threatening or otherwise in violation of this Code of Conduct in the performance of City business, at City-sponsored events, and in all interactions between members, City staff, or the public to the staff liaison and the Boards and Commissions Coordinator. Complaints of such behavior will be processed following procedures in the Fort Collins Municipal Code. 4 Appointees may not be reappointed and are subject to censure or dismissal by the appointing authority for misconduct, nonperformance of duty, or failure to comply with this Code of Conduct, applicable policies, and the Fort Collins City Charter and Municipal Code. I have read and understand the City of Fort Collins Code of Conduct and agree to abide by and uphold this code to the best of my ability at all times while serving as an appointed or elected official of the city. I understand that I may not be reappointed, and may be suspended, censured or removed from my appointment if my conduct falls below these standards. Signature: Date: Printed Name: 1 City Council 300 Laporte Avenue P.O. Box 580 Fort Collins, CO 80522 ANTI-DISCRIMINATION AND ANTI-HARASSMENT POLICY Introduction: Fort Collins aspires to be a city that addresses the needs of all members of our community and strives to ensure that everyone has the opportunity to thrive. As a community, we commit to building a healthy, equitable, and resilient city – for our families, for our neighbors, and for future generations. The Fort Collins City Council is committed to providing and maintaining an environment that encourages mutual respect and promotes equality, dignity, and respect. This Policy embodies the City Council’s commitment to prevent and address discrimination; harassment, including sexual harassment; and retaliation. Discrimination, harassment, and retaliation in the workplace are against the law and will not be tolerated. Through adoption, implementation, and enforcement of this Anti-Discrimination and Anti- Harassment Policy (“Policy”) and through continuing education and training provided by or through the City Clerk’s Office, the Fort Collins City Council will seek to prevent, address, and correct behavior that violates this Policy. Application: This policy applies to all members of the City of Fort Collins City Council and Appointed Officials in the performance of City governance or operations, at City sponsored activities, and in all interactions between members of City Council, Appointed Officials, and City employees and contractors (defined herein as “Related Interactions”). Appointed Officials include the City Manager, the City Attorney, the Chief Municipal Judge, any appointed employee including municipal judges, and any City board or commission member. Nothing in this Policy is intended or should be read to alter the terms and conditions of the at-will status of Appointed Officials. It is important for all to keep in mind that the Mayor and City Council are committed to providing an environment that exemplifies high standards of behavior, treats others with dignity and respect, and is known for its honesty, inclusivity, and transparency. Conduct that does not clearly fall into the realm of conduct prohibited by this Policy but is inconsistent with these values may be a violation of the Council-adopted code of conduct. 2 Prohibited Conduct I. Discrimination Strictly Prohibited Policy The City Council strictly prohibits discrimination based on protected characteristics and will take prompt and appropriate action in response to good faith complaints or knowledge of an alleged violation of this Policy. Definitions • “Protected characteristics” means a person’s race, color, religion, creed, national origin or ancestry, sex, sexual orientation (including perceived sexual orientation), gender identity and expression, disability, age 40 years or older, pregnancy or related condition, genetic information, and, in certain specific circumstances, marital status, marriage to a coworker or any other status protected under federal, state, or local law. • “Discrimination” occurs when a person covered by this policy experiences an adverse official action based on one or more of that person’s protected characteristic(s). Adverse official actions include, but are not limited to, termination, suspension, involuntary demotion, failure to promote, and opposition, rejection or failure to appoint to committee or leadership role. Adverse official actions that are taken for any reason other than the protected characteristic(s) of a person covered by this policy are not discrimination. Examples of Discrimination • A Councilmember harshly criticizes City staff and the municipal clerk notes he disproportionally criticizes her and other women. • A female candidate for city attorney, city manager or chief judge is selected for a position over a more qualified male candidate because she is a woman. • A community member is not considered for a board or commission appointment because he is homosexual. • A candidate is not chosen for a promotion to an open City position by an appointee because the candidate does not share the appointee’s religious beliefs or does not have religious beliefs. • A direct report receives an unfavorable, unjustified pay decision because they are disabled. II. Harassment, Including Sexual Harassment, Strictly Prohibited Policy The City Council strictly prohibits harassment, including sexual harassment, and will take prompt and appropriate action in response to good faith complaints or knowledge of an alleged violation of this Policy. Please note that this Policy does not address conduct that could constitute a violation 3 of criminal law. Any person who believes a violation of criminal law has occurred should report the conduct to Fort Collins Police Services or other appropriate law enforcement agency. Definitions • “Harassment” means any unwelcome conduct or communication directed at an individual or group because of that individual’s or group’s actual or perceived protected characteristic and such conduct or communication is subjectively offensive to the individual alleging harassment and the conduct is objectively offensive to a reasonable individual who is a member of the same protected characteristic. It is not necessary for a complaining party to be a member of a protected characteristic to file a complaint. Harassment is a violation of this policy if: • Submission to the conduct is explicitly or implicitly made a term or condition of employment or appointment; • Submission to, or objection to, or rejection of the conduct is used as a basis for employment or appointment decisions; or • The conduct has the purpose or effect of unreasonably interfering with the individual’s work performance or creating an intimidating, hostile or offensive work environment or in related interactions. Petty slights, minor annoyances, and lack of good manners are not included in the definition of harassment, unless they meet the definition of harassment above when taken individually or in combination and under the totality of the circumstances. The totality of the circumstances considered includes: • The frequency, duration and location of the conduct or communication; and • The number of individuals involved; and • The type or nature of the conduct or communication; and • Whether it is threatening, involves epithets or slurs, or reflects stereotypes; and • Whether there is a power differential between the individual or group and the subject of the complaint. Examples of Harassment No policy can provide an exhaustive list of behaviors that may rise to the level of harassment. Harassment encompasses a broad range of conduct that may be verbal, visual, or physical in nature. Specifically prohibited conduct includes, but is not limited to: • Verbal conduct such as epithets, derogatory comments, and slurs directed at someone because of their protected class; • Insisting on giving hugs to all women encountered at a recurring meeting; • Repeatedly not using a person’s preferred pronoun(s); 4 • Visual conduct such as derogatory posters, photographs, cartoons, drawings, or gestures directed at someone because of their protected class; • Mocking someone’s accent or disability; • Acts or jokes that are hostile or demeaning toward a protected class; • Racially offensive words or phrases; • Written or graphic material that insults, stereotypes, or shows aversion or hostility to an individual or group because of a protected class that is placed on walls, bulletin boards, email, or elsewhere on the premises of the workplace; • Displays of symbols, slogans, or items that are associated with hate or intolerance towards any select group, such as swastikas or nooses; • Pranks or hazing someone because of their protected characteristic; and • Physical aggression or gestures based on someone’s protected characteristic. In addition to the examples listed above, an aggregation of a series of incidents can constitute harassment, even if one of the incidents considered separately would not rise to the level of harassment. Harassing conduct does not have to rise to the level of an unlawful hostile work environment to warrant corrective action under this policy. Sexual Harassment Because sexual harassment raises issues that are to some extent unique in comparison to other types of harassment, the City Council believes it warrants separate emphasis. The City Council strongly opposes sexual harassment and inappropriate sexual conduct. Sexual harassment can involve persons of any gender identity or sexual orientation being harassed by another individual. Examples of sexual harassment include, but are not limited to, the following conduct: • Inappropriate commentary, such as sexual epithets, jokes, written or verbal references to sexual conduct, gossip regarding a person’s sex life, comments regarding a person’s body or sexual activity deficiencies or prowess; • Sexually suggestive comments about a person’s clothing, vocal activity like catcalls or whistles, leering or staring at a person or part of a person’s body, obscene letters, emails, text messages, photographs, cartoons, or other written or pictorial materials of a sexual nature, or sexting or posting sexual messages or images on social media; • Direct sexual propositions including persistent requests for dates, drinks, or other personal contact after being informed that the interest is unwelcome, inappropriate sexually themed communication in person, online or via mobile devices; • Explicit or implicit requests for sexual activity in exchange for reward, position, or career advancement, support of legislative initiatives, introductions, special access invitations to exclusive events, support for candidacies, position stability, or any other such condition or potential benefit; • Sexual contact including unwanted physical touching, blocking or impeding movements, groping, or kissing. Inappropriate sexual conduct that could lead to a claim of sexual harassment is expressly prohibited by this policy. This policy prohibits opposite sex and same sex harassment. 5 Sexual harassment may be obvious or subtle. Some behavior that is appropriate in a social setting may not be appropriate in the performance of City governance, City operations, at City sponsored activities, or in Related Interactions, particularly considering the Council’s stated values noted above in the Introduction. III. Retaliation Strictly Prohibited Policy The City Council strictly prohibits retaliation. The City Council will take prompt and appropriate action in response to good faith complaints of retaliation or knowledge of a violation of this Policy. Definitions “Retaliation” means an act of punishment, reprisal, or revenge that is taken against a person because he or she reported a form of harassment prohibited under this Policy, prevented unlawful practices, or participated in an investigation of an alleged act of harassment. For purposes of retaliation, an action is materially adverse if it is harmful to the point that it would dissuade a reasonable employee from making a complaint of discrimination. Examples Retaliation can take place on City locations or elsewhere. Harassing conduct does not have to rise to the level of an unlawful hostile work environment to warrant corrective action under this policy. Examples of retaliation after a person makes a complaint or raised a concern may include, but are not limited to: • Granting access to that person differently in a manner that negatively affects the person’s business or ability to perform work (i.e., a Councilmember refusing to meet with a complaining party after the party filed a complaint); • Removing that person from an assignment; • Change in support for Council action proposed by, or supported by, that person in their professional capacity; • Disparaging that person to colleagues or peers; • Changing that person’s role, responsibilities, managerial or legislative authority; • Newfound scrutiny of that person’s work performance by a supervisor manager or Councilmember; • Denial of a promotion for that person, or demoting, suspending, or terminating them, when such acts are not otherwise justified; • Issuing that person warnings, reprimands, or poor performance evaluations that are not otherwise justified; • Excluding that person from beneficial networking or other opportunities, or from team or coworker events; • Encouraging shunning by other Councilmembers; • Workplace or legislative sabotage; 6 • Assigning that person a disproportionate workload; • Disparaging that person to others or in the media; • Disparaging that person to potential new employers; • Threatening that person with legal action; • Threatening that person with immigration action; or • Abusive verbal or physical behavior towards that person. Formal Complaint and Resolution Process The City Council encourages the reporting of all perceived incidents of discrimination, harassment or retaliation, as described above, regardless of the position of the alleged offender. The following processes will be used when a reporting party reports a violation of this Policy. The formal resolution process will be used when someone makes a good faith report of discrimination, harassment, or retaliation in a manner that makes clear that the Reporting Party intends to make a complaint of a policy violation. Definitions • “Reporting Party” means a person who has been subjected to or who has witnessed another person be subjected to behavior that violates this Policy. A Reporting Party may be a member of the City Council, a City staff member, a member of the public, a City contractor or vendor, an Appointed Official, a contractor, or a person whose employment gives them access to or contact with the Fort Collins City Council. • “Complaint Contact” means: • The Mayor; • Any City Councilmember; • A representative of Human Resources including the Human Resources Executive, the Human Resources Director, or a Human Resources Business Partner; • The City Manager, Deputy City Manager, Assistant City Manager, Service Area Director, Service Unit Director • The City Attorney, Deputy City Attorney • Lead Specialist, Office of Equity & Inclusion. • The staff liaison or attorney liaison to a board or commission While the reporting party should contact anyone on this list, the following guidance is provided for “Complaint Contact:” • For a complaint about the City Manager, City Attorney and Chief Judge, contact the Mayor or the Human Resources Executive. • For a complaint about a City Councilmember, contact the Human Resources Executive. • For a complaint about a Board and Commission member, contact the City Manager, Deputy City Manager, Assistant City Manager, Service Area Director, Service Unit Director, City Attorney, or Deputy City Attorney. 7 • “Respondent” means a person who is alleged to have violated this Policy and includes members of the City Council, Appointed Officials, and persons who are under contract with the City of Fort Collins. Confidentiality and Privacy Interests An essential duty of the City Council and Appointed Officials is to be accountable to the public they serve. Members of the public deserve to have access to some information about complaints and complaint trends, but this must be balanced with the needs of the parties to have a safe, fair, and impartial process with appropriate confidentiality. The complaint resolution process is a confidential process. Complaint contacts must ensure that reporting parties can communicate privately and confidentially with them in discussing their complaints. Complaints and information about the investigation must be kept confidential by all parties, witnesses, those who handle the complaints, and those who recommend discipline or remediation, to the fullest extent possible. The confidential investigation report or any records of complaints of sexual harassment, and any sexual harassment investigations shall not be disclosed pursuant to an open records request except in accordance with Colo. Rev. Stat. § 24-72-204. Complaints Against a Member of the City Council Complaint Process The Fort Collins City Council encourages any person who is the subject of or witness to a violation of this Policy by a City Councilmember to immediately bring the violation to the attention of the Fort Collins City Council, via the complaint contacts listed above, so it may take proper steps to investigate and address the issue. The report should contain all facts available to the Reporting Party regarding the alleged Policy violation. Action by Complaint Contact A Complaint Contact who receives a report from a Reporting Party must document the date, time, the form of communication that the complaint was received (in person, by phone, email, text etc.), substance of any communication about the complaint and any steps taken. The Complaint Contact must transmit complaints that fall under the Policy to the Lead Specialist, Equity and Inclusion Office of the City and the City Attorney. A screening process will be used to ensure that the alleged misconduct falls within the scope and purpose of this Policy, assuming the allegations are true. A Complaint Contact must take actions described in this Policy promptly upon becoming aware of a complaint. Screening Process The Lead Specialist, Equity and Inclusion Office or their designee and the City Attorney or their designee will contact the Reporting Party and obtain a complete description of the conduct that allegedly violates this Policy. The Lead Specialist, Equity and Inclusion Office or their designee, the City Manager or their designee and the City Attorney or their designee will determine whether the alleged misconduct, if true, violates this Policy. Unless the alleged violation clearly does not 8 fall within this Policy, the allegations will be referred for investigation. If the alleged violation clearly does not fall within this Policy, a confidential written summary of the basis for not referring the matter for investigation is placed in the file. If the allegations are not referred for full investigation, the complaining party will be notified both in person and in writing that the allegations were reviewed as a screening matter and determined not to fall within the scope of this Policy. If any of those involved in the screening the complaint believes the alleged misconduct, if true, violates this Policy, the allegations will be referred for investigation and the complaining party will be notified. Investigation Complaints against a Councilmember that, if true, violate this Policy must promptly be referred to a third-party investigator retained by the City Attorney’s Office. The City Attorney must inform the City Council that an investigation is underway and retain an independent outside investigator (preferably a lawyer that specializes in workplace investigations) to conduct interviews with the Reporting Party and other individuals with knowledge of relevant facts, and to perform such other actions as are necessary to ensure a complete investigation of all allegations and a fair process for all involved. Once the investigation is deemed complete by the investigator and the City Attorney, the investigator shall prepare a written report indicating whether the allegations in the complaint are sustained or not sustained and shall provide such confidential investigation report to the City Attorney. Timeline for Investigation Every effort will be made to complete an investigation in 60 days. Disciplinary and Remedial Action Upon completion of the investigation by a third-party investigator, the City Attorney will inform the Human Resources Executive, the City Manager, the Reporting Party and the Respondent of the pertinent findings. The City Attorney, the Human Resources Executive and the City Manager will send the confidential investigative report to each member of the City Council with a cover letter that contains recommendations to remedy the harassment, discrimination, or retaliation. Alternatively, the City Attorney shall present the investigator’s written report to the City Council in executive session. Upon receipt, the Respondent must immediately endeavor to comply with recommendations. The City Council may consider and direct any or all of the following actions in response to a finding that a complaint of harassment, discrimination or retaliation is sustained: 1. Adopt a resolution finding that an individual covered by this policy violated this policy; 2. Direct or encourage additional corrective training; 3. Such other action as is consistent with its authority under applicable state statutes, the City Charter, ordinances, resolutions, or rules and policies of the City Council. Any Councilmember at any time may initiate a motion for censure of a Respondent Councilmember. 9 Complaints Against an Appointed Official Reporting The City Council encourages any person who is the subject of or witness to a violation of this Policy by an Appointed Official to bring the violation to the attention of the City Council immediately, so it may take proper steps to investigate and address the issue. The report should contain all facts available to the Reporting Party regarding the alleged Policy violation. The Reporting Party is encouraged to take the following actions: • If the Reporting Party is comfortable addressing the issue directly with the Respondent, the party may explain to the Respondent that the behavior is offensive to the Reporting Party, and request that such behavior be discontinued. • If the behavior recurs, the Reporting Party is strongly encouraged to immediately report the behavior to a complaint contact listed above. • If the Reporting Party is not comfortable addressing the issue directly with the Respondent, the Reporting Party should immediately report the offensive behavior to a Complaint Contact listed above. Action by Complaint Contact A Complaint Contact who receives a report from a Reporting Party must document the date, time, the form of communication that the complaint was received (by phone, in person, email, text message, etc.), substance of any communication about the complaint, and any steps taken. The Complaint Contact must transmit complaints that fall under the Policy to the Human Resources Executive, the City Attorney, unless the City Attorney is the Respondent and the City Manager, unless the City Manager is the Respondent. If the Respondent is the City Attorney, the Complaint Contact must transmit complaints that fall under the Policy to the Human Resources Executive and the City Manager. A screening process will be used to ensure that the alleged misconduct falls within the scope and purpose of this Policy, assuming the allegations are true. A Complaint Contact must take actions described in this Policy promptly upon becoming aware of a complaint. Screening Process The Lead Specialist, Equity and Inclusion Office or their designee and the City Attorney or their designee, if the City Attorney is not the Respondent, will contact the Reporting Party and obtain a complete description of the conduct that allegedly violates this Policy. The Lead Specialist, Equity and Inclusion Office or their designee, the City Manager or their designee, if the City Manager is not the Respondent, and the City Attorney or their designee, if the City Attorney is not the Respondent, will determine whether the alleged misconduct, if true, violates this Policy. Unless the alleged violation clearly does not fall within this Policy, the allegations will be referred for investigation. If the alleged violation clearly does not fall within this Policy, a confidential written summary of the basis for not referring the matter for investigation is placed in the file. If the allegations are not referred for full investigation, the Reporting Party will be notified both in person and in writing that the allegations were reviewed as a screening matter and determined not to fall 10 within the scope of this Policy. If any of those involved in the screening the complaint believe the alleged misconduct, if true, violates this Policy, the allegations will be referred for investigation. If the Respondent is the City Attorney, the City Council will use outside legal counsel to engage in the screening process as described herein. If the Respondent is the City Manager, the Lead Specialist, Equity and Inclusion Office or their designee and City Attorney will engage in the screening process. Investigation Complaints against an Appointed Official that warrant investigation must promptly be referred to a third-party investigator retained the City Attorney’s Office, unless the Respondent is the City Attorney. Unless the Respondent is the City Attorney, the City Attorney must inform the City Council that an investigation is underway and retain an independent outside investigator (preferably a lawyer that specializes in workplace investigations). If the Respondent is the City Attorney, the Lead Specialist, Equity and Inclusion Office or their designee will retain the services of outside counsel to retain an independent outside investigator (preferably a lawyer that specializes in workplace investigations) and the City Manager must inform the City Council that an investigation is underway. An outside investigator will conduct interviews with the Reporting Party and other individuals with knowledge of relevant facts, and to perform such other actions as are necessary to ensure a complete investigation of all allegations and a fair process for all involved. Once the investigation is deemed complete by the investigator and the City Attorney or outside counsel, the investigator shall prepare a written report indicating whether the allegations in the complaint are sustained or not sustained, and shall provide such confidential investigation report to the City Attorney, unless the Respondent is the City Attorney. If the Respondent is the City Attorney, the confidential investigation report will be provided to the outside counsel who will forward the report to the Lead Specialist, Equity and Inclusion Office or their designee and the City Manager. The confidential investigation report and findings, along with a recommendation, will be provided to the City Manager and the City Council. Timeline for Investigation Every effort will be made to complete an investigation in 60 days. Disciplinary and Remedial Action Any Respondent found to have engaged in harassment, discrimination, or retaliation prohibited by this Policy is subject to appropriate disciplinary action. The City Council shall consult with the Lead Specialist, Equity and Inclusion Office or their designee and the City Attorney, if the City Attorney is not the Respondent, regarding disciplinary actions that are commensurate with the severity of the offense. If the City Attorney is the Respondent, the City Council shall consult with the Lead Specialist, Equity and Inclusion Office or their designee and outside employment counsel about disciplinary actions that are commensurate with the severity of the offense. Disciplinary 11 action can include, but is not limited to, demotion or termination. Other remedial measures may include: • Verbal or written direction to cease the offensive behavior; • A written or verbal apology to the Reporting Party if the Reporting Party consents to the apology; • Resources and support to Reporting Party; or • Education and training for the Appointed Officials. In any case, a written record of any action taken on the complaint, or any determination to take no further action on the complaint, shall be prepared in consultation with the City Attorney or such other legal counsel appointed by City Council in connection with a given complaint and kept with the report of investigation. Training All members of City Council shall participate in training regarding harassment, discrimination and retaliation every two years and in conjunction with the orientation provided to new City Council members. All Appointed Officials shall participate in such training every two years. Annual Reporting and Review The Assistant City Manager will publicly report, on an annual basis, the total number of complaints under the Policy, and the resolution of each complaint, appropriately redacted to protect the confidential personnel decisions and party identities. The Assistant City Manager will maintain a publicly available list of Councilmembers and Appointed Officials who have attended mandatory and voluntary trainings. AFFORDABLE HOUSING BOARD 2023 Annual Report 202 3 ANNUAL REPORT Page 1 The following lists the major items the Affordable Housing Board (AHB) was involved with during 2023: 1. COMPETITIVE PROCESS FOR ALLOCATING CITY FUNDS FOR AFFORDABLE HOUSING • AHB worked with the Human Services and Housing Funding Board in advising City Council on the funding for affordable housing projects in the spring cycle of the competitive process. • The Board reviewed 6 applications in the spring cycle and made recommendations to the Human Services and Housing Funding Board. 2. LAND BANK PROGRAM • The Board was kept apprised of development activity on the Kechter parcel. The proposed development, Kechter Townhomes a/k/a BirdWhistle, is nearing final construction. • The Board supported staff efforts to manage and grow this program. 3. HOUSING STRATEGIC PLAN IMPLEMENTATION • The Board received monthly briefings on the implementation of the Housing Strategic Plan. • This also included updates and input opportunities for Rental Programing and Occupancy Program projects. 4. LAND USE CODE UPDATE • The Board received monthly briefings on the Land Use Code (LUC) update and as needed, the petition process to reverse City Council amendments to the LUC. • This included briefings and discussions on needs for housing, affordable housing incentives and benefits of form-based approaches. • The Board took a position in favor of the LUC amendments and worked to message that out eternally. 5. THE BOARD SENT MEMORANDUMS OR EMAILS OR SUPPORTING BOARD MEETING MINUTES TO CITY COUNCIL REGARDING THE FOLLOWING MATTERS FOR EXAMPLE: • Support for Land Development Code and advised City Council not to send the Code to the ballot but rather work on revisions as needed. • Support for updates to the Land Use Code • Support for Allocation of 2023PAB capacity • Support for use of ARPA Fee Credit funding for homes targeting40% area median AFFORDABLE HOUSING BOARD 2023 Annual Report 202 3 ANNUAL REPORT Page 2 income at Heartside Hill • Support for creation of an Ex-Officio position for a Housing Catalyst representative to support the Affordable Housing Board 6. COUNCIL LIAISON CONTACT • Council Liaison attended the January and March Regular Board meeting. 7. BOARD BRIEFINGS • Rental Program and Occupancy • Private Activity Bond Process and allocation of 2023 bond capacity • Oak 140 tour and meeting location in March • State Environmental Justice Cooperative Agreement EPA Grant addressing indoor air quality. • Legal and Political Issues affecting Boards and Commissions communications and community engagement, especially when a referendum process has been initiated to overturn City Council actions. • Sustainable Resources and the request of voters therefore • Housing Strategic Plan (Monthly) • The City’s Role in Homelessness Response • Affordable Housing Fee Credit Eligibility and the use of ARPA funding for Fee Credits • Larimer County’s Work and Role in Housing • Things to consider when evaluating requests for funding. • Mobile Home Resident Rights Activity • Discussion with Clerk’s Office on Crosspollination of Boards and Commissions • Update from Outreach Fort Collins • Planning for 2024 Affordable Housing Board Retreat 8. COMMUNITY MEETINGS: a. Board members attended some of the community outreach and education meetings for the Land Development Code b. Joint meeting with the Human Services and Housing Funding Board as part of 2023 Spring Competitive Grant Process 2023 Work plan: The Board sent a representative to participate in City Council meetings public comment periodically throughout the year, albeit not as often as previous years. • The Board worked to complete their work plan for the year 2023 including holding several meetings without speakers to allow for open board discussions. • The Board has embraced hybrid meetings with opportunities to attend in-person or remotely. AFFORDABLE HOUSING BOARD 2023 Annual Report 202 3 ANNUAL REPORT Page 3 • The Board is planning a Board retreat for January 2024 with the theme of public engagement and education.