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HomeMy WebLinkAboutGolf Board - Minutes - 10/11/2023 Golf Board TYPE OF MEETING – (REGULAR) October 11, 2023 6:00 PM Hybrid Meeting 10/11/23 – MINUTES Page 1 1. CALL TO ORDER • Ross Liggett called the meeting to order at 6:00 PM 2. ROLL CALL • Board Members Present o Jon Schmunk o Melissa King o Patrick Dawson (remotely) o Ross Liggett • Staff Members Present o Dawn Worth o Scott Phelps 3. AGENDA REVIEW • No updates were made to the Agenda. 4. PUBLIC PARTICIPATION • No citizen participation 5. APPROVAL OF MINUTES On a motion by Patrick, seconded by Melissa, the Board voted (4:0) to approve the September 13, 2023 Minutes. 6. NEW BUSINESS • Youth Scholarship Program Scott informed the Board that Nina has suggested we try to recruit on our own, rather than put together a recruitment campaign for the Youth Scholarship Committee. He reminded them that she has suggested we have 5-7 members, and we already have interest from three Golf Board Members. The Board made a list of individuals to reach out to. Scott mentioned that the Garfield’s will not be renewing their sponsorship next year. Ross said he is willing to reach out to some of the local businesses to see if they would be interested. Scott said we need to schedule our next meeting with Nina, to discuss the next steps. We also need to start preparing the materials for our scholarship applications, so it would be beneficial to get things in place prior to January. BOARD NAME TYPE OF MEETING – (REGULAR) 10/11/23 – MINUTES Page 2 Scott also mentioned that our Junior Golf Pass will be increasing, and our max scholarship amount is typically the pass amount. The Board agreed that we likely won’t be able to provide scholarships at that max amount next year. Ross suggested increasing the primary sponsorship amount to $10,000. Scott will let the Board know when the next meeting with Nina has been scheduled. • 2024 Golf Fees & Charges The Board reviewed the increases for 2024. He reminded the Board that these rates were reviewed by the Board earlier this year and have been submitted to the City Manager. However, we are suggesting a couple of additional updates. Scott mentioned that we are suggesting an increase for the Tournament Service fee. Currently this fee is $12, and we are suggesting an increase to $14. He mentioned that Victoria has also suggested that we implement a Super Prime Time rate, for our Dynamic Pricing. He mentioned that we can decrease our rates without approval, but we need approval to increase rates. He explained that when we are offering Dynamic pricing, our fees can increase or decrease up to 15%, in response to demand. Scott stated that we do need to work through an issue with the check-in process but overall, the beta test that we did at Southridge seemed to work well. On a motion by Ross, seconded by Patrick, the Board voted (3:1 - Jon Schmunk) to approve the proposed 2024 Golf Fees and Charges, including the increase for the Tournament Service fee and the Super Prime Time rate, for Dynamic pricing. • Policy & Procedure Updates The Board reviewed the proposed updates. Scott mentioned that we have had some issues with golfer conduct, so he would also like to implement rules similar to Recreation’s. He reviewed their Facility Rules and Regulations with the Board. On a motion by Jon, seconded by Ross, the Board voted (4:0) to approve the current proposed policy updates, as well as the implementation of additional rules to address golfer conduct. • Contract Renewal – Matt Magley Scott reviewed the contract renewal process. He mentioned that Council needs to approve Matt’s contract renewal. Scott stated that there won’t be any major updates to Matt’s contract. On a motion by Patrick, seconded by Ross, the Board voted (3:1) to approve the contract renewal for Matt Magley, as the Golf Professional at City Park Nine Golf Course. Jon Schmunk abstained from voting, due to a conflict with being employed by Matt. • Draft 2023 Annual Report The Board was provided with a copy prior to the meeting to review. Scott asked that the Board reach out to him individually regarding any additional updates they might have. BOARD NAME TYPE OF MEETING – (REGULAR) 10/11/23 – MINUTES Page 3 Since the Board will be absorbing into the Parks & Recreation Board, the Golf Board will be approving their 2023 Annual Report at the December meeting. • Survey for Constituents After a brief discussion, the Board agreed that it would be easiest for Scott to combine responses from the golf surveys to send to the course constituents, to gain feedback for Patrick to take to the P&R Board. • Collindale Fireworks Event Scott thanked the Board for their assistance. He said overall, the event went well. City and Pott’s staff reached out to the Public earlier than last year. Scott mentioned that we only received a few concerns regarding the fireworks. He doesn’t currently have the final amount that will be donated to the Youth Scholarship, but he is expecting that Kevin will have that information soon. Ross stated that there were more kids at the putting course this year. Scott mentioned that we had the maximum number of players for the tournament. He said they didn’t have as many hole-sponsors this year, so it would be great if the Youth Scholarship Committee assisted with this, as well as putting together a team for the tournament. Scott isn’t certain that Kevin will continue this as an annual event. 7. ROUNDS REPORT/FINANCIAL UPDATE • Overall, we are up 2.5% from this time last year. Last year we ended with 94,641 rounds, so it would be great if we were able to surpass that number. City Park Nine and Collindale are both up, but Southridge is down some this month. Marketing is still pushing play at Southridge. • Scott mentioned that he still has some questions for Kristin regarding financials. According to the report, carts are down $5,400. This may be due to the amount of rain we had this year. The Concession variance is mainly due to timing of payments, which should even out by the end of the year. The increase in personnel services is due to increased labor and timing of payments. 8. ADJOURNMENT On a motion by Jon, seconded by Ross, the Board adjourned at 8:00.