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HomeMy WebLinkAboutGolf Board - Minutes - 04/13/2023 Golf Board TYPE OF MEETING – (REGULAR) April 13, 2023 6:00 PM Hybrid Meeting 4/13/23 – MINUTES Page 1 1. CALL TO ORDER • Ross Liggett called the meeting to order at 6:00 PM 2. ROLL CALL • Board Members Present o Jon Schmunk o Melissa King o Patrick Dawson (remotely) o Ross Liggett • Staff Members Present o Scott Phelps o Dawn Worth 3. AGENDA REVIEW • No updates were made to the Agenda. 4. PUBLIC PARTICIPATION • No citizen participation 5. APPROVAL OF MINUTES On a motion by Melissa, seconded by Patrick, the Board voted (4:0) to approve the February 8, 2023 Minutes. 6. YOUTH SCHOLARSHIP PROGRAM • Scott provided a scoring matrix & a list of applications for each Board member, to score prior to the meeting. He explained the City Give appropriation process for donations. The Board reviewed the summary & ranking. After a brief discussion, they decided to issue more to Fort Collins residents. Residents ages 9-17 will receive $100 & residents ages 5-8 will receive $50. Non-residents ages 9-17 will receive $50 & non-residents ages 5-8 will receive $25. Dawn will start issuing the donations over the next couple of weeks. 7. NEW BUSINESS • Election of Officers BOARD NAME TYPE OF MEETING – (REGULAR) 4/13/23 – MINUTES Page 2 After a brief discussion, the Board voted (4:0) to elect Ross Liggett as Board Chairperson, Melissa King as Board Vice Chairperson & Jon Schmunk as Board Secretary. • Review 2024 fees & charges Scott reviewed the proposed fees & charges, as well as the rate comparison spreadsheet Dawn prepared. We will be increasing the Annual passes & Greens Fees in 2024. He reminded the Board that we are on a biannual budget. Scott mentioned that we would like to run a test for Dynamic pricing at Collindale. Ross mentioned that we need to make sure we are not underpricing ourselves & he suggested we consider increasing the Prime-Time rates. Patrick said we need to make sure we are also keeping up with inflation. Jon stated that it’s also important that we don’t overprice ourselves. The Board Voted (3:1 – Ross) to approve the 2024 rates as submitted by staff. • Collindale Outing The Board decided they would like to just play 9-holes. They would also like to show staff their appreciation by grilling for them, prior to the outing. • Golf Board Status Update Scott mentioned that the Council Ad Hoc Committee has been reviewing the various Boards & Commissions & they are considering rolling the Golf Board into the P&R Board. We will know more over the next few months. Scott would like to invite Davina to further discuss this with the Board. • Future Board Meeting Schedule Patrick mentioned that he has a conflict with the July meeting. The Board agreed to look at an alternate date, should that work for everybody. 8. OLD BUSINESS • Irrigation System Update – Southridge Scott said May 8th is the target date for significant completion of the project. We will be offering Non-PT rates through the end of the month, possibly into May. • Safety Netting Update – Southridge Scott said we will be replacing the netting at Southridge, along Lemay. • Cart Path Expansion Update – Collindale Scott informed the Board that we will be working on cart path expansion at Colindale. BOARD NAME TYPE OF MEETING – (REGULAR) 4/13/23 – MINUTES Page 3 • Refrigeration Equipment Update – Collindale We will be replacing the refrigeration unit in the restaurant at Collindale. • HVAC Replacement Update – Collindale Scott mentioned that we will be making some HVAC updates at Collindale. 9. ROUNDS REPORT/FINANCIAL UPDATE • We don’t have a financial report available at this time. Scott stated that our Youth pass sales have decreased, however our Youth on Course rounds have increased. Overall, we are up 12.58% from this time last year. Southridge is still down, due to the irrigation system project. We had a tough winter & we hope play continues to increase. 10. ADJOURNMENT On a motion by Melissa King, seconded by Jon Schmunk, the Board adjourned at 8:00.