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HomeMy WebLinkAbout04/13/2023 - Golf Board - Agenda - Regular Meeting4/13/23 Agenda Page 1 Golf Board SUMMARY AGENDA April 13, 2023 6:00PM – 8:00PM Online via Zoom or in person at 413 South Bryan Avenue This hybrid Golf Board meeting will be available online via Zoom, by phone, or in person at 413 South Bryan Avenue. The meeting will be available to join beginning at 5:30 p.m. Participants should join at least 15 minutes prior to the 6:00 p.m. start time. ONLINE PUBLIC PARTICIPATION: You will need an internet connection on a laptop, computer, or smartphone, and may join the meeting through Zoom at https://fcgov.zoom.us/j/96313238428?pwd=eFc1QnhpRUh6Wm5vWVJNZXhURjA2UT09 Webinar ID: 963 1323 8428 (Using earphones with a microphone will greatly improve your audio). Keep yourself on muted status. For public comments, the Chairperson will ask participants to click the “Raise Hand” button to indicate you would like to speak at that time. Staff will moderate the Zoom session to ensure all participants have an opportunity to comment. PUBLIC PARTICIPATION BY PHONE: Please dial +1720 928 9299 US (Denver) and enter Webinar ID 963 1323 8428 Keep yourself on muted status. For public comments, when the Chair asks participants to click the “Raise Hand” button if they wish to speak, phone participants will need to press *9 to do this. Staff will be moderating the Zoom session to ensure all participants have an opportunity to address the Golf Board When you are called, press *6 to unmute yourself. PUBLIC PARTICIPATION IN PERSON: To participate in person, individuals should come to 413 South Bryan Avenue, and be prepared to follow strict social distancing guidelines. There may be needs to limit the number of individuals in the meeting room, and thus staging for individuals to speak may need to occur in the lobby or outside (weather permitting). Individuals who wish to speak will line up along the northern wall, maintaining physical distancing. The chairperson will call upon each participant to speak. Golf Board SUMMARY AGENDA April 13, 2023, 6:00PM – 8:00PM Online via Zoom or in person at 413 South Bryan Avenue 4/13/23 Agenda Page 2 Documents to Share: Any document or presentation a member of the public wishes to provide to the Golf Board for its consideration must be emailed to sphelps@fcgov.com at least 24 hours before the meeting. Provide Comments via Email: Individuals who are uncomfortable or unable to access the Zoom platform or participate by phone are encouraged to participate by emailing comments to sphelps@fcgov.com at least 24 hours prior to the meeting. If your comments are specific to any of the discussion items on the agenda, please indicate that in the subject line of your email. Staff will ensure your comments are provided to the Golf Board. 1. CALL TO ORDER: 6:00 PM 2. ROLL CALL 3. AGENDA REVIEW 4. COMMUNITY PARTICIPATION (20 Minutes) 5. APPROVAL OF MINUTES: February 8, 2023 6. YOUTH SCHOLARSHIP PROGRAM • Application Review/Scholarship Selection 7. NEW BUSINESS a. Election of Officers b. Review 2024 Fees & Charges c. Planning and Scheduling Collindale Outing d. Golf Board Status Update e. Future Board Meeting Schedule 8. Old Business • Irrigation system update-SouthRidge • Safety Netting update-SouthRidge • Cart Path Expansion update-Collindale • Refrigeration equipment update-Collindale • HVAC replacement update-Collindale Golf Board SUMMARY AGENDA April 13, 2023, 6:00PM – 8:00PM Online via Zoom or in person at 413 South Bryan Avenue 4/13/23 Agenda Page 3 9. FINANCIAL UPDATE/ROUNDS 10. BOARD MEMBER REPORTS 11. OTHER BUSINESS 12. ADJOURNMENT Golf Board TYPE OF MEETING – (Regular) February 8, 2023 6:00 PM Hybrid Meeting 12/14/22– MINUTES Page 1 1.CALL TO ORDER •Melissa King called the meeting to order at 6:00 PM. 2.ROLL CALL •Board Members Present o Jon Schmunk o Patrick Dawson (remotely) o Melissa King o Ross Liggett (remotely) •Board Members Absent o John Litel •Staff Members Present o Casey Anderson o David McCleave o Dawn Worth o Jordan Diede o Josh Evans o Kevin Sheesley o Matt Magley o Randy Conard o Rob Dahl o Scott Phelps o Vince Buelk 3.AGENDA REVIEW No changes to the Agenda 4.PUBLIC PARTICIPATION Rory Heath was present (remotely) 5.APPROVAL OF MINUTES On a motion by Melissa King, seconded by Ross Liggett, the Board voted (6:0) to approve the November 9, 2022 Minutes. BOARD NAME TYPE OF MEETING – (REGULAR) 2/8/23 – MINUTES Page 2 6. UNFINISHED BUSINESS Wireless Communication Policy Will Lindsey, City Planner, was going to review the updates to the Wireless Communication Facility Regulations and Policies with the Board at their January meeting, however the meeting was canceled due to a lack of quorum. Scott briefly discussed how the revisions effect the golf courses. Patrick asked if we could designate the funds to the Youth Scholarship Fund. Scott said we need to determine what project will have the biggest impact on the Golf Fund, as of now that is the water needs at Southridge. On a motion by Ross Liggett, seconded by Jon Schmunk, the Board voted (4:0) in support of adopting revisions to allow for wireless towers to be added to existing structures at the golf courses. The Board believes this amendment puts the courses in the best position to ensure golfers and residents have access to communication services on and around the courses. 7. NEW BUSINESS Golf Staff Presentations The Golf Professionals and Superintendents reviewed their 2022 highlights and upcoming 2023 projects. The presentation slides can be viewed by visiting https://www.fcgov.com/cityclerk/boards/golf Matt Magley, City Park Nine Golf Professional, mentioned that long-time employee, Peter Ivy, is no longer his assistant. He stated that he would still like to find a female teaching professional. Matt’s goal is to have 150 kids per year attend their summer camps. Their partnership with CSU should increase their number of participants. He stated that they had 159 golfers participate in their summer Laid Back lessons, their goal for 2023 is 180. Matt is still looking into serving pizza at the course, but he wants to feel confident in the investment. Matt briefly discussed their survey results. Scott mentioned that he will review them in more detail at the March meeting. Jordan Diede and Casey Anderson, City Park Nine Assistant Superintendents, presented their slides. Jordan mentioned that Kyle Bretz, Golf Technician, is a new addition to their team. Casey reviewed their updated course signage. He said there were a lot of mismatched signs. They reviewed their 2023 improvements that they have planned. Jordan and Casey are excited for the BMP (best management practices) that is being developed at City Park Nine and the First Green program that is promoted by the Golf Course Superintendents Associations of America. It involves STEM learning labs for local schools. Vince Buelk, Collindale Golf Professional, stated that they have a great team at Collindale. He said they have continued to keep the tournaments and leagues going strong. Collindale continues to offer a range of Junior clinics, with a total of 510 participants in 2022.Vince reviewed their 2023 programs. BOARD NAME TYPE OF MEETING – (REGULAR) 2/8/23 – MINUTES Page 3 Kevin Sheesley, Collindale Concessionaire, mentioned that they are in their 13 season at Collindale and they are coming up on their 50th Anniversary. Potts prides themselves on being a local brand, with 4,000 rewards members. Kevin mentioned they will be moving the fireworks event to September 29, around Ag Day rather than Homecoming. He stated that they would like to increase the number of tournament participants for the event this year. Last year he was able to donate over $4,000 to the Youth Scholarship fund. Potts continues to be recognized as one of the best restaurants in Fort Collins and they plan to maintain this reputation. Randy Conard, Collindale Assistant Superintendent, reviewed his staff. He mentioned that Tim Miller is their newest full time employee. Randy reviewed their completed 2022 projects and what’s instore for 2023. During the off season, staff is staying busy with their reel and bed knife grinding, they have around 36. These grinders are important for keeping the best cut on the course. Randy reviewed some of their concerns for maintenance. He stated that they do their best with what they’ve got. The maintenance staff is ready and gearing-up for the 2023 season. Rob Dahl, Southridge Concessionaire, said they had a successful 2022, but the cost increases are continuing to pose some challenges. He reviewed their restaurant renovations. Mackenzie’s hosted 14 events last year and their summer events have become popular. Rob mentioned that they plan to increase their social media presence. He will be reaching out to the Recreation Marketing staff for assistance with this. Rob and his staff are excited for the 2023 season. David McCleave, Southridge Golf Professional, reviewed the 2022 highlights. He would like to explore the possibility of starting a new ladies league and a couples event in 2023. They currently have 15 leagues that play around 15,000 rounds. Kathy Knadler is still the instructor at Southridge. Last year, she taught 405 lessons. Dave mentioned some of their challenges. This year, Dave will be celebrating his 20th year as a Golf Professional for the city. He stated that they have an amazing group of staff at the course. Dave is ready for the course to get busy. Josh Evans, Southridge Superintendent, mentioned that Ken Smith, Assistant Superintendent, will be retiring this year. He stated that Ken has been a great mentor and he will be missed. Josh reviewed their 2022 projects. They were able to start the new irrigation project in September. He said this project is a major undertaking, but it was much needed and will be very beneficial for the course. Josh informed the Board that they received a grant for the native area. He reviewed the steps for establishing this project. Josh and his staff are ready for the season to start. BOARD NAME TYPE OF MEETING – (REGULAR) 2/8/23 – MINUTES Page 4 8. FINANCIAL UPDATE/ROUNDS REPORT Due to the number of presentations, the Board didn’t discuss financial or rounds. 9. OTHER BUSINESS No other business was discussed. 10. ADJOURNMENT On a motion by Jon Schmunk, seconded by Ross Liggett, the Board adjourned at 8:45.