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HomeMy WebLinkAboutCultural Resources Board - Minutes - 02/23/2023Cultural Resources Board HYBRID MEETING Thursday, February 23, 2023 – 5:30 PM Canyon West Ballroom, The Lincoln Center 2/23/23– MINUTES Page 1 CALL TO ORDER: 5:39 PM ROLL CALL • Board Members Present –Vicki Fogel Mykles (Vice-Chair) • Board Members Remote – Kelly Barber, Audra Vaisbort, Leslie Walker (Chair) • Board Members Absent – Jean McGinnis, Nandini Singh, Timothy Vavra • Staff Members Present – Solara Clark, Jim McDonald • Guest(s) – Vicki Fogel Mykles ran the February 2023 meeting as Interim Chair/Vice-Chair and due to the newly elected Board Chair remotely attending. AGENDA REVIEW CITIZEN PARTICIPATION APPROVAL OF MINUTES • Vicki Fogel Mykles requested to amend the January 2023 minutes to include the date and location of the Fort Fund Community Meetings. Vicki Fogel Mykles called for a motion to approve the January 2023 minutes as amended. Leslie Walker made a motion to accept the minutes. Audra Vaisbort seconded the motion. The motion passed unanimously. Approved by roll call, Ayes: Kelly Barber, Vicki Fogel Mykles, Audra Vaisbort, Leslie Walker. UNFINISHED BUSINESS NEW BUSINESS • Election of Chair and Vice-Chair o Vicki Fogel Mykles reminded the board of previous nominations and opened the floor for additional nominations. There were no additional nominations. o Audra Vaisbort made a motion to accept Leslie Walker for Chair and Vicki Fogel Mykles for Vice-Chair. Leslie Walker seconded the motion. Approved by roll call, Ayes: Kelly Barber, Vicki Fogel Mykles, Audra Vaisbort, Leslie Walker. • Fort Fund Grant Program Assessment Review o Jim McDonald reviewed proposed changes to the Fort Fund grant guidelines including changing the name of Event/Festival Grant to Special Event Grant and changing the financial requests to be based on program budget. This was done in preparation of the upcoming community meetings. o Leslie Walker asked if the Fort Fund Community Meetings were interactive for the participants.  Jim McDonald said he was looking for feedback from the participants at Cultural Resources Board HYBRID MEETING Thursday, February 23, 2023 – 5:30 PM Canyon West Ballroom, The Lincoln Center 2/23/23– MINUTES Page 2 the meetings. The meeting will end with a question-and-answer session. o Jim McDonald explained the qualifications for a fiscal sponsor and clarified that a fiscal sponsor can also be an applicant. o Audra Vaisbort asked who was invited to the Fort Fund Community Meetings.  Jim McDonald shared that the invite was extended to all current and past grantees in addition to other community members. o Leslie Walker asked about the difference between the March Community Meetings and the October Community Meetings.  Jim McDonald explained that in March, staff will be presenting the proposed changes and in October, staff will be presenting the final guidelines. o Leslie Walker asked where the organizations should be getting their cash-match.  Vicki Fogel Mykles explained that you can find a lot of that information in the financial documents uploaded to the applications that show other grant income and individual contributions. o Audra Vaisbort asked why the Board should look at the financial budgets and how that affects scoring.  Jim McDonald explained that Solara Clark reads the financial documents to decide if they meet all the grant requirements. However, Board members should still look at the financial documents to determine the financial wellbeing of an organization. o Audra Vaisbort brought up the concern about how to score the organization’s capacity of administration.  Leslie Walker mentioned what questions and documents she looks at when scoring to attribute to the administration score.  Vicki Fogel Mykles explained the Board’s previous efforts in aligning the scoring criteria with the questions on the application and how the Board should continue to align the scoring with the questions on the new applications.  Jim McDonald explained the importance of helping organizations without directing them on what to improve or what to do. He explained that capacity-building workshops are something that the staff has wanted to provide in the past but is currently outside of the staff’s capacity but is still being discussed for the future. DIRECTOR’S REPORT • Jim McDonald shared with the Board that the Department is currently in the process of hiring the Gardens on Spring Creek director and are close to offering the job to a Cultural Resources Board HYBRID MEETING Thursday, February 23, 2023 – 5:30 PM Canyon West Ballroom, The Lincoln Center 2/23/23– MINUTES Page 3 well-qualified applicant. • Jim McDonald reminded the Board that the Project Support grant closes on March 1st, 2023 and Solara Clark will send out scoring shortly after. • Jim McDonald informed the Board that the Project Support II grants were approved by City Council at the February 21st Council Meeting. o Jim McDonald mentioned there were some questions from a City Councilmember about the relation between the grants and the lodging tax specifically related to tourism. Staff emailed the grant applications and tourism impact forms to the Councilmember and addressed the questions. BOARD MEMBER REPORTS • Vicki Fogel Mykles mentioned there was a Fort Collins Wind Symphony performance she was assigned to be the liaison but will be out of town for the event. She offered the performance to other Board members. OTHER BUSINESS ADJOURNMENT: Leslie Walker made a motion to adjourn at 7:02 PM. Audra Vaisbort seconded the motion. The motion passed unanimously. Approved by roll call, Ayes: Kelly Barber, Vicki Fogel Mykles, Audra Vaisbort, Leslie Walker. Respectfully submitted, Solara Clark Business Support IIl Approved by a vote of the Board on March 23rd, 2023.