HomeMy WebLinkAboutRetirement Committee - Minutes - 11/18/2021
General Employees Retirement
Committee
215 N. Mason
2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6788
970.221.6782 - fax
fcgov.com
GENERAL EMPLOYEES’ RETIREMENT COMMITTEE ZOOM MEETING
MINUTES
NOVEMBER 18, 2021
1 PM
Committee Members Present: Clark Mapes, Chair
Kelley Vodden, Vice Chair
Del Bernhardt
Ralph Zentz
Jackie Darner
Others Present: Amanda Newton
Nikki Daniels
Jenny Lopez Filkins
Joel Stewart, Milliman
Carolyn Koontz
___________________________________________________________________
Meeting called to order at 1:03 pm
1. Citizen Participation and Plan Member Comments – none made or noted
2. Plan Participant Updates (Nikki Daniels)
Nikki Daniels contacted the 11 members who had not been notified of their eligibility to make
an election to receive benefits under the Plan due to an administrative error. Initial letters
were mailed on October 5, 2021 and follow up letters were mailed on November 15, 2021 to
the 11 impacted members. The letter directed the members to contact Nikki if they are
interested in proceeding with the hearing process. Mr. Kevin McBride has requested a
hearing which will take place at the December 9th GERC meeting. He will provide required
documentation to Nikki ahead of the December 9th meeting and will attend the meeting
virtually.
Ralph Zentz mentioned he may not be available to attend the December 9th meeting. He
wanted to make sure the committee was aware due to quorum requirement for the potential
hearing.
Kelley Vodden also shared with the committee that she is transferring to Human Resources
in a new role effective November 29, 2021. Kelley can be present on the December 9th
meeting if appropriate. Kelley is the current designee of Chief Financial Officer Travis Storin
as a GERC member. This designation will need to be changed as she transfers from
Finance and Human Resources. Travis Storin will need to consider naming a new CFO
designee before the December 9th meeting. Staff will meet to address this prior to the
December 9th meeting.
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Another discussion item was addressed. Stephen Comstock was one of the 11 members
who received the letter. Mr. Comstock contacted Nikki questioning why he received the
letters as he was told years ago that he was not eligible to receive any benefit under the
Plan. After Mr. Comstock’s recent inquiry, a letter was discovered in his file that says the
City determined several years ago that Mr. Comstock is not eligible for benefits. The
confusion seems to have resulted from a mistake in the actuary’s file City staff and the
actuary are working to resolve.
Jenny Lopez Filkins requested approval from the committee to consult with outside legal
counsel about this matter. The letter in Mr. Comstock’s file is dated 2012. Jenny estimates
3-4 hours for outside counsel work. Jenny wanted to bring this to the committee’s attention
since the expenditure may be more than $1K. They will also look at GERC meeting minutes
from late 2011 to get more detail.
No concerns noted about the outside counsel expenditure. Clark Mapes made a motion to
approve the expenditure to consult with outside counsel to verify the conclusion regarding
Mr. Comstock’s eligibility to receive GERP benefits. Del Bernhardt seconded the motion to
Approval by roll call; Clark Mapes, Ralph Zentz, Jackie Darner, Del Bernhardt, Kelley
Vodden.
3. Consider Approving the Minutes from the Meeting of October 14, 2021
Clark Mapes proposed several minor changes to the minutes. Del Benhardt made a motion
to approve the October 14, 2021, GERC Meeting minutes as amended by Clark and shared
with the committee. Kelley Vodden seconded the motion.
Approval by roll call; Clark Mapes, Ralph Zentz, Jackie Darner, Del Bernhardt, Kelley
Vodden.
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4. Review Investment Report (Amanda Newton)
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5. Other Business
Members inquired about the hearing process and what they will be reviewing. Jenny Lopez
Filkins clarified that as administrators of the plan they will look at whatever documentation is
submitted and make their decision.
Meeting adjourned at 1:52 pm
Clark Mapes, Chair
Carolyn Koontz, Staff Liaison
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