HomeMy WebLinkAboutRetirement Committee - Minutes - 04/08/2021
General Employees Retirement
Committee
215 N. Mason
2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6788
970.221.6782 - fax
fcgov.com
GENERAL EMPLOYEES’ RETIREMENT COMMITTEE
MINUTES
APRIL 8, 2021
ZOOM
11:00 AM
Committee Members Present: Clark Mapes, Chair
Del Bernhardt
Ralph Zentz
Jackie Darner
Members Absent: Kelley Vodden, Vice Chair
Others Present: Blaine Dunn
Nikki Daniels
Jenny Lopez Filkins
Joel Stewart, Milliman
Carolyn Koontz
Financial Investment News
Rodney Albers
___________________________________________________________________
Meeting called to order at 11:03 am
The Committee Chairperson, Clark Mapes, and the staff liaison, Nikki Daniels consulted and
determined that the Committee will conduct this meeting in whole or in part by remote
technology so as to provide reasonably available participation by members of the Committee
and observation by the public, consistent with the requirements of Ordinance No. 79, 2020,
because meeting in person would not be prudent for some or all persons due to the current
public health emergency.
1. Citizen Participation and Plan Member Comments - none made or noted
2. Plan Participation Updates (Blaine Dunn) - Statements will be mailed out to all active
members within the next few days by Nikki Daniels. Statements were prepared by Joel
Stewart, Milliman.
3. Consider approving the minutes from the meeting of March 11, 2021.
A motion to approve the minutes was made by Del Bernhardt. Ralph Zentz seconded the
motion. Minutes approved as presented via rollcall: Jackie Darner, Ralph Zentz,
Del Bernhardt, and Clark Mapes.
DocuSign Envelope ID: 2D4DB88D-F6F2-41C4-AC61-47F614BA1C4D
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4. HR Liaison Change (Blaine Dunn)
Changed from Joaquin Garbiso to Nikki Daniels. Welcome to Nikki.
5. Discuss Department of Labor (DOL) Resource for Locating Missing Plan Participants
(Blaine Dunn)
Guidance regarding possible red flags include:
1) The plan has more than a small number of missing or nonresponsive participants.
2) The plan includes more than a small number of terminated vested participants who have
reached normal retirement but have not started receiving their benefits in the plan.
3) The plan has missing, inaccurate, or incomplete contact and/or Census information,
such as missing addresses, emails, birth date information, spouse information, or
incomplete social security numbers.
4) The plan does not have sound policies relating to returned or undeliverable mail or
uncashed checks.
Best Practices document published by the DOL to be distributed via email by Jenny Lopez
Filkins.
6. Termination Refund Forgiveness (Blaine Dunn)
Issue is to forgive or continue to pursue repayment - Payment made on the 25th of the month
member passed between the 25th and the end of month – as a result a $74.50 over payment
was made. Del Bernhardt, Jackie Darner and Clark Mapes would like to move forward with
forgiveness.
Motion to forgive the $74.50 termination overpayment made by Del Bernhardt. Motion
seconded by Ralph Zentz.
Motion approved via rollcall: Jackie Darner, Ralph Zentz, Del Bernhardt, and Clark Mapes.
DocuSign Envelope ID: 2D4DB88D-F6F2-41C4-AC61-47F614BA1C4D
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7. Quarterly Investment Report (Blaine Dunn)
8. Other Business:
Blaine will reach out to our partners at Innovest to schedule annual fiduciary training for the
GERC. We were not able to schedule this training last year due to Covid.
Meeting adjourned at 11:45 am
Clark Mapes, Chair
Carolyn Koontz, Staff Liaison
DocuSign Envelope ID: 2D4DB88D-F6F2-41C4-AC61-47F614BA1C4D