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HomeMy WebLinkAboutGolf Board - Minutes - 02/10/2021 Golf Board TYPE OF MEETING – (REGULAR) February 10, 2021 6:00 PM Zoom Meeting 02/10/21 – MINUTES Page 1  1. CALL TO ORDER  Kathy Meyer called the meeting to order at 6:00 PM 2. ROLL CALL  Board Members Present o Patrick Dawson o Michael Hardisty o Ross Liggett o Kathy Meyer o James Penland o John Litel o Jon Schmunk  Board Members Absent o All members were present.  Staff Members Present o Rob Dahl o Josh Evans o David McCLeave o Scott Phelps o Dawn Worth 3. AGENDA REVIEW  The Board welcomed John Litel. John mentioned that he previously worked for the City of Fort Collins for 12 years in the Recreation Department. During that time, John provided Marketing support to the Golf Department. John is an active player & advocate for our city golf courses.  Scott asked to review the Work Plan under Other Business. 4. CITIZEN PARTICIPATION  No citizen participation 5. APPROVAL OF MINUTES On a motion by James Penland, seconded by Patrick Dawson, the Board voted (7:0) to BOARD NAME TYPE OF MEETING – (REGULAR) 02/10/21 – MINUTES Page 2  approve the January 13, 2021 Minutes. 6. UNFINISHED BUSINESS  Youth Scholarships Scott mentioned that the subcommittee met last week. They will be meeting with Nina Bodenheimer, Director of City Give, on March 4. City Give is a municipal philanthropic initiative to create a formalized structure for charitable giving. We feel that Nina will be a beneficial resource for what we are trying to achieve with our Youth Scholarship Program. Reduced Fees Scott mentioned that the Golf Professionals met individually & provided a list of suggestions.  Reduce the Junior fee to $9. o Encourage them to get signed up for the Youth on Course Program & PGA Junior League  Charge Staff pricing for range balls  Offer Adults the twilight fee.  Free rental clubs, while supplies last. Scott stated that we will be working closely with the Recreation Department to get the Reduced Fee Program started this year & we plan to implement the Scholarship Program in 2022. Kathy asked how we will determine when they need to renew their applications. Scott said that we will base our expiration dates off Recreation’s. He reminded the Board that we will receive the eligibility list from Recreation, which will include the expiration dates. We will also need to determine how to manage this in our new system. He will update the Board again at the March meeting.  POS/Tee Sheet update Scott informed the Board that we are working through the credit card processing issues. He explained that the vendors indicated that they would be able to work with our current credit card processor & unfortunately that is not the case. We are hoping to get this resolved & have a vendor selected soon so we can start training before we really get into the season. Scott will update the Board in March.  Southridge Pond Expansion Scott said they began the dredging operation & the company providing the liner will be out next week. He mentioned that the cold weather may pose an issue, but so far things are going as planned.  Staffing update at CP9 & Southridge BOARD NAME TYPE OF MEETING – (REGULAR) 02/10/21 – MINUTES Page 3  Scott reminded the Board that Jordan Diede was selected as the additional Assistant Superintendent at City Park Nine. He mentioned that Jordan & Ralph will be sharing the position. We are still trying to split up the responsibilities, but overall, they will be making decisions together. Scott stated that he will still be overseeing their major maintenance projects. He said that Patrick McGowan has decided to move over to Southridge so we will be advertising for the Technician vacancy at City Park Nine.  Irrigation System Renovation Scott said we are continuing to move forward with our plans. Finance has suggested that we get the RFP. They feel this will assist us with getting the bonds in place since we will have a firm bid. Scott mentioned that we need to get the drawings updated prior to submitting the proposal. He said in the current proposal we have dredging & lining the other two ponds at Southridge. Scott stated that the pump stations will also have new buildings over them, which will require permitting. He informed the Board that the new system has pipes that will have to go under the street & ditch crossings. These will also require a permit. Scott said he spoke with our designer & he is ready to go & we are hoping to have the RFP out in a month.  Tree Trimming at Collindale Kathy mentioned that she saw the notice on Social Media. Scott said Forestry prefers to get out & trim the city trees every 3-5 years. He mentioned that they have not been out to Collindale since 2013. Scott said they have a staff of 30 individuals going out to trim & remove 22 trees. He stated that we will be required to shut down 9 holes at a time for safety measures. 7. NEW BUSINESS  Southridge Maintenance Josh Evans, Southridge Superintendent, reviewed the list & photos of their 2020 projects. He mentioned that they used brown siding to match the clubhouse.  Tree Pruning and Removal  New Irrigation System Design  Audubon Recertification  Improved Clubhouse Appearance  Improved Topdressing Program  Shop and Yard Clean up  Wash Pad Completion  Driving Range Net Completion  Pin Sheet Transition  Maintenance Shop Painting and Repair BOARD NAME TYPE OF MEETING – (REGULAR) 02/10/21 – MINUTES Page 4   Fossil Creek Pump Motor Replacement  Signage Improvements Josh mentioned that they are looking forward to 2021. He reviewed their anticipated projects. Josh mentioned that Steve does a great job keeping their equipment well maintained.  Greens Rollers  Fairway Mowers  Golf Carts  Driving Range Spruce Up  Bunker Maintenance  9 Pond Renovation  Irrigation System Installation  Continue to chip away at detail improvement.  Cart Path repair and improvements  Cart Barn Wash Pad  Continue Signage Improvements  Southridge Food & Beverage Concessionaire Rob Dahl, Southridge Food & Beverage Concessionaire, mentioned that 2020 was a tough year for various reason, but they managed to make it through. He reviewed their challenges & projects.  No Tournaments  This was a big impact on them financially.  Unexpected expenses, like sanitation supplies & masks  Difficulties with hiring when people can make as much receiving unemployment.  Supply chain issues  Low occupancy since the seating outdoors was limited as well.  Music at the course.  Hoping to have more music during the 2021 season.  Flowers on the patio to create a more welcoming environment. Rob informed the Board that their sales were down approximately 10-15%. He stated that he was appreciative that the city provided some rent relief. Rob mentioned that they got a new Point of Sale system. He said they are thankful to be financially sound moving forward. Rob & his staff are excited for the 2021 season & they are hoping for a more normal season.  Southridge Maintenance BOARD NAME TYPE OF MEETING – (REGULAR) 02/10/21 – MINUTES Page 5  Dave McCleave, Southridge Golf Professional, mentioned that he is in his 13th year at Southridge & his 18th year with the city. He mentioned that he was able to retain all of his staff during COVID. Dave provided a recap of 2020.  Tournaments o No Shotgun o Big & Small events were unable to start in April. o Invite was cancelled. o Northern Colorado Women’s Open was cancelled. o GLOW golf was at 50% capacity. o Men’s City Championship took place in July.  Had a good turnout.  Volunteer/Staff major stresses  Leagues, impact by league losses o Start dates pushed into June. o Around 4,500 rounds lost. o Only a few played longer into the fall.  Tee Times were full, open to close.  Junior Golf o Youth on Course o Junior Golf Academy o PGA Junior League o USGA Junior Girls Site Dave mentioned that they will continue to focus on Junior Golf. He mentioned that Kathy is a great asset to the course.  Teaching Academy o Junior Camps hosted 178 for 3-4 75-minute sessions. o Fall PGA Junior League, 6 1-hour sessions & 6 9-hole matches. o USGA Junior Girls, 72 participants, (7)1-hour sessions from June to August. Dave reviewed their 2021 goals.  Continue great customer service.  Host Shotgun Tournaments  Staff Training on use of new POS.  Expand marketing using new POS and Social Medias  Survive new irrigation system install. Josh mentioned that Dave & his staff did a great job supporting their projects. He said it’s great working with such a great team. Kathy said it is nice to see good teamwork. The Board thanked the Southridge staff for their efforts & hard work during this challenging year. BOARD NAME TYPE OF MEETING – (REGULAR) 02/10/21 – MINUTES Page 6  8. ROUNDS REPORT/FINANCIAL UPDATE The Board reviewed the rounds report. We are excited to have reached 80,000 rounds in 2020 & we are hoping to achieve that as well in 2021. Scott reviewed the Financial Report & mentioned that we did well considering we were closed almost all of January through April. He said we ended the year with $481,326 Net Revenue. After reopening green fees & carts rebounded well. Our Premier Card sales increased; however, our Annual Pass sales decreased. Scott stated that this was likely due to the uncertainly of COVID. Our Driving Range revenue rebounded as well. The retirement of higher paid Superintendents & hourly hiring created a savings in personal services. Scott said spending has been limited due to the uncertain effects of the pandemic. Most of our equipment replacement was delayed to 2021. 9. OTHER BUSINESS The Board reviewed the 2021 Work Plan & updated the BFO & fee discussions. 10. ADJOURNMENT On a motion by Kathy Meyer, seconded by Jon Schmunk, the Board adjourned at 8:15.