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HomeMy WebLinkAboutCommunity Development Block Grant Commission - Minutes - 05/14/2020 CDBG COMMISSION SPECIAL MEETING Thursday, May 14, 2020, 4:00pm Remote / Online via Zoom due to COVID-19 5/1 4 /2020 – MINUTES Page 1 1. CALL TO ORDER • At 4:04 PM the meeting was called to order by Josh Johnson. 2. ROLL CALL • Board Members Present o Michael Kulisheck o Nick Verni- Lau o Serena Thomas o Olga Duvall o Josh Johnson o Steve Backsen o Sara Maranowicz o Pat Hastings • Staff Members Present o Adam Molzer, Staff Liaison, CDBG Commission – City of Fort Collins o Beth Rosen, Social Sustainability – City of Fort Collins o Janet Freeman, Social Sustainability – City of Fort Collins o Hannah Tinklenberg, Social Sustainability – City of Fort Collins (Minutes) o Victoria Shaw, City of Fort Collins Due to the duration and extent of the housing and human services preliminary grant review, the summary of the meeting reflected in the minutes below may not include all details of the CDBG Commission’s discussion. For further information, details and insight, video recording resources are available by contacting the CDBG Commission staff liaison. 3. AGENDA REVIEW Mr. Johnson read remote session instructions for the Community Development Block Grant Commission (“CDBG”) and public attendees. The Commission accepted the agenda without modification. DocuSign Envelope ID: B9F2260F-831E-43EF-A0B8-E486ED0BF86F CDBG COMMISION SPECIAL MEETING 5/1 4 /2020 – MINUTES Page 2 4. PUBLIC PARTICIPATION • Heather Thurston • Christina Taylor • Glenda Shayne • Jason Morgan • Lauren Leary • Margaret Long • Robin Philips • Sharlene Johnson • Tim McLemore • Dorothy Farrel • Dave Swinehart • Annette Zacharias • Carrie Olenick • Jenny Maeda • Holly LeMasurier • David Rout • Kelly Evans No public comments. 5. UNFINISHED BUSINESS • None. 6. NEW BUSINESS Mr. Molzer provided a review of total funding requested ($1.75 million) and funding available ($1.15 million). After housing deliberations, there was an analysis of funding and a review of a recent HUD waiver that removes the ceiling on the amount of CDBG funding for Human Services, adding an additional $82,000 to allocate for human services. Mr. Molzer reviewed the characteristics and the scorecard criteria and ranking spreadsheet. He noted that funding recommendations will go before council in June and grants will begin October 2020. Victoria Shaw was introduced to provide an overview of score rankings. She noted that score standard deviations were evaluated and that adjustment to scores was not necessary. She announced a conflict of interest for her board role with an application, therefore an equitable process was used to analyze rankings (by number, not organization name). Five natural breaks were determined with one application on the bubble between two breaks. Funding bands are displayed at 85%, 60%, 40%, and 0%, DocuSign Envelope ID: B9F2260F-831E-43EF-A0B8-E486ED0BF86F CDBG COMMISION SPECIAL MEETING 5/1 4 /2020 – MINUTES Page 3 and will be used as baseline discussion points. Order is to begin at the top of the list with each proposal open to further discussion. Funding recommendations will be made with a first motion, second motion, and friendly amendments are permitted. • Deliberations to Formulate Funding Recommendations – Human Services GREEN SCORE BAND: HS-27, 19, 23, 4, 22, 21, 37, 6, 36, 5, 8, 45 HS-27: Neighbor to Neighbor – Homelessness Prevention Services Motion by Mr. Johnson to fund at $120,000. Seconded by Ms. Thomas. The motion passed unanimously 8-0. HS-19: Family Housing Network Motion by Mr. Hastings to fund at $30,000. Seconded by Mr. Verni-Lau. The motion passed unanimously 8-0. HS-23: Homeward Alliance – Murphy Center Programs Motion by Mr. Hastings to fund at $30,000. Seconded by Mr. Backsen. The motion passed unanimously 8-0. HS-4: Boys and Girls Clubs – Our Future, Our Programs Motion by Mr. Johnson to fund at $30,000. Seconded by Mr. Kulisheck. Motion passed unanimously 8-0. HS-22: Homeward Alliance – Homeward Alliance Programs Motion by Ms. Thomas to fund at $30,000. Seconded by Ms. Duvall. The motion passed unanimously 8-0. HS-21: Food Bank for Larimer County – Kids Café Motion by Mr. Johnson to fund at $26,000. Seconded by Mr. Backsen. The motion passed unanimously 8-0. HS-37: The Family Center / La Familia Motion by Mr. Kulisheck to fund at $64,000, seconded by Mr. Hastings. Motion passed unanimously 8-0. HS-6: CASA of Larimer County – Harmony House Motion by Mr. Hastings to fund at $40,000. Seconded by Ms. Maranowicz. Motion passed unanimously 8-0. DocuSign Envelope ID: B9F2260F-831E-43EF-A0B8-E486ED0BF86F CDBG COMMISION SPECIAL MEETING 5/1 4 /2020 – MINUTES Page 4 HS-36: Teaching Tree Early Childhood Learning Center Motion by Mr. Johnson to fund at $72,000. Seconded by Mr. Kulisheck. Motion passed unanimously 8-0. HS-5: CASA of Larimer County – Court Appointed Advocates Motion by Mr. Hastings for $40,000, seconded by Mr. Backsen. Friendly amendment by Ms. Thomas to fund at $45,000, accepted by Mr. Hastings and Mr. Backsen. Motion passed unanimously 8-0. HS-8: Catholic Charities – Mission Shelter Motion by Ms. Duvall to fund at $65,000. Seconded by Mr. Verni-Lau. Motion passed unanimously 8-0. HS-45: Volunteers of America – Handyman Program Motion by Mr. Kulisheck to fund at $7,500. Seconded by Mr. Backsen. Friendly amendment by Mr. Hastings for $9,000, accepted by Mr. Kulisheck and Mr. Backsen. Second friendly amendment by Ms. Thomas to fund at $13,000, accepted by Mr. Hastings, Mr. Kulisheck, and Mr. Backsen. Motion passed unanimously 8-0. Discussion: Ms. Thomas asked if scoring averages with low funding or zero funding recommendations are included in the average. Adam confirmed that averages include all commission member recommendations. BLUE SCORE BAND: HS-26, 13, 43, 46, 30, 39, 31, 1, 35, 7, 11, 38, 32, 28, 40 HS-26: Meals on Wheels for Fort Collins Motion by Mr. Johnson to fund at $23,000. Seconded by Mr. Verni-Lau. Friendly amendment by Mr. Kulisheck for $29,000, accepted by Mr. Johnson and Mr. Verni- Lau. Motion passed unanimously 8-0. HS-13: Crossroads Safehouse – Advocacy Project Motion by Mr. Verni-Lau to fund at $40,000. Seconded by Mr. Kulisheck. Motion passed unanimously 8-0. DocuSign Envelope ID: B9F2260F-831E-43EF-A0B8-E486ED0BF86F CDBG COMMISION SPECIAL MEETING 5/1 4 /2020 – MINUTES Page 5 HS-43: United Way of Weld County Motion by Mr. Hastings to fund at $13,000. Seconded by Ms. Duvall. Motion passed unanimously 8-0. HS-46: Volunteers of America – Meals Delivery Motion by Mr. Hastings to fund at $25,000. Seconded by Mr. Backsen. Motion passed unanimously 8-0. HS-30: Project Self-Sufficiency – Self Power Motion by Ms. Maranowicz to fund at $21,000. Seconded by Mr. Verni-Lau. Motion passed unanimously 8-0. Discussion: Mr. Backsen commented that applicant indicated in the request that $35,000 was a firm minimum. Mr. Molzer confirmed with the Executive Director in advance of deliberations that the organization would accept a grant less than the requested minimum amount. Mr. Hastings noted that applicant was funded at less last year. HS-39: The Salvation Army – Rent and Utility Assistance Motion by Mr. Johnson to fund at $12,000. Seconded by Mr. Backsen. Motion passed unanimously 8-0. HS-31: Respite Care – Childcare Scholarships Motion by Mr. Johnson to fund at $27,000. Seconded by Ms. Maranowicz. Friendly amendment by Mr. Backsen for $30,000, accepted by Mr. Johnson and Ms. Maranowicz. Motion passed unanimously 8-0. HS-1: A Little Help – A Little Help in Fort Collins Motion by Ms. Maranowicz to fund at $21,000. Seconded by Mr. Verni-Lau. Motion passed unanimously 8-0. HS-35: SummitStone Health Partners – Services at Murphy Center Motion by Ms. Thomas to fund at $20,000. Seconded by Mr. Johnson. Motion passed unanimously 8-0. HS-7: Catholic Charities – Senior Services Motion by Ms. Thomas to fund at $27,000. Seconded by Ms. Duvall. Motion passed unanimously 8-0. DocuSign Envelope ID: B9F2260F-831E-43EF-A0B8-E486ED0BF86F CDBG COMMISION SPECIAL MEETING 5/1 4 /2020 – MINUTES Page 6 HS-11: ChildSafe Colorado – Child Sexual Abuse Treatment Program Motion by Ms. Maranowicz to fund at $32,000. Seconded by Mr. Backsen. Motion passed unanimously 8-0. HS-38: The Matthews House – Youth and Family Center Motion by Mr. Johnson to fund at $25,000. Seconded by Ms. Maranowicz. Motion passed unanimously 8-0. HS-32: Sexual Assault Victim Advocate Center – Sexual Assault Victim Services Motion by Mr. Verni-Lau to fund at $30,000. Seconded by Mr. Backsen. Motion passed unanimously 8-0. HS-28: Neighbor to Neighbor – HomeShare Motion by Ms. Duvall to fund at $22,000. Seconded by Mr. Verni-Lau. Motion passed unanimously 8-0. Discussion: Mr. Hastings commented that the program has been heavily invested with City funds but serves relatively low people. The commission is looking forward to seeing the program grow. HS-40: Turning Point – Crisis Intervention Services Motion by Ms. Maranowicz to fund at $17,000. Seconded by Mr. Verni-Lau. Motion passed unanimously 8-0. Mr. Johnson called for a 10-minute break. Called back to order by Mr. Johnson at 5:46 PM. LIGHT ORANGE SCORE BAND: HS-14, 17, 29, 44, 34, 41, 9 Commission agreed to raise the scoring average percentage of the light orange band from 40% to 50%. HS-14: Disabled Resource Services – Access to Independence Motion by Ms. Maranowicz to fund at $20,000. Seconded by Mr. Hastings. Motion passed unanimously 8-0. HS-17: Elderhaus Adult Day Program – Community Basd Therapeutic Care Motion by Mr. Backsen to fund at $30,000. Seconded by Ms. Duvall. Motion passed unanimously 8-0. DocuSign Envelope ID: B9F2260F-831E-43EF-A0B8-E486ED0BF86F CDBG COMMISION SPECIAL MEETING 5/1 4 /2020 – MINUTES Page 7 HS-29: Plan de Salud del Valle Motion by Ms. Maranowicz to fund at $50,000. Seconded by Mr. Kulisheck. Motion passed 7-1. Opposed by Mr. Johnson. HS-44: Voices Carry CAC – Forensic Services Motion by Ms. Thomas to fund at $15,000. Seconded by Ms. Maranowicz. Motion passed unanimously 8-0. HS-34: SummitStone Health Partners - Community Behavioral Health Treatment Program (CBHT) Motion by Ms. Thomas to fund at $20,000. Seconded by Mr. Verni-Lau. Motion passed unanimously 8-0. HS-41: UCHealth Northern Colorado Foundation Motion by Mr. Verni-Lau to fund at $10,000. Seconded by Ms. Maranowicz. Friendly amendment by Mr. Kulisheck for $12,500, accepted by Mr. Verni-Lau and Ms. Maranowicz. Motion passed unanimously 8-0. Discussion: This program is a possible duplication of services. Given priority of food stability in the community, the commission agreed that this program connected access to food with healthcare. Commission requested funding be specific for egg, milk, and protein products. HS-9: Center for Family Outreach – Family Intervention Specialist Motion by Mr. Backsen to fund at $12,000. Seconded by Mr. Kulisheck. Friendly amendment by Mr. Johnson for $13,000, accepted by Mr. Backsen and Mr. Kulisheck. Motion passed unanimously 8-0. RED SCORE BAND: HS-12, 25, 20, 42 DocuSign Envelope ID: B9F2260F-831E-43EF-A0B8-E486ED0BF86F CDBG COMMISION SPECIAL MEETING 5/1 4 /2020 – MINUTES Page 8 HS-12: HS-12: Colorado Health Network – NCAP – Food and Transportation Assistance Motion by Mr. Kulisheck to fund at $0. Seconded by Mr. Johnson. Motion passed 6-2. Opposed by Mr. Verni-Lau and Mr. Backsen. Discussion: Committee members discussed the application scoring average falls below the threshold for funding and doesn’t score high enough to justify increasing the recommended average. Mr. Molzer clarified that for three consecutive years this organization has not used entire funding received. HS-25: Light of the Rockies Christian Counseling Center – Suicide Prevention Motion by Mr. Verni-Lau to fund at $0. Seconded by Steve Backsen. The motion passed 7-1. Opposed by Mr. Hastings. HS-20: Feeding Our Community Ourselves – Hospitality Specialist – FOCO Café Motion by Mr. Kulisheck to fund at $0. Seconded by Mr. Hastings. The motion passed unanimously 8-0. Discussion: Program is a great concept, but funding could be used elsewhere with more immediate effect. HS-42: United Way of Larimer County Motion by Mr. Johnson to fund at $0. Seconded by Mr. Backsen. Motion passed 6-1-1. Opposed by Ms. Duvall. Mr. Hastings abstained. Discussion: Commission agreed that it is difficult to understand how many Fort Collins residents are served through this program. ORANGE SCORE BAND: HS-24, 33, 10, 16, 18, 2, 15 HS-24: Larimer County Partners – One to One Mentoring Motion by Mr. Hastings to fund at $5,000. Seconded by Mr. Verni-Lau. The motion passed 7-1. Opposed by Mr. Kulisheck. HS-33: Sexual Assault Victim Advocate Center – Prevention Education Motion by Ms. Maranowicz to fund at $14,000. Seconded by Mr. Hastings. The motion passed unanimously 8-0. DocuSign Envelope ID: B9F2260F-831E-43EF-A0B8-E486ED0BF86F CDBG COMMISION SPECIAL MEETING 5/1 4 /2020 – MINUTES Page 9 HS-10: Children's Speech & Reading Center – Family Motion by Mr. Hastings to fund at $10,000. Seconded by Ms. Maranowicz. The motion passed unanimously 8-0. HS-16: Easterseals Colorado – Fort Collins Employment Services Motion by Mr. Hastings to fund at $5,000. Seconded by Olga Duvall. Motion failed 2–6. Opposed by Mr. Johnson, Mr. Kulisheck, Mr. Verni-Lau, Ms. Maranowicz, Ms. Thomas, and Mr. Backsen. Mr. Johnson motioned to fund at $0. Seconded by Mr. Kulisheck. Motion passed 7-1. Opposed by Mr. Hastings. HS-18: Ensight Skills Center – Low Vision Rehabilitation Program Motion by Mr. Backsen to fund at $5,000. Seconded by Mr. Hastings. The motion passed unanimously 8-0. Discussion: This program is an efficient organization with high-impact and low-cost. The ability to see is a significant quality of life issue. HS-2: Alliance for Suicide Prevention Motion by Mr. Johnson to fund at $5,000. Seconded by Ms. Duvall. The motion passed unanimously 8-0. HS-15: Early Childhood Council of Larimer County Motion by Ms. Thomas to fund at $10,000. Seconded by Ms. Duvall. The motion passed unanimously at 8-0. All proposals were discussed, and funding amounts recommended. The Commission discussed how to divide remaining balance of $15,498. HS-27: Neighbor to Neighbor – Homelessness Prevention Services Mr. Johnson made a motion to take remaining balance of $15,498 available and apply to Neighbor to Neighbor for a total of $135,498. Seconded by Ms. Thomas. Motion passed unanimously 8-0. Motion by Mr. Johnson to approve the FY2020 Human Service funding recommendations. Seconded by Mr. Verni-Lau. Motion passed unanimously 8-0. The Commission discussed the potential need to proportionately decrease grant amounts should the City’s General Fund and Keep Fort Collins Great funds (KFCG) not meet forecasted expectations due to the COVID-19 crisis. Approximately 85% of funding available comes from City resources and 15% comes from HUD federal funding. Mr. Molzer explained that the scale approach would decrease grant amounts DocuSign Envelope ID: B9F2260F-831E-43EF-A0B8-E486ED0BF86F CDBG COMMISION SPECIAL MEETING 5/1 4 /2020 – MINUTES Page 10 of all organizations receiving funds through the General Fund and KFCG by the same proportionate amount. Organizations receiving federal funding would be exempt. No funding amount would drop below $5,000. Motion by Mr. Johnson to approve a proportional decrease, should it be needed, for FY2020 grants receiving City funds. Seconded by Mr. Backsen. Motion passed unanimously 8-0. 7. COMMISSION MEMBER REPORTS • None. 8. OTHER BUSINESS • Mr. Molzer shared that a 360 review on the grant recommendation process will be requested at the next regular meeting on June 10, 2020. At this time, it is uncertain whether the meeting will be held in-person, by teleconference (Zoom), or a hybrid. Ms. Maranowicz asked if there will be other options to provide feedback, being mindful that ongoing time commitments to join boards and commissions may be barrier for some people and may limit the ability to diversity the committees. • As chair of the CDBG Committee, John Johnson will attend the City council meeting for recommendations on June 16, 2020 at 6:00. Applicants will receive notification of recommendations to Council. 9. NEXT MEETING • Regular Meeting • Wednesday, June 10, 2020 | Time and Location TBD 10. ADJOURNMENT • Meeting adjourned by Mr. Johnson at 7:41 PM. EXPLAINATION OF WHY NEW BUSINESS ITEMS ARE REQUIRED TO BE CONSIDERED AT THIS SPECIAL MEETING CONVENED ON ZOOM: The grant evaluation process conducted by the CDBG Commission occurs each spring and includes funding recommendations for the City's use of federal HUD dollars to support affordable housing projects and human services programs. HUD has a firm deadline in mid-August that must be met. Working back from the mid-August HUD deadline, we arrive at dates in mid-May for the latest possible meeting options for the CDBG Commission to conduct their business. This timeline is dictated by public review period and publishing requirements, City Council summer meeting dates, Agenda Item Summary submission deadlines, and the necessary time required for staff to assemble and disseminate the funding recommendation information. DocuSign Envelope ID: B9F2260F-831E-43EF-A0B8-E486ED0BF86F CDBG COMMISION SPECIAL MEETING 5/1 4 /2020 – MINUTES Page 11 Minutes were finalized and approved by the CDBG Commission on ____________________ City of Fort Collins Staff Liaison: ____________________________________________ Adam Molzer DocuSign Envelope ID: B9F2260F-831E-43EF-A0B8-E486ED0BF86F September 16, 2020