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HomeMy WebLinkAboutGolf Board - Minutes - 03/11/2020 Golf Board TYPE OF MEETING – (REGULAR) March 11, 2020 6:00 PM 413 South Bryan Avenue 03/11/20 – MINUTES Page 1 1. CALL TO ORDER • Kathy Meyer called the meeting to order at 6:00 PM 2. ROLL CALL • Board Members Present o Michael Hardisty o Kathy Meyer o James Penland o Jon Schmunk o Tom Rock • Board Members Absent o Ross Liggett o Bob Pawlikowski – moved to the Affordable Housing Board • Staff Members Present o Elizabeth Blythe o Vince Buelk o Mike Calhoon o Brent Johnson o Scott Phelps o Chris Van Hall o Dawn Worth • CB & Potts Staff o Kevin o Erika 3. AGENDA REVIEW • Scott moved up the Board Communication Protocol discussion. 4. CITIZEN PARTICIPATION 5. APPROVAL OF MINUTES On a motion by James Penland, seconded by Tom Rock, the Board voted (5:0) to approve the February 12, 2020 Minutes. Amendments were sent prior to the meeting. BOARD NAME TYPE OF MEETING – (REGULAR, WORKSESSION, SPECIAL) 03/11/20 – MINUTES Page 2 6. UNFINISHED BUSINESS • Disc Golf Event Scott informed the Board that we had 153 participants in the Disc Golf event at City Park Nine. The event brought in $2,220 in greens fees. Scott reminded the Board that we had to pay them $1,000 for equipment rental, promoting the event, setting up the course layout, & taking all the tee times. Overall, the city collected a little over $1,000, on a day that the course was closed. Scott stated that Matt had $1,400 in beverage sales. They also sold $800 in merchandise. He mentioned that Matt was given the opportunity to sell the merchandise in the Pro Shop but chose not to. Kathy asked if the Mayor attended. Scott mentioned that the Mayor was invited but was unable to attend. Scott said we are planning to offer disc golf during our spring aeration. However, we will not be running it like an event. He mentioned that we will have to pay them for the equipment rental again, but we will be charging $15 green fees and $11 for carts. The Northern Colorado Disc Golf Club will promote it on their Facebook page as well. This will be a good opportunity to see what the general interest would be. • CB & Potts update The contract with CB & Potts has been signed. We are in the process of finalizing the cleaning & preventative maintenance portion of the contract. • Irrigation Design update Scott said we are getting our quotes back from Brian and by the next meeting we should have a better understanding of the process. 7. NEW BUSINESS • Board Communication Protocol Elizabeth Blythe, Senior Public Engagement Coordinator for the City Clerk’s office, and Chris Van Hall, Assistant City Attorney, attended the meeting to review Board communication protocol. Chris mentioned that he & Elizabeth have been working on this for all Boards & Commissions. They are looking at ways to provide training & to answer any questions the Boards might have. Chris explained that the Code is where Council gives authority & functions to the Golf Board. Elizabeth explained how to access the Code through the city’s website. Chris stated that the Boards & Commissions Manual is the city-wide policy that provides expectations of all Boards & Commissions. The Bylaws is the internal piece, which can be updated by the Board as they deem necessary. The Work Plan is updated annually & helps Boards stay on track. This document is also provided to Council, so they are aware of what the Boards are discussing. Kathy asked what the protocol is for the Board to communicate with Council. Chris explained that Board Members can contact Council directly as a citizen. However, as a Board you need to agree on what is being provided to Council & this BOARD NAME TYPE OF MEETING – (REGULAR, WORKSESSION, SPECIAL) 03/11/20 – MINUTES Page 3 should go through your Staff Liaison as well. He reminded the Board that an open meeting is 3 or more Board Members, and this also includes discussion through email. Chris told the Board that they are welcome to reach out to him should they have any questions. Elizabeth reviewed the recruitment process to fill the Board’s vacancy. She explained that Reimagining Boards & Commissions is a Council priority. They are taking a recommendation to Council in June. Elizabeth also mentioned that they are transitioning to have all Boards & Commissions interactions moved to Engage. She informed the Board that their Periodic Review is due this year. Due to the Golf Outings taking place May-July, she is suggesting that the questionnaire be completed at the April meeting. • Collindale Staff updates Vince Buelk, Collindale Golf Professional, reviewed his staff. He mentioned that they have a great relationship with CB & Potts, so he is excited that they have renewed their contract. He also mentioned that they are very excited to have Brent Johnson back at Collindale. Vince said they had a successful 2019 season and they are gearing up for 2020. o The Collindale staff is like family & customers enjoy being treated like that as well. o Shop staff, Starters on the 1st tee and our course advisors inform and help golfers to maintain a good pace of play. o Fully stocked Golf Shop and our prices matching the big box stores. o Have some of the best greens in Colorado. They are continuing to grow the game & attract more golfers to Collindale. o June 2019 - We hosted the first Women's Golf Day in Northern Colorado and had 100 ladies show up to our inaugural event. o 2019 - The new addition of Chief Filmalter brought with him extensive knowledge of the game, the swing, clubfitting, and junior programs. o 2019 - Coach Chief ran the first ever PGA Junior League at Collindale, and we competed against Southridge, Pelican Lakes, and Fort Collins Country Club. We had a summer and fall season! (2020 looks the same currently) o Senior Clinic o Advanced Junior Program Vince reviewed the events they are adding at the Golf Academy o Jr Golf Academy and PGA Jr League – 400+ Juniors per year offering over 32 classes BOARD NAME TYPE OF MEETING – (REGULAR, WORKSESSION, SPECIAL) 03/11/20 – MINUTES Page 4 o Ladies Only classes throughout the summer o Get Golf Ready – beginner golf classes o Clubfitting – ensuring customers are buying clubs that fit them New events for 2020. o Birdie Alliance Program o Youth on Course o Disc Golf o Carts allowed during Twilight o 18 hole Twilight Vince said they had a successful league & tournament season in 2019. He reviewed the 2020 league & tournament schedule. o Estimate that the 12 leagues will bring in roughly 15,282 rounds. o Estimate that the 28 events will bring in roughly 2,700 rounds. Vince & his staff are excited & eager for the 2020 season. Kevin Sheesley mentioned that they are in their 11th year at Collindale. He reviewed the history of CB & Potts o Present in Fort Collins since 1974 and holds a dear spot in the hearts of CSU alums, Fort Collins natives, and Craft Beer Lovers o CB & Potts Brewery is the 4th oldest Craft Brewery in Fort Collins and our Bigger, Better, Fresher beers have won over 68 GABF medals and over 202 medals nationwide o CB & Potts Brewery is proud to provide guests our award-winning beers available on the golf course every day Kevin mentioned that they have received Best of Fort Collins. o CB & Potts Restaurant has been featured in several publications as one of the most scenic and beautiful patio settings in Fort Collins. o We are dedicated to exceptional service and gracious hospitality from our professional staff for all of our guests. o Daily features, great pricing, and weekly patio music give all guests a reason to return Kevin stated that their partnerships with the Collindale staff is important to their success at Collindale. o CB & Potts is proud to partner with PGA Professional Vince Buelk for a second year. o We are constantly bringing new ideas to the table to improve the overall guest BOARD NAME TYPE OF MEETING – (REGULAR, WORKSESSION, SPECIAL) 03/11/20 – MINUTES Page 5 experience and attract new guests. o In 2020 we will continue the use of our 19th hole secondary outdoor service station o Service on the lower patio will shift to a “fast casual” type concept that helps get the golfer on their way 2019 Review: o CB & Potts Collindale continues to be one of our most Liked locations on social media o Guests rave about our exceptional service and superior quality food in online reviews o google 4 stars, Facebook 4.3 stars o We continue to improve our successful operations to enhance our CB & Potts brand and market visibility in various channels o In just the first 2 periods of 2019 we are already up 10% over last year’s sales Kevin reviewed their 2020 planned events. o In 2020 we look to hold more special events including, but certainly not limited to o Masters Sundays o Oktoberfest o Cinco de Mayo festivities o 4th of July jam Kevin mentioned that they have some other events they would like to explore for 2020. o Leadership at Potts is going into their 5th and 2nd season along with long time regional leadership o New outdoor elements being added, improved quality of the property o CBPB Beverage carts with many food and drink options for our golfers o CBPB Brews available fresh on the course in cans as well as at our tap house on mulberry o New rewards program that gives 1 for 1 points to dollars spent Kevin said they are always very involved in the community. o The Kristi Visocky Foundation o Animal House Rescue o Food Bank for Larimer County o RamStrength Foundation o Leukemia and Lymphoma Society o ALS Foundation o Shephardson Elementary School BOARD NAME TYPE OF MEETING – (REGULAR, WORKSESSION, SPECIAL) 03/11/20 – MINUTES Page 6 Brent Johnson, Collindale Superintendent, reviewed his staff. He informed the Board that Steve Spotz replaced Casey Anderson. Casey and his family relocated to another state. Brent reviewed their 2019 projects. o #6 Tee Cart Path Project o #8 Green Cart Path Sod Project o #13 Bridge Sod Project Brent then reviewed their anticipated 2020 projects. o Bunker rejuvenation o Clubhouse landscaping repairs o Cart path additions o Look into reducing maintained turf footprint o Use weather station and soil moisture meters o Pumphouse repairs Brent mentioned that during the off season they work on reel & bed knife grinding. They have 36 reels & bed knives that need yearly grind. He explained that these grinders are very important to keeping the best cut on the golf course. Brent reviewed past & present photos to show how far this golf course has come over the years. He mentioned that he & his staff are ready for the 2020 season. • Election of Officers On a motion by James Penland, seconded by Jon Schmunk, the Board voted (5:0) to reappoint Kathy Meyer as Board Chairperson, James Penland as Vice Chairperson and Tom Rock as Board Secretary. • Review Proposed 2021-2022 Golf Fees Scott reviewed the proposed 2021 & 2022 golf fees. He reminded the Board that we survey other courses when determining our fees to assure that we are in line with other courses in the area. Scott mentioned that some of the rates haven’t been increased for quite a while. He reviewed some of the other course rates with the Board. Scott informed the Board that Loveland’s rates aren’t available because they are currently working through some pass issues. Jon asked if the Birdie Alliance program for Super Pass holders has been beneficial. Scott stated that last year at this time we sold 11 & this year we have sold 17. Michael expressed his concerns that our revenues are down, but our expenses continue to increase. Kathy mentioned the importance of remaining competitive. Mike Calhoon reminded the Board that we are required to keep a certain amount in reserves. Michael stated that he was under the impression that our goal is to achieve total cost recovery annually, which is difficult to achieve with this pricing. On a motion by James Penland, seconded by Tom Rock, the Board voted (4:1 – Michael nay) BOARD NAME TYPE OF MEETING – (REGULAR, WORKSESSION, SPECIAL) 03/11/20 – MINUTES Page 7 to approve the proposed 2021-2022 Golf Fees. • Horsetooth Operation Plan FYI Mike reviewed the Horsetooth Outlet Project overview with the Board. He mentioned that this is a necessary maintenance project on the Soldier Canyon Dam outlet. This is the infrastructure that delivers water from Horsetooth Reservoir to the Fort Collins Utilities Water Treatment Facility. He informed the Board that this project is scheduled to begin October 15, 2020 & expected to last roughly 45-60 days. All customers are being asked to stop watering October 1 however, Parks is exempt due to our usage of raw water. Mike said he wanted to inform the Board so they have a better understanding of the projects & so they can help inform the public, should they receive concerns from golfers regarding why we’re still watering. 8. FINANCIAL UPDATE/ROUNDS REPORT Scott reviewed the Financial Report. YTD for February we are down $123,542. It was a significate impact on our revenue with the courses being closed almost all of January & February. Scott mentioned that we are finalizing the range ball advertising contract with Dellenbach, but we lost First National Bank this year, and haven’t been able to find another sponsorship. He mentioned there was an increase in Premier Card purchases, which might be contributed to the change in PT & Non-PT. Michael asked if Scott felt it was beneficial to stay open during the off season. Scott explained that closing during certain months would have a negative effect on the Golf Professionals & the Food & Beverage Concessionaires. He informed the Board that the Golf staff also assists with snow removal in the off season. Mike Calhoon reminded the Board that the Parks Department has assisted the Golf Division, so it has been very beneficial to have Golf staff assisting with snow removal. He mentioned that we are a team, so we help each other out. Kathy said it’s important to look at the overall picture & you don’t want to jeopardize the quality by going down that path. Scott reviewed the Rounds Report. We are down 98.42% from last February, however we have had a good March so far. We are hoping for good weather throughout the 2020 season. 9. OTHER BUSINESS • Presentation to Middle Schools Scott informed the Board that he met with the Junior High Coaches. He mentioned that we will be offering free club rentals season long for players needing clubs. We have set them up with their range cards. Scott also explained the First Green Program to them. He said overall, it was a great meeting & we are excited to get them out on the courses. 10. ADJOURNMENT On a motion by Tom, seconded by Kathy, the Board adjourned at 8:30. BOARD NAME TYPE OF MEETING – (REGULAR, WORKSESSION, SPECIAL) 03/11/20 – MINUTES Page 8