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HomeMy WebLinkAboutParks And Recreation Board - Minutes - 02/27/2020 PARKS AND RECREATION ADVISORY BOARD TYPE OF MEETING – REGULAR Date, Time; February 27, 2020, 5:30pm Location: Senior Center, Prairie Sage 1 2/27/2020 – MINUTES Page 1 1. CALL TO ORDER Jessica MacMillan called the meeting to order at 5:29pm. 2. ROLL CALL • Board Members Present • Jessica MacMillan – Chair • Catherine Carabetta – Vice Chair • Mary Carlson • Ken Christensen • Shari Heymann • Sam Houghteling (left at 6:43pm) • Bob Kingsbury • Mike Novell • Mike Tupa • Staff Members Present • Bob Adams – Director of Recreation • Mike Calhoon – Director of Parks • Matt Day – Sr. Landscape Architect, Park Planning and Development • Salina Hemmen – Business Support III/Board Support 3. AGENDA REVIEW • No changes to the agenda. 4. CITIZEN PARTICIPATION • No citizen participation. 5. APPROVAL OF MINUTES Mike Novell makes a motion to approve the minutes as written. Sam Houghteling seconds Motion passes 9-0 6. UNFINISHED BUSINESS • Respectful Workplace Training Video The video is approximately 43 minutes long and can be found on Engage. This needs to be viewed by each Board member. Those who have completed the training or viewing do not need to watch the video again. Jessica requests that those who have not watched the video complete this by May 1st. PARKS AND RECREATION ADVISORY BOARD TYPE OF MEETING – REGULAR 2/27/2020 – MINUTES Page 2 • Parks and Recreation Master Plan Update – Bob Adams and Mike Calhoon The process began in the fall of 2019. The Needs Assessment portion has just been completed and we are now getting ready for the Priority Setting portion of the process. Summit #1 took place on December 9th and 10th which included site visits with the consultants from Olin. This also included a Technical Advisory Group (TAG) meeting with key staff members and departments within the City. An Advanced Review Committee (ARC) and Super Issues meeting which included several members from different Boards and Commissions members and finally several Key Stakeholder meetings which included representatives and members from several organizations throughout the City. Summit #2 took place February 6th and 7th. There were more Stakeholder and TAG meetings as well as two open houses and three pop-up events. The open houses held at the Lincoln Center and Preston Middle School were well attended with over 180 and 120 people attending, respectively. The three pop-ups were also well attended; however, we had hoped for more, but the weather was an issue. A special ARC meeting was held on February 18th with Olin on the phone and computer presenting results from the open houses and pop- ups. Next steps: on March 9th a special summit with just the department directors will be held. A Spring Summit, dates are still to be determined. On April 14th at the City Council Work Session, Kurt Friesen and Honore Depew will be presenting the update on the Parks and Recreation Master Plan to Council. Board: The ARC meeting had a good variety of people. There was someone from the Youth Advisory Board, Transportation Board, and the Planning and Zoning Board, to name a few. They all thought that someone from CSU should have been included on that group though. Staff: I don’t think they realized that CSU is one of our stakeholders and they are included in that group. The ARC group was designed around advisory boards. There were a lot of good and different perspectives that came from the meeting. Board: There was a comment that CSU was interested in sharing a facility. Staff: We know that we need more facilities, so it will be interesting to see where that leads. 7. NEW BUSINESS • Board Elections – Mike Calhoon Our Board bylaws state that every February we elect a Chair, Co-Chair and Secretary. The Chair is responsible for creating agendas and running the meetings while following Robert’s Rules of Order. The Co-Chair serves as back up to the Chair. Secretary is responsible for managing any written articles and outward PARKS AND RECREATION ADVISORY BOARD TYPE OF MEETING – REGULAR 2/27/2020 – MINUTES Page 3 communication, also serves as back up to the Chair and Co-Chair. The appointment is for one year for each position. • Secretary ▪ Sam nominates Mary Carlson. ▪ Bob K. seconds. ▪ Mary Carlson is elected Secretary with a 9-0 vote. • Co-Chair ▪ Sam nominates Catherine Carabetta. ▪ Bob K. seconds. ▪ Catherine Carabetta is elected Co-Chair with a 9-0 vote. • Chair ▪ Catherine nominates Jessica MacMillan. ▪ Mary seconds. ▪ Jessica MacMillan is elected Chair with a 9-0 vote. 8. BOARD MEMBER REPORTS • FC Bikes – Mike Tupa No meeting in January and February meeting cancelled due to the Transportation Fair being held the same night. December meeting covered the proposed Power Trail crossing at Harmony. Currently the trail stops about a half mile north of Harmony and people are crossing the road on their own. The ideas proposed include a grade separated crossing, an overpass and an underpass. The staff recommendation is for an under pass. A traditional underpass would need to go thirty feet down under Harmony because of utilities. This idea was modified so the road would be built up so the trail could go over the utilities. $3-5 million would be needed for the project, but there is currently no money available. It was suggested to staff that there was more public involvement needed before proceeding with the ideas. Board: Did they think about just adding a crossing to Harmony? Board: They did, but they didn’t want the crossing to affect traffic. 9. OTHER BUSINESS • Recreation Update – Bob Adams Mass registration for Spring programs was on February 11th and 13th. It was our best Spring ever! 5,711 total enrollments, an 8% increase from last year with 73% of those registrations being done online for a total of $326,136 in revenue generated. Reduced Fee youth enrollments saw a 44% increase from last year with 61% of those registrations being done online. The top five overall enrollment areas were Fitness, Youth Camps, The Farm, Youth Sports, and Trips and Travel. The top five areas for Reduced Fee program registrations were Child Development, The Farm, PARKS AND RECREATION ADVISORY BOARD TYPE OF MEETING – REGULAR 2/27/2020 – MINUTES Page 4 Sports, Dance and Movement and Day Camps. Upcoming deadlines for Recreator articles: o Summer article due March 3rd o Fall article due June 19th o Winter article due September 18th Board: Are Reduced Fee enrollments limited? Staff: We have been told not to turn anyone away. There is $190,000 that City Council has given us to cover the program, the rest is subsidized by the department. We will be taking the actual costs to City Council in the future. Staff: Recently there was a CSU intramural game held at EPIC and it was reported to City staff that there was a group of college students openly drinking in the parking lot. As an FYI, we do not police the parking lots at our facilities, but we can call the police and as a citizen, you can call the police as well. Board: Does the back, Stuart St. entrance get opened on busy days at EPIC and is there a locked gate? Staff: Yes, it is a locked gate. It is a City easement that we can essentially use how and when we want. We open it up maybe 4-5 times a year. I have also asked staff not to use it unless necessary. Renee Lee who has run the Adaptive Recreation Opportunities (ARO) program for the last 21 years is retiring on March 9th. • Parks Update – Mike Calhoon I would first like to acknowledge Valerie Van Ryn and her team for the amount of support they have given us in regard to the Parks and Recreation Master Plan Update. Her team has been amazing! The contract has been completed for the Large Diameter Wood grinding which will provide City projects and the community with 3,500 cubic yards of mulch. Southbound College will be closed from Pitkin to Mulberry for tree trimming and necessary tree removal. This is currently scheduled for the first weekend of CSU’s spring break, if the weather is an issue, we’ll go to the following weekend. Library Park playground demo has been completed. We are currently waiting for weather and equipment to complete the project. PARKS AND RECREATION ADVISORY BOARD TYPE OF MEETING – REGULAR 2/27/2020 – MINUTES Page 5 We were able to set two new bridges on Spring Creek last week. One near Rolland Moore and the Senior Center, the other being the Michner Bridge. The Parks Department currently manages about $150 million worth of City assets. Current allocation is $550,000 to maintain those assets annually. The allocation gap needs to be addressed and is the biggest focus in the BFO process this year. The two bridges were a big safety issue requiring weekly inspections. When the weekly inspections were not enough to keep them safe, we were forced to close them. This was a three week closure which included a lengthy detour back out to Shields and south to the Senior Center. The back courts of Rolland Moore are also one of the biggest safety concerns, due to the cracking. Board: When was the last time those were replaced? Staff: They haven’t been. They are the original courts from the 80s. Board: How much are you asking for the asset management program? Staff: $4.5 million. But there is a $5 million need in just Parks, this doesn’t even include trails. • Park Planning and Development Update – Matt Day The Rossborough Park cyclo-cross skills training pilot has wrapped up. The final neighborhood meeting was held on February 20th. There were only three neighbors in attendance, whereas there were 60 at the first meeting. The same mailing list was used to reach the exact number of neighbors each time. This speaks volumes towards the success of the program. The feedback we did get from neighbors were only for minor tweaks to the park and course. The course has a fairly low impact on the park itself. Sheri Heymann makes a motion to support Park Planning and Development to move the cyclo-cross skills training course at Rossborough Park forward. Bob K. seconds. The motion passes 9-0. The City Park restroom design is moving forward. The Poudre River Whitewater Park has been in the closing out process all winter. The Reach 4 Feasibility Study is being conducted. We want to make an informed decision to make an offer so it can be structured correctly. We want to put in an offer to build a restroom at the Whitewater Park. PARKS AND RECREATION ADVISORY BOARD TYPE OF MEETING – REGULAR 2/27/2020 – MINUTES Page 6 • 6-Month Planning Calendar 3/17 – Water Shortage Action Plan, Adoption of 2020 Strategic Plan 3/24 – Land/Water Nexus, Water Supply and Demand Management Update 4/7 – E Bikes on Paved trails 4/14 – Parks and Recreation Master Plan Update, Destination Master Plan Update, Community Wellness Addressing Homelessness 4/21 – Staff Report: Youth Advisory Board Trip to National League of Cities Conference 5/5 – Public Employee Recognition Week 6/9 – Reimagine Boards and Commissions, Community Composting, Plastic Pollution 8/11 – BFO Overview, Parks and Recreation Master Plan 9/1 – BFO Public Hearings 9/8 – BFO Work Session #1 9/15 – BFO Public Hearing #1 9/22 – BFO Work Session #2 10/6 – BFO Public Hearing #2 10/13 – BFO Work session #3 Board: How is the budget looking? Staff: I’ve been told it will be extremely tight. The Vine and Lemay overpass will be taking up a lot of the budget. 10. ADJOURNMENT The meeting was adjourned at 7:35pm.