HomeMy WebLinkAboutHuman Relations Commission - Minutes - 06/13/2019HUMAN RELATIONS COMMISSION
Regular Meeting
June 13, 2019 5:30 – 7:30 pm
CIC Room, City Hall, 300 LaPorte Ave., Fort Collins, CO
6/13/2019 – MINUTES Page 1
o CALL TO ORDER
o Meeting was called to order by Vice Chairperson Colleen Conway at 5:31 pm
o ROLL CALL
o Present: Colleen Conway Vic Smith
Cindy Davis Wendy True
Sean Dellenbach Phil Walker
Jean Runyon
o Absent: Eva Amason Julia Mackewich
o Staff Present: Carol Thomas, HRC Liaison, Equal Opportunity & Compliance Manager
o AGENDA REVIEW
o Wendy True motioned to accept the agenda as is. Second – Jean Runyon Vote to approve – 5-0
o APPROVAL OF MINUTES.
o Wendy True moved that the May 9, 2019 minutes be approved. Second by Jean Runyon
Vote to approve 7-0
o PUBLIC PARTICIPATION
o Alina Lugo, Sociology graduate student at CSU and Student Services Coordinator. Works with the
Global Ambassadors program. Interested in joining the HRC
• PRESENTATIONS
o None
• BUDGET REVIEW
o Current funds available: Actual: $4407.52
BTA: $5217.52
o C. Conway has receipts for reimbursement from Cracking the Codes
Tony Goggans invoice is still being processed
Office Depot invoice not showing as processed
o Funding needs to be set aside for the Fall presentation of Cracking the Codes
o At the July meeting we will brainstorm on ways to provide additional educational opportunities
during 2019. Looking to sponsor an additional 2-3 activities/programs.
HUMAN RELATIONS COMMISSION
REGULAR MEETING: 6/13/19
6/13/2019 – MINUTES Page 2
• UNFINISHED BUSINESS
o Follow-up and Evaluation of Cracking the Codes.
Part 3 was held 5/18 (Tony Goggans) and 5/21 (Janet Freeman). Mayor Troxell attended the
5/18 session. He mentioned that the City Council’s #1 goal, as defined at their recent retreat,
is inclusion
o Fall Cracking the Codes Event Discussion
Fall Presentation: Either run the workshop in 2 sessions at lunch time or 1 session on a
Saturday from 10-3.
At Tony’s session he raised the question of what each person intended to do to create change.
It was suggested for the fall session that we ask people in advance (or invite a target audience)
to come with the purpose of developing plans for what we can do to make Ft Collins a better
place for all.
A suggestion was made to complete a service project after the Fall session(s). The idea being
that a collaborative effort leads to productive conversation.
It was also suggested that we create a list of influencers to help plan the outcomes of the next
Cracking the Code
o HRC Student Liaison- Application and HRC Bylaws/City Code
Senior Assistant City Attorney Jenny Lopez Filkins informed Carol Thomas that adding a
student liaison does not align with City Code. She also informed C Thomas that some
language in the HRC Bylaws about the purpose of the HRC is inconsistent with Fort Collins
Municipal Code.
When the Bylaws were rewritten it was suggested they include options for interaction with
other organizations. The HRC bylaws are scheduled for review in 2019. We will need to work
with the City Attorney’s office to do so.
There will be a meeting in July 9, 2019 with Colleen Conway, Julia Mackewich, Jenny Lopez
Filkins, Carol Thomas to receive legal opinions on the matters of City Code and HRC Bylaws.
Action steps in regard to Student Liaison:
o August 5 was the deadline for applying for the Student Liaison position. At this time
there are no applications but if any come in, Jean Runyon will craft a message to
applicants explain the situation
o July 9th meeting will inform the HRC as to if and when the Bylaws must be rewritten
o Invite City Council Liaison Emily Gorgol to the HRC’s July 11 meeting to share visions
for the HRC. A welcome letter to E Gorgol will be crafted and sent prior to 7/11/19
HUMAN RELATIONS COMMISSION
REGULAR MEETING: 6/13/19
6/13/2019 – MINUTES Page 3
Action steps for future projects:
o Fill out HRC Intention Worksheet for all new ideas/programs
o Consult with legal on new ideas/additions to the HRC
o Renewed importance of having presentations to inform us of relevant topics
• NEW BUSINESS
o Critical Response Team
Tabled
o HRC Awards Nomination Form and Rubric Review
Edit the online nomination form to reflect the new mission, list criteria for nomination and the
awarding process
Cindy Davis will rewrite the nomination form
Website – update to include past winners bios
o Respectful Workplace Training for Board & Commission Members
All members need to sign up at Engage for one of the two training sessions (June 26 or August
6) at the Lincoln Center. There will be an online training for members who cannot attend either
of these sessions
• BOARD MEMBER REPORTS
o Jean Runyon, Chair of the Government Committee is following City Council meetings
• OTHER BUSINESS
o Carol Thomas informed the HRC that the City’s Communication Team needs a 3 week lead time to
post any information on social media
• ADJOURNMENT
o Motion to adjourn was made by Vic Smith. Second by Phil Walker. Vote to approve: 7-0.
Meeting was adjourned at 7:30 pm
HUMAN RELATIONS COMMISSION
REGULAR MEETING: 6/13/19
6/13/2019 – MINUTES Page 4
This information is available in Spanish or other language at no cost to a person who would like this information
translated to or communicated in Spanish or other language. Please call 416-4254 or titlesix@fcgov.com to
make a request for information in other languages.
Esta información está disponible en español u otro idioma, sin costo para la persona que le gustaría esta
información traducida o comunicada en español u otro idioma. Favor llame al 416-4254 o a titlesix@fcgov.com
para solicitar información en otros idiomas.
Auxiliary aids and services are available for persons with disabilities. TTY: please use 711 to call 970.416.4254.
________________________________________________________________________________________
City Contact Person: Carol Thomas, Equal Opportunity & Compliance Manager
970.416.4254, cathomas@fcgov.com