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HomeMy WebLinkAboutGolf Board - Minutes - 04/10/2019Golf Board TYPE OF MEETING – (REGULAR) April 10, 2019 6:00 PM 413 South Bryan Avenue 04/10/19 – MINUTES Page 1 1. CALL TO ORDER • Kathy Meyer called the meeting to order at 6:00 PM 2. ROLL CALL • Board Members Present o Michael Hardisty - conferenced o Ross Liggett o Kathy Meyer o Bob Pawlikowski o James Penland o Tom Rock o Jon Schmunk • Staff Members Present o Mike Calhoon o Doug Evans o Katherine Hans o Mariel Miller o Dawn Worth 3. AGENDA REVIEW Mike reminded the Golf Board that Christine Macrina, Public Engagement Coordinator, is here to issue badges for Max & Transfort. 4. CITIZEN PARTICIPATION • No Citizen participation 5. APPROVAL OF MINUTES On a motion by James Penland, seconded by Bob Pawlikowski, the Board voted (7:0) to approve the March 13, 2019 minutes. 6. UNFINISHED BUSINESS • Collindale Superintendent Annual Report BOARD NAME TYPE OF MEETING – (REGULAR, WORKSESSION, SPECIAL) 04/10/2019 – MINUTES Page 2 Doug informed the Board that that he has decided to retire this year. He worked as a seasonal employee at Collindale while receiving his education at CSU. After graduation Doug accepted a job in Estes, however he was very excited to get back to Fort Collins and Collindale. Doug said that staff has done their best with the personnel changes that have taken place in 2018. Doug reviewed the slides for the piping on Warren Lake & Dixon Ditches and #8 Tee Enlargement. He stated that there are some things he is hoping to achieve at Collindale prior to his retirement. Doug mentioned that Collindale continues to be environmentally friendly. He stated that they received their Audubon recertification. Doug reviewed their 2019 projects: o #6 Tee Cart Path Project o #8 Green Cart Path Sod Project o #13 Bridge Sod Project o Practice Trap Renovation Doug reviewed pictures of Collindale and staff from 1971-2019. He mentioned that he enjoys the wildlife that they have seen on the course. He stated that it has been a wonderful 49 years, he has been very blessed and has no regrets. Doug mentioned that it doesn’t feel like a job when you love what you do and you are fortunate to get along with everyone you work with, it’s like a family at Collindale. Jon asked who was responsible for all the trees that were planted at Collindale. Doug informed the Board that the only native trees that were out there were Plains Cottonwood trees, that basically ran along irrigation ditches. The others were planted as they were given to Collindale. Doug said they came from Forestry for the most part. Doug stated that he is looking for a great 2019 season. The Board thanked Doug for his dedication to Collindale for the past 49 years. 7. NEW BUSINESS • Golf Manager Mike informed the Board that one of the candidate’s flights was canceled due to the snowstorm, which shifted the dynamics of the interviews. Initially we weren’t allowing Skype interviews because we were holding a meet & greet. However; we felt it was in our best interest to now allow it. Mike mentioned that he reached out to the candidate that initially wanted to Skype to let her now that we are now allowing this. He said we BOARD NAME TYPE OF MEETING – (REGULAR, WORKSESSION, SPECIAL) 04/10/2019 – MINUTES Page 3 have also determined it was best to cancel the meet & greet. 8. DROUGHT MANAGEMENT PLAN Mike introduced Mariel Miller, Water Conservation Specialist, and Liesel Hans, Water Conservation Manager. He mentioned that they are here to give an overview of the Drought Management Plan. Mike explained that all our courses utilize raw water. He mentioned that there are plans in place that address a water shortage. Mariel mentioned that we haven’t had a declared water shortage for 5 years. As a result, this Plan has been shelved for 5 years. Staff felt this was a good time to review things. One key objective of this is to help inform and prepare the City Service Areas that would be impacted, which includes Golf. Mariel reviewed the process: o Identify beneficial changes o Help City Staff prepare for future shortages o Assist in reviewing or developing individual operation service plans that address water restrictions o Evaluate potential Amendments Mariel stated that they are currently working with city departments and various Boards & Commissions. They will then start working with public stakeholders to provide feedback on the amendments. Water Conservation will then bring the amendments to Council for review and approval. Mariel then reviewed the Water Supply Shortage Response Plan. The Water Supply Shortage Response Plan applies to the use of City treated water and sets restrictions and requirements to achieve higher levels of water savings under various projected water shortage conditions. She mentioned that Ordinance No. 065, 2014 adopting the Plan was passed on May 6, 2014. Mariel stated that the only activity that doesn’t have a limitation is the use of raw or well water, everything else has some level of limitation. They are planning to partner with ELCO and Fort Collins Water District. Mariel informed the Board that we get our water supply from the Poudre River and Horsetooth Reservoir, which rely heavily on snow pack. If these water supplies are less than our projected demands, we would have a shortage. She explained that drought and water quality, infrastructure issues, and idea of regional impact. James asked if they are aware of what our normal usage is. Mike stated that in the summer you can get up to a 1/4 of an inch of evapotranspiration a day in the summer and we try to get that down to replace that with 80%-90% of plant need. Mariel asked if the courses have separate drip lines for the tree on the courses. Mike said not at this time, but with the new design this will be incorporated. Mike said that is now a requirement for our median, streetscapes and parks. Mariel reviewed the potential BOARD NAME TYPE OF MEETING – (REGULAR, WORKSESSION, SPECIAL) 04/10/2019 – MINUTES Page 4 impacts to Golf. She stated that even if Golf wasn’t going to voluntarily follow the response plan, we could still see a reduction of water shares and there are always the implications due to public perceptions. Bob asked if a sign can be provided to let the public know that the courses are an exception. Mariel said they do provide signs. Ross asked if there were any local or state programs that provide an incentive for those who remove turf. Mariel stated that there is local xeriscape program. James asked how much warning the city has to determine if there is a drought. Liesel explained that they watch the snow pack level throughout the year. Mariel asked if City Park Nine was the only course with a domestic connection. Mike explained that City Park Nine is the only course with a domestic backup. It is designed for those bad years and would be used for watering greens and tee boxes. Kathy asked how the courses manage their water usage. Mike said that the Maintenance staff monitors that. We also have a water budget and know how much water we put on the courses per valve. Mike stated that we are also utilizing weather station and soil moisture meters on the courses. 9. FINANCIALS Mike reviewed the Financials. He said we’re down further than he thought we’d be. Mike mentioned that he and Dawna are going to investigate this a little further. He said there was a spike in Annual Pass sales in January because that’s typically when golfers start purchasing their Annual Passes. With the Premier cards they aren’t being used with the off-season rates. Jon said they see a spike in sales when Leagues start. We’re about $38,000 behind last year. We also have a Pott’s payment that came in late. He will update them next month. 10. BOARD MEMBER REPORTS Michael stated that there appears to still be an issue with the online tee time system. He feels this is being underutilized. Jon said they were having an issue with tee times not showing as booked in the system. Mike mentioned that Jared has been working on tee time and GolfTrac issues. Ross suggested offering a discount for booking online. He said you’d also capture their email address. James asked if the issue of Premier Cards not being accepted at the range machines is going to be corrected. Mike stated that there is still an issue with the systems not having the capability of communicating with each other. We were hoping there would be a resolution, but unfortunately at this time it’s still not an option. 11. OTHER BUSINESS • Summer Outings Schedule BOARD NAME TYPE OF MEETING – (REGULAR, WORKSESSION, SPECIAL) 04/10/2019 – MINUTES Page 5 The Board agreed to hold the summer outings the second Wednesday of May, June & July around noon. Dawn will contact the courses to determine what month works best for each course. 12. ADJOURNMENT On a motion by Kathy Meyer, seconded by Tom Rock, the Board adjourned at 8:00.