HomeMy WebLinkAboutGolf Board - Minutes - 09/12/2018Golf Board
TYPE OF MEETING – (REGULAR)
September 12, 2018 6:00 PM
413 South Bryan Avenue
09/12/18 – MINUTES Page 1
1. CALL TO ORDER
Kathy Meyer called the meeting to order at 6:00 PM
2. ROLL CALL
• Board Members Present
o Michael Hardisty
o Kathy Meyer
o Bob Pawlikowski
o James Penland
o Tom Rock
o Ross Liggett
• Board Members Absent
o Jon Schmunk
• Staff Members Present
o Steve Lukowski
o Megan Lusk
3. AGENDA REVIEW
4. CITIZEN PARTICIPATION
• No citizen participation
5. APPROVAL OF MINUTES
On a motion by James Penland, seconded by Bob Pawlikowski, the Board voted
(6:0) (Michael Hardisty, Kathy Meyer, Bob Pawlikowski, James Penland, Tom Rock,
Ross Liggett) to approve the August 8, 2018 minutes with amendments to Michael’s
comments regarding the budget and plastic tees, and the corrected date in the
footer.
6. UNFINISHED BUSINESS
7. NEW BUSINESS
• 2019 Work Plan Review
Michael proposed that rather than having Superintendents, Golf Pros, and
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Concessioners present their 2019 business strategies separately to the Golf Board,
that each course could have their team come in together and present a coordinated
approach instead. This suggestion was echoed by the Board and agreed to be put
into the 2019 work plan. It was also suggested to have John Litel participate in each
meeting to provide marketing strategies for the individual courses.
It was also suggested that the Board should meet with the new Golf Manager, if
approved by City Council, at the end of the 1st
quarter.
The current 2019 Work Plan reflects:
January: Meeting with City Park Nine Team
February: Meeting with Southridge Team
March: Meeting with Collindale Team
April: Review 2019 Marketing Plan with John Litel
May, June, July: Outings
August: Season Review
September: 2020 Work Plan
October: Open
November: Annual B&C Appreciation Event
December: Review Golf Fees and Charges for 2020, Prepare Annual Report
for 2019.
• BFO Update
Steve Lukowski disclosed the three recommendations brought forth by the Golf
Division to City Council. These include: approval for the on-going budget, $125k for
the SouthRidge irrigation design, and the addition of a Golf Manger. Michael
questioned what exactly the $125k will cover for the SouthRidge Irrigation project in
which Steve explained that the $125k is only intended for design purposes and
money from an additional bond will be used for the irrigation installation. However,
since SouthRidge does not have water, Michael was concerned with how the Golf
Division will underwrite the bond. As of right now, the Golf Division is renting water
from Utilities but will be expected to buy in the future; to cover the expenses of
buying water rights, the Golf Division is trying to secure the addition of a cell tower
that can be used to cover long-term payments.
• RFP – Doug Perry
Both Steve Lukowski and Kathy Meyer are unsure if Doug Perry will extend his
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TYPE OF MEETING – (REGULAR, WORKSESSION, SPECIAL)
09/12/2018 – MINUTES Page 3
contract or retire. However, Kathy mentioned that if Doug elects to renew his
contract, it will have to go through a bidding process. If so, both Kathy and Ross
Liggett volunteered for the RFP process.
Tom Rock inquired whether the Golf Pros might be City Employees in the future.
Steve addressed this by stating if the Golf Division is approved a Golf Manger by
City Council then no, the Pros would not be City Employees. However, if the Golf
Division is denied a Golf Manager then the Golf Division will investigate it further.
• Financials
The current financials reflect an increase in both income and expenses but a lag in
the number of rounds. If the Golf Division has 2 good months of play it is predicted
that the current financials will break even with 2017 numbers; this is primarily
dependent on weather though. Overall, August was a great revenue month.
Michael would like to start tracking league and tournament rounds, and the addition
of a yearend projection to the rounds report. Kathy mentioned that the rounds report
does track tournament rounds, however Michael would like to check the accuracy of
the tournament rounds column. It was also noted that if data for future months in the
2017 18-hole equiv. column was removed, it would show the year to date.
James Penland was curious about the frequency of replacement golf carts at each
course. Steve clarified that one course gets replaced every three years. Collindale
just got replacement carts this year.
8. BOARD MEMBER REPORTS
• Super Issue Meeting
No one from the Golf Board Committee attended.
9. OTHER BUSINESS
• Citizen Suggestions
Tom Rock presented multiple citizen suggestions that entailed: consistent flags at all
three courses, that each course have 150-yard markers out in the Fairway to assist
golfers, to combine the White and Blue Tees at Southridge (similar to the combined
White and Gold Tees at Collindale) and provide a current slope rating as well. Ross
Liggett responded by stating the best thing to do would be placing more Tees closer
to the Greens and getting these rated; for younger players.
Kathy Meyer would like to see the same the branding at all three courses.
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• Work Completed at Collindale
The Collindale banquette room has been painted and the chair rail installed. It was
also mentioned that the shade structure at SouthRidge has been put up, however
the lighting still needs to be finished.
• Course Events
Steve presented the upcoming events at each course and mentioned that the Quad
High Tourney is a new event this year that takes place in August and is designed to
raise money for High School Golf. Steve also mentioned that Kevin William and his
staff are currently working on an organic tea that is designed to kill night crawlers.
Recently, they have had very promising success while testing it on the Fairways.
• USGA Rule Change
Kathy mentioned that the USGA website provided a summary/ comparison chart of
the old and new rules created by the USGA. After reviewing the rule change, Ross
mentioned that the new rules might help improve the pace of play at the courses
and Michael suggested it would be nice if each course provided a rules clinic.
• Drone Fly Overs
James asked a question regarding if the course fly overs had been completed or
not. It was determined that the fly overs have been completed and are waiting to be
added to the City Golf Page.
10. ADJOURNMENT
On a motion by Kathy Meyer, seconded by Ross Liggett, the Board adjourned at 7:30
PM