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HomeMy WebLinkAboutParks And Recreation Board - Minutes - 06/22/2016Parks & Recreation Board Meeting –June 22, 2016 Page 1 of 4 BE A GOOD STEWARD: Protect & Respect your Parks, Trails & Recreation Facilities Call Meeting to Order: Scott Sinn called the meeting to order 5:30pm. Agenda Review & Items of Note: None Citizen Participation: None Approval of Minutes: Bruce Henderson made the motion to approved the Parks & Recreation Board minutes of May 25, 2016, seconded by Mary Carlson – Minutes Approved: 5:0 Meeting Summary • The Parks & Recreation Board members were provided with a slacklining demonstration by elite slackliner, Peter Hudnut, and reviewed the City’s slacklining policy. Parks and Forestry will enhance the policy to allow elite slackliners more challenging options through a permitting process and will bring back the recommended policy updates to the P&R Board at the July meeting. • The Parks & Recreation Board members reviewed all of the BFO Offers from Parks and Recreation and were shown the on-line site where they can review all offers in detail. Parks and Recreation advised the Board of the offers they felt should be supported. The Board Members will review individually and report their top 3-4 offers to Scott Sinn, Board Chair, who will work from this tally to provide a letter of recommendation from the P&R Board to City Council. 0BPARKS AND RECREATION BOARD MINUTES Regular Meeting Wednesday, June 22, 2016 5:30 p.m. Board Chair: Scott Sinn - 2016 scott.sinn@ymail.com 1BCouncil Liaison: 2BGino Campana – gcampana@fcgov.com 3BStaff Liaisons: 4BMike Calhoon, 970-416-2079 – mcalhoon@fcgov.com Kurt Friesen, 970-221-6618 – kfriesen@fcgov.com Bob Adams, 970-221-6354 – badams@fcgov.com Parks & Recreation Board Meeting –June 22, 2016 Page 2 of 4 Full Minutes AGENDA ITEMS: Slacklining Demonstrations & Policy Review Peter Hudnut, an elite slackliner provided the P&R Board members with a demonstration on slacklining. He set up a slackline that was approximately 10’ off the ground and 260’ in length, which gave the Board an idea of what an elite slackliner would prefer to walk to keep the sport competitive and interesting. Peter stated that for him, he preferred a distance of 400’ or more at 10’ or higher. After visiting with Parks about his desire to enhance the slacklining policy, Parks visited with Risk Management and the City Attorney’s Office about the three main concerns with slacklining in the Parks: 1) User Safety, 2) Safety for the other Park Users and 3) Safety for the Trees. User safety is not an issue because it is assumed liability. Safety for other users and trees is addressed in the current policy and can be enhanced to include additional safety equipment if needed. Current slacklining policy, found on-line at http://www.fcgov.com/forestry/pdf/slackliningpolicy.pdf notes that the trees must be at least 18” in diameter, that adequate padding must be in place to protect the tree, the slackline shall be no more than 4’ above ground, and the maximum distance between trees is 60’. Tim Buchanan, City Forester, is looking at potential sites where allowing higher slackline placement to 10’ and longer distance between trees up to 400’ would be an option. There would need to be limited passive or recreational use taking place in the area and the trees would need to be substantial, at 24” in diameter, to allow the use. Additional, a permit may be required so Parks and Forestry are aware of this elite use taking place; but Tim will also work with Peter to have some pre-determined sites and markings on the trees so slackliners will be aware of where slacklining is allowed. Discuss Board – I think a trial period with a permit would be advised to mitigate the risk to the trees. Tim should be aware. Staff – We can also reach out to the businesses that sell the slacklining kits to make sure they include the City’s policy so beginners are aware of the rules, especially as they pertain to the safety of the trees. Board – Maybe the Rangers and other elite slackliners could be used as ambassadors to help educate new users. Staff – We’ll revise the slacklining policy and bring the revised document to the July meeting for the Board recommendation. BFO Offer Review The Parks & Recreation Board members reviewed all of the BFO Offers from Parks and Recreation and were shown the on-line site where they can review all offers in detail. Parks and Recreation advised the Board of the offers they felt should be supported. The Board Members will review individually and report their top 3-4 offers to Scott Sinn, Board Chair, who will work from this tally to provide a letter of recommendation from the P&R Board to City Council. Enhancement Offers that Parks would encourage the Board to support are: 15.6/15.11 – Southeast Community Parks staffing which is necessary to maintain the park. And 34.4/34.5 – Forestry staffing increase and contractual needs, which is necessary to maintain the urban forest at the best management practice level. Enhancement Offers that Recreation would encourage the Board to support are: 65.5/65.7 – Facility Improvement & Equipment Replacement & Vehicle Replacement which is necessary to continue to offer safe and reliable places to recreate. Discussion Board – Life Cycle also seems like an offer to support. Parks & Recreation Board Meeting –June 22, 2016 Page 3 of 4 Staff – Yes, it is. Parks continues to gain areas of responsibility to maintain like the medians and when other department drive our maintenance responsibilities it can be difficult. If funding is not available, some areas may need to be readdressed. Board – Does the City have a Process Improvement Team in place to review how a group may be doing their work to see if additional funding is necessary or if there are better more efficient ways of doing the work? Staff – We do have Plan, Do, Check Act in place which works similar to what you’re suggesting. Additionally, the BFO process itself is doing what suggesting, because each offer has to have valid matrix included that shows the how’s and why’s necessary for the funding. The Results Teams are unbiased because there are 6 city employees from various departments and 2 citizens on each team; so they are just looking at the data and the available budget to make their recommendations. Board – Each member should review the offers and then provide Scott Sinn with your top 3 or 4. Scott will compile the list and develop a letter of recommendation for Board review at the July meeting. If it needs to be to Council prior to the Board meeting in July we will work via email. STAFF UPDATES Parks Updates • The water features are operating as of Memorial weekend. • Memorial Weekend was busy, with ceremonies at Edora Park, Spring Canyon Park and Grandview & Roselawn Cemeteries, the Realities Ride & Rally in Civic Center Park, and a Triple Crown Baseball Tournament. • The Triple Crown Sparkler Tournament will be taking place the week prior to 4th of July. • There were 3,000 annual planted in the medians so far and 6,500 annuals planted throughout the parks. • Parks is still working to compassionately enforce the City codes with the homeless population. • A new rock garden has been established at Grandview Cemetery offering 36 additional site options. • Forestry trained an Aerial Workshop which had attendance from all over the region. • Parks worked with PSD at the Laurel Elementary & Eastside Park site to find a good compromise on where PSD will put a fence between the school and the park. We reached out to the neighborhood for a meeting and had about 54 people attend the meeting. The more the neighbors use the park, the fewer issues they’ll have with loitering. I do need to know if anyone is interested in being in the 4th of July Parade representing the P&R Board. • Jessica MacMillan and Mary Carlson will participate – Mike will get them information. Recreation Updates • Father’s Day 5K had 541 participants which were up from last year, and the money goes to the Adaptive Recreation Programs. • City Park Pool opened on Memorial Day weekend. • The Heat & Air Quality program being developed did show that there was one “bad” day last Thursday. • July 1st the Senior Center is hosting the All American Picnic. • July 4th the City Park Pool will offer $3.00 admission • Fall Recreator will be out on July 18, with August 4th registration. • There’s a survey that went out to the City Park & Lee Martinez Park neighborhoods to find out their needs for tennis and/or pickleball. We are working toward converting some of these courts to allow for permanent outdoor pickleball courts with lights. • Odell’s is talking about brewing a special beer for the 50th anniversary of Parks & Recreation. Park Planning Updates • Kurt will be going to City Council work session to discuss money being reallocated for the Southeast Community Park site. Listening Session Ideas for Council: • EPIC – Pool Update • Funding for BFO Board – I spoke with Council member Horak on Parks Refreshing, and he said what he would like to see in regard to the refreshing of a park is a more detailed plan specific to what park(s) would be refreshed, how and why they would be refreshed, and what the parks would look like in 10 years. Parks & Recreation Board Meeting –June 22, 2016 Page 4 of 4 Bicycle Advisory Board Liaison Update: • Bike to work day is June 22 Schedule of Articles/Calendar: Article Due September 30, Dawn Theis will write an article. Bullet Points • Board was shown a slacklining demonstration, and reviewed the City’s slacklining policy. • Board was advised of the BFO offers and will be creating a letter of support to City Council Adjournment: Meeting adjourned 7:55pm Respectfully submitted, Carol Rankin Board approved 9:0 Board Attendance Board Members: Ragan Adams, Mary Carlson, Brian Carroll, Bruce Henderson, Kenneth Layton, Jessica MacMillan, Scott Sinn, Kelly Smith, Dawn Theis Staff: Bob Adams, Tim Buchanan, Mike Calhoon, Carol Rankin Guest: None