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HomeMy WebLinkAboutTransportation Board - Minutes - 05/18/20161 MINUTES of the CITY OF FORT COLLINS TRANSPORTATION BOARD May 18, 2016 6:00 p.m. Community Room 215 North Mason Street Fort Collins, CO FOR REFERENCE: Chair: Eric Shenk Vice Chair: Annabelle Berklund Staff Liaison: Paul Sizemore 970.224-6140 BOARD MEMBERS PRESENT: CITY STAFF PRESENT: Eric Shenk, Chair Gary Thomas York Olga Duvall Cari Brown (arrived at 6:03 PM) Tim Sutton Pat Jordan ABSENT: Boardmember Annabelle Berklund Councilmember Ross Cunniff Paul Sizemore, FC Moves Program Manager Mark Jackson – Deputy PDT Director Lucinda Smith – Environmental Services Director Cassie Archuleta – Environmental Planner Aaron Iverson – Senior Transportation Planner Timothy Wilder – Transfort Service Development Manager 1. CALL TO ORDER Chair Shenk called the meeting to order at 6:01 PM. 2. AGENDA REVIEW Sizemore stated there were no changes to the published agenda. 3. PUBLIC COMMENT None. 4. APPROVAL OF MINUTES Thomas made a motion, seconded by York, to adopt the minutes as presented. The minutes were adopted unanimously. 5. COUNCIL LIAISON Councilmember Cunniff was unable to attend. 2 6. BICYCLE ADVISORY COMMITTEE REPORT - York York reported on the meeting stating the 2016 Work Plan and goals and objectives of the Committee were discussed as were means to formalize the relationship between the Committee and the Transportation Board. 7. DISCUSSION/INFORMATIONAL ITEMS • Transportation Air Quality Impact Manual – Smith/Archuleta Lucinda Smith, Environmental Services Director, discussed the origins of the Manual stating its objective is to outline a process for City staff. Cassie Archuleta, Environmental Planner, stated the Manual will walk staff through a process of deciding which projects qualify for an air quality analysis, how to do such an analysis, and how to evaluate and present results. Smith clarified this Manual is aimed at City projects at this point; however, a future expansion to the private sector is planned. Thomas asked how this aligns with the federal CMAQ analysis. Smith replied the plan is to have this analysis aligned with and compliant with CMAQ. York suggested coordination with the Metropolitan Planning Organization. Smith replied that is a good suggestion and the desire would be for the two to be in alignment. Archuleta discussed the outline of the manual, including a decision tree and necessary data inputs depending on the scope of the project. Brown asked what type of enforcement will be involved. Smith replied those types of specifics have yet to be clarified. Boardmembers made suggestions regarding types of projects for which the Manual could be useful. Brown suggested addressing air quality benefits over time. • Transfort Route Improvement Project (TRIP) – Wilder Timothy Wilder, Transfort Service Development Manager, discussed the background of the project stating it relates to adapting to a changing environment. Input from the public is constantly being sought and both short and long-term service recommendations are currently being developed. The two highest performing routes at this point are MAX and Plum Street; however, all routes are performing positively. Requests from the public include Sunday service, more frequent service, more flex runs and various schedule changes and new routes. In terms of Sunday service, Wilder stated it would provide more access; however, productivity would likely be low. Jordan asked what changes could be made so as seniors will not need to rely on Dial-a- Ride. Wilder replied senior shuttle service during the week has been discussed. Wilder outlined proposals made by the consultants, including a tiered network involving a BRT spine, the high-frequency network, and lower-frequency routes. Next steps involve finalizing improvement alternatives and finalizing the longer-term vision. 3 • Budget Update – Round 1 – Jackson Mark Jackson, Deputy PDT Director, presented the Board with a list of transportation related budget offers and outlined the current phase of the budgeting process. He defined certain terms used in the process, including core offers, enhancement offers, and on-going offers. There are not enough on-going revenues identified to cover the increasing costs in on-going offers. Additionally, operational costs have increased for the entire City organization. Brown asked why the CSU game day service is listed as unfunded when it does have a funding source. Jackson replied they all say unfunded because they have yet to go through the complete budget process. Sutton asked if there have been enough complaints regarding construction traffic to incorporate mitigation measures in contracts. Jackson replied various mitigation measures including night work, lane rentals and others have been explored. He noted a worksession regarding traffic congestion will occur in the near future. York asked what transportation contributions are funded terms of the Northern Colorado Regional Airport. Jackson replied air travel is not considered part of the transportation result team but rather economic health. Jackson noted parking offers are now included in transportation rather than economic health. Duvall asked if there are any transportation offers in other outcome areas. Sizemore replied he had one offer regarding implementation of the south quiet zone from FC Moves that went to neighborhood livability. Sutton requested information as to upcoming budget dates. Jackson replied the final rounds involving revised offers are due on June 10th and final recommendations from the results teams for the executive management team will occur two or three weeks later. The recommended budget will be submitted to City Council at the beginning of September with the First Reading of the proposed budget in late October and Second Reading in early November. (**Secretary’s Note: The Board took a brief recess at this point in the meeting.) • Periodic Board Review Questionnaire – Sizemore Sizemore stated it has been about five years since the last periodic board review for the Transportation Board. The Board’s Council liaison, Ross Cunniff, will be coming to the meeting in June or July to talk about the content of the questionnaire or other topics which will get communicated back to the full Council. York asked if this is part of the Council review process. Sizemore replied in the affirmative but noted the process has changed. Chair Shenk started the conversation regarding the size of the Board. Thomas asked why the ninth position has not yet been filled. Sizemore replied the process has yet to be completed in terms of appointment. Chair Shenk asked about communication between the Board and Council. Duvall stated 4 communication has improved; however, other members expressed concern regarding the lack of attendance at the meetings by the Council liaison. Brown suggested the creation of a regular, standardized report to present information to the liaison. Thomas pointed out having a Councilmember in attendance at meetings can sometimes be less impactful for the Board as his attendance becomes the conduit to Council. Brown agreed stating the Councilmember would not be acting as an accidental or purposeful filter if a regular report were transmitted to the entire Council. The Board concurred they would like to see the liaison once a year for at least a short visit. Additionally, they concurred their meetings are generally run efficiently and effectively. In terms of outcome areas other than Transportation in which the Board has interest, members held an in-depth discussion generally concurring transportation is involved in most of the outcome areas in one way or another. York suggested the Board rank Safe Community, Economic Health, and Neighborhood Livability as second on their list of three priorities. The Board concurred. In terms of current duties of the Board as defined by the City Code aligning with the key outcome areas identified, Brown suggested the formation of a committee on disability issues relating to transit, or a wider transit subcommittee. Boardmembers discussed what types of groups should be represented on such a committee. (**Secretary’s Note: Sutton and Jordan left at this point in the meeting.) Boardmembers discussed their Work Plan and its alignment with their designated outcome areas and the City’s Strategic Plan. Thomas suggested staff’s excellent support be mentioned in the questionnaire. York suggested additional mention of the Bicycle Advisory Committee. 8. ACTION ITEMS None. 9. REPORTS • Boardmember Reports Thomas reported on the RAC stating the summer ozone season is beginning. Duvall reported on the Women’s Commission annual mixer noting Boards and Commissions’ annual Work Plans are now due September 30th for the following calendar year. The Women’s Commission is interested in partnering with the Transportation Board in the future. Chair Shenk stated he would be in touch with the Women’s Commission Chair. York reported on the new Boards and Commissions Manual on the City’s webpage and the Coalition for Infrastructure. Brown stated she would be further discussing budget offers relating to disabilities and 5 reported on the Public Transit Advocacy Group and the Barrier Busters group. Chair Shenk reported on a Budgeting for Outcomes basic explanatory meeting on June 1st. • Staff Report Sizemore reported on the June 5th Open Streets event on Corbett Drive and the open house on the West Elizabeth Enhanced Travel Corridor Plan on June 16th. 10. OTHER BUSINESS None. 11. ADJOURN The meeting adjourned at 9:20 p.m. by unanimous consent.