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HomeMy WebLinkAboutCultural Resources Board - Minutes - 09/27/2018Cultural Resources Board Lincoln Center 417 W. Magnolia St Fort Collins, CO 80521 970.221-6735 970.221-6373 – fax . CULTURAL RESOURCES BOARD MINUTES Regular Meeting – Thursday, September 27, 2018 12:00 p.m. Lincoln Center, Columbine Room, Fort Collins, CO 80521 Council Liaison: Mayor Wade Troxell Staff Liaison: Jack Rogers Chairperson: Will Flowers Email: Will@WillFlowers.com Vice Chairperson: A regular meeting of the Cultural Resources Board was held on Thursday, September 27, 2018 at 12:00 p.m. The following members were present: Board Members present: Will Flowers (by phone), Tedi Cox, Jane Folsom, Jesse Solomon, Lili Francuz, Vicki Fogel Mykles Board Members absent: Staff Members present: Jack Rogers, Liz Irvine, Ginny Sawyer I. Call to Order: 12:01 p.m. – Mr. Flowers II. Consideration of agenda: Additions under other business III. Consideration and approval of the minutes from August 23, 2018. Mr. Flowers made a motion to accept the minutes as amended. Mr. Solomon seconded the motion. The motion passed unanimously. IV. Public Input: Steven Harvey, a CSU grad student attended V. Ms. Ginny Sawyer came to solicit feedback on funding from Broadband. Ms. Sawyer provided the Board with pages from a power point presentation on APP/Broadband funding choices. Ms. Sawyer stated that the feedback from other groups, was that they both support APP and Broadband. She presented different choices of how funding could be distributed in the future depending whether Broadband was considered under Light and Power or individually. Ms. Sawyer stated that APP was in favor of choice “D” (delay the payment until they have revenue, but then pay the full amount over time). Ms. Sawyer she would copy the Board on any memos that she will be sending on this topic. This feedback information needs to go back to council before the end of the year. Ms. Sawyer encouraged the Board to summarize their opinion on this. The Board needs to put their ideas together when they decide which option they would like. Ms. Mykles was nominated to start a document with Mr. Rogers before the next meeting. VI. Mr. Rogers discussed Larimer Chorale. Due to change of management, they wanted to get the Board’s approval for some different dates for their programs. Ms. Cox made a motion to approve their changes and Ms. Francuz seconded the motion. VII. Fort Fund Project Support II January Grant. Ms. Irvine encouraged the Board to not revise all the grants at this moment, but to focus on this grant. It will need to be revised and opened for applicants by November 1, 2018. Ms. Cox handed in her proposed changes. Ms. Cox would like to see the characters limited to 750 characters at the most. Ms. Mykel’s and Mr. Flowers agreed to meet with Ms. Irvine to condense characters, state the questions more clearly and not to be redundant. There was unanimous agreement from the Board that some questions can be combined. Ms. Folsom asked if there was room for video presentations. Ms. Irvine answered yes, but with the proviso that there is no way to limit how long the video portion and run for. Ms. Cox would like to make the video optional. The Board agreed. The Board needs to decide on what length of time would be appropriate. The Board agreed it would be in the best interest to have this new revision completed before the next Board meeting which is October 25, 2018. Ms. Cox requested to see the new draft before the 20th. . VIII. The next item on the agenda was the work plan. The Board agreed to keep the same format for next year until they have a new Cultural Services Director. Mr. Solomon motioned the work plan to be approved with 2019 change. This was seconded by Ms. Cox. This prompted questions asked of Mr. Rogers on the how the executive search was going. Mr. Rogers let the Board know that there are 5 candidates. October 9th the candidates will be in Fort Collins and the Board will be invited to a meet and greet with them. The Board then brought up that they would like to have representatives from other entities (i.e., The Gardens) for quarterly reports to keep up to date with Community happenings. IX. Other business: Ms. Folsom commented on FoCo Creates. Mr. Rogers advised her to make her feelings known at the meetings coming up. Mr. Solomon stated that there needs to be projects that are highlighted as successful, so that the Community can see the rewards. Mr. Rogers said the FoCo plan needs to have tangible/measurable goals included also. Ms. Folsom asked when she is to give input into plan. Mr. Rogers responded that the meetings next week are the platform for giving input. Ms. Francuz brought up the topic on fundraising. This was in response to the letter from Comicon. Ms. Francuz stated that the Board should not give grants to applicants that use it for fundraising because that is against our rules. Board members agreed and will put more clarifying questions in the applications as well as communicate this to the applicants. Ms. Folsom made a motion to adjourn. This was seconded by Ms. Cox. Adjournment: 1:25 p.m. Respectfully submitted, Liz Irvine Secretary