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HomeMy WebLinkAboutParks And Recreation Board - Minutes - 06/26/2018Parks & Recreation Board TYPE OF MEETING – REGULAR 06/26/2018 – MINUTES Page 1 1. CALL TO ORDER Rob Cagan called the meeting to order at 5:42pm 2. ROLL CALL • Board Members Present o Rob Cagan – Vice Chair (arrival 5:40pm) o Ragan Adams o Jessica MacMillan o Bob Kingsbury (departure 8:30pm) o Kelly Smith – Secretary o Sam Houghteling (departure 8:10pm) • Board Members Absent o Catherine Carabetta (Excused) o Mary Carlson (Excused) o Bruce Henderson (Excused) • Staff Members Present o Mike Calhoon – Director of Parks o Bob Adams – Director of Recreation o Colleen Bannon – Administrative Assistant/Board Support o Craig Kisling – Park Planning and Development 3. AGENDA REVIEW • No changes announced at the meeting by the Chair 4. CITIZEN PARTICIPATION • Name of citizens: o Brian Janonis o Catherine Janonis o Johnny Sineo o Phil Hendricks o Dana Deruchie o Michael Spearnak • Topic of discussion: City Park Refresh These 6 community members live in the City Park Neighborhood, and shared their opinion of the City Park Refresh: Comment: I am happy the City Park Refresh is on hold. I encourage the Board to consider the uniqueness of the park and re-look at the public input process. I like the vision of the park, but don’t like what’s being proposed. I found the playground and trolley barns were conflicting with the vision. I’m not against the zipline, or playground structures, but they don’t belong in City Park. Parks & Recreation Board TYPE OF MEETING – REGULAR 06/26/2018 – MINUTES Page 2 Comment: Thank you for re-thinking Refresh. It will be like going to an amusement park, not a national park. I like the train, but there will be other problems. There are port-a-potties. Fix that problem first Board: Is the public bathroom out of order? Staff: No Comment: Is it legal to build a free building for private business? The City doesn’t own the trolley, but they are building a trolley barn. The route system will be impacted by the trolley and train. There are already complaints about noise from pickleball, is the ringing of the bell on the train less impactful? Will blocking the road impact the Fire Dept.? Comment: I went to the 2016 meeting, and the meetings this year. The plan currently proposed is flawed. Process and public survey is too short to get any uninformed consent. Yes or No. The plan is too big. Road closures, damage to trees, building out of context. Too big. Comment: Concerned about the historic aspect of the park. Closure to the street? I don’t know if that’s the right street to close. Maybe move the train over to the street connecting the ballfield. Comment: I have issue with the design process. They took a linear approach, which is an old school approach. If they took and integrated approach, people wouldn’t be here. I advise the City staff to look at an integrated approach to design. There are so many constituents, how can you get everyone’s opinions. I urge that you read those emails and letters. Folks reacted, that’s why the project is on hold. Comment: There were a lot of people that were not contacted. Like the Hispanic population. Comment: Other City departments have used the integrated approach Board: I hear you, I was at the meetings too. The process was just beginning, so I have not said anything, but I agree with you 100%. They presented to us 1 week before the meetings. I personally share similar concerns. I suggest you follow the project and come to meetings. The agenda is posted on the P&R website. I’m new to the Chair today. Board: This is similar to the planning of Spring Canyon Park in ’93. There were 3 citizen participation meetings that went until midnight listening to people. The park changed dramatically from listening to people. It’s invaluable information to have input from people that live around the park. Staff: I think it’s good they came and let us know these concerns are out there. 5. APPROVAL OF MINUTES Discussion about submitting previous month’s meeting minutes 1 – 2 weeks after each meeting instead of the Friday before the meetings. This will allow more time to look at the minutes, as well as have the information fresh in your mind. Bob K. motioned to approve the minutes, Jessica second the motion, Rob motioned to approve the minutes, but allow amendments at a later date. Ragan abstained due to absence last meeting. Motion passes 5-0. Parks & Recreation Board TYPE OF MEETING – REGULAR 06/26/2018 – MINUTES Page 3 6. UNFINISHED BUSINESS • No unfinished business from previous meeting 7. NEW BUSINESS UElection of Officers Since some members were unable to attend this meeting, elections have been postponed until the next meeting, on July 25, 2018. UUpdate on BFO Offers Staff: BFO offers are currently in the 2nd round. During this period, offers are being ranked from highest to lowest priority by selected BFO teams. A dollar amount will then be allocated and funds will be given to offers that rank highest priority to lowest priority. When funds deplete, the remaining offers will not be funded this BFO season. We are looking for Boards and Commissions to put together their thoughts and recommendations by the middle of July. Park Planning & Development, Parks, Recreation and Forestry are in your purview. Board: Would like to see the departments rate their offers in order of importance, and have a statement/theme prior to their ranking. This will allow Board members to know which offers are most important, and focus on those specifically. Each Board member will then reach out to everyone and a meeting with Mike, Bob and Kurt will be scheduled so a letter of support can be written. UPark Planning & Development Staff Updates Brief descriptions of current Park Planning & Development projects attached Discussion: City Park Refresh Staff: There is a Council meeting scheduled for October 23rd. This date may change due to a scheduling conflict. Board: This causes an interesting situation. BFO offers for City Park are on the table. If the meeting with Council is in October, the offers will be off the table. City Park won’s have anything updated until 2021. Staff: We have secured $1.8 million for phase I. There is no time limit on these funds. Next step is to find out what a “Refresh” is, and what public outreach method should be used. We also need to find another way to fund a refresh. Refresh should be used for Community Parks, and Lifecycle needs to be used for Neighborhood Parks. Board: Phasing can’t be stretched over a 6-year period. If you have to close the park for a year to get it done, then do that. Staff seems to be up against a wall. If the project is contentious, we need to be supportive of the department, and their work. Parks & Recreation Board TYPE OF MEETING – REGULAR 06/26/2018 – MINUTES Page 4 UPresentation of future Streets Facility Park Craig Kisling from Park Planning & Development presented the conceptual drawings of Streets Facility Park, located on the southwest corner of E. Vine Dr. and Lemay Ave. Presentation attached Discussion: Staff: Streets Facility Park is not part of the Master Plan, but came about due to the Lincoln Corridor project. Council gave money for the development of the Streets Facility Park. Working with the contractor and subcontractor to finalize a cost for construction. Board: Does Maintenance end up paying for water? Staff: The tap is almost $150k. Development pays for the tap, then Parks maintains it. Board: Do you have information about the pollinator garden? Staff: We received a grant from Noosa, and Natural Areas is giving us money too. All native, low- water, species will be used. Nature in the City will provide 2 years of maintenance to the garden prior to Parks taking over. Board: Will the pollinator garden be away from the playground? Staff: The pollinator gardens are more than just bees, they are butterflies too. The will be linear, staying with the rest of the parks design. URecreation Staff Updates Brief Recreation Department Update attached Discussion: Staff: Club Tico is on track to hit our projected revenue. The Father’s Day 5K was outsourced, and City Park Pool added Friday rentals. The Ann Azari Lounge opening is happening on Friday (6/29) Board: Do you receive any comments regarding the cost for City Park Pool? Staff: That cost has remained for 8 years. We do sell a discount punch pass, and offer twilight swim at a discount. We are hitting capacity. UParks Staff Update The Forestry position has not yet been filled. There were 3 potential candidates, but offers were not accepted. The process of hiring a person to fill this position takes approximately 10 – 12 weeks. Parks has been involved in the push for safety along the Poudre River. Final preparations are being made for the Fourth of July celebration at City Park. 8. BOARD MEMBER REPORTS No reports on committee activities, or events attended 9. OTHER BUSINESS Parks & Recreation Board TYPE OF MEETING – REGULAR 06/26/2018 – MINUTES Page 5 6-month Council Calendar: • Council will be discussing a topic or issue relating to Parks, Recreation and Park Planning and Development between now and the end of the year. It has been suggested board members either attend or watch the Council meetings o July 24: KFCG Sunset o August 14: Review BFO Assumptions and Major Themes of the 2019/10 Budget o September 4: Setting the 2019-20 Budget Public Hearings (consent) o September 4: Montava Metropolitan Districts Consolidated Service Plan o September 4: Waterfield Metropolitan Districts Consolidated Service Plan o September 4: Water’s Edge Metropolitan Districts Consolidated Service Plan o September 18: 2019-20 Budget Public Hearing o October 2: 2019-20 Budget Public Hearing o November 6: 2019-20 Budget and Annual Appropriation Ordinance (1P st P reading) o November 20: 2019-20 Budget and Annual Appropriation Ordinance (2P nd P reading) 10. ADJOURNMENT Meeting Adjourned at 8:36pm STREETS PARK Streets Park Andersonville Neighborhood Alta Vista Neighborhood Buckingham Neighborhood Streets Facility Park Site Vicinity Map STREETS PARK Streets Park CITY OF FORT COLLINS STREETS FACILITY / Historic Great Western Sugarbeet Factory STORMWATER DETENTION POND CONCRETE TRICKLE PAN STORMWATER OUTFALL TRAIN SPUR WATER QUALITY OUTFALL PARKING LOT 9th STREET (OLD LEMAY AVENUE) ENTRANCE ROAD CROSSWALK SIGNAL ACTIVE RAILROAD BASKETBALL COURT PICNIC SHELTER (4) PARKING STALLS WATER QUALITY POND ANDERSONVILLE NEIGHBORHOOD VINE DRIVE ALTA-VISTA NEIGHBORHOOD Existing Site STREETS PARK Streets Park Historical Context STREETS PARK Streets Park Proposed Tree Typ. Proposed Fence Native Grasses New ADA Parking (2) New Parking (13) Existing Basketball Court Core Area • Row Garden Plantings • Restroom • Shelter • Playground Equipment • Specialty Play Equipment Existing Parking Existing Shelter Existing Water Quality Pond Proposed Concrete Walk Alta Vista Neighborhood Buckingham Neighborhood Andersonville Neighborhood Existing Concrete Walk Along Lemay Vine Dr. 9thStreet Pollinator Gardens Multi-Use Turf 0 20 40 80 160’ Concept Plan STREETS PARK Streets Park Current Site Plan STREETS PARK Streets Park Mario Miguel Echevarria Functional Art Concepts STREETS PARK Streets Park Sugarbeet Climbing Structure Sugarbeet Climbing Structure Traditional Playground Equipment Sugarbeet Rail Car Benches Row Garden Plantings Flowering Trees Flowering Trees Streets Facility Building (Historic Sugarbeet Factory) Restroom Shade Trees Shelter Sugarbeet Rail Car Sliders Shelter Trellis Structure Core Area Renderings STREETS PARK Streets Park Restroom Shelter Shelter Trellis Structure Sugarbeet Rail Car Sliders Wood Fiber Playground Surfacing Sugarbeet Rail Car Sliders Railroad Tracks Turf Bands Sugarbeet Rail Car Benches Crusher Fines Paths Crusher Fines Paths Concrete Playground Edging Row Garden Plantings Existing Basketball Court Flowering Trees in Turf Bands Flowering Shrub Rows Core Area Renderings STREETS PARK Streets Park Proposed Tree Typ. Proposed Fence Native Grasses New ADA Parking (2) New Parking (13) Existing Basketball Court Core Area • Row Garden Plantings • Restroom • Shelter • Playground Equipment • Specialty Play Equipment Existing Parking Existing Shelter Existing Water Quality Pond Proposed Concrete Walk Alta Vista Neighborhood Buckingham Neighborhood Andersonville Neighborhood Existing Concrete Walk Along Lemay Vine Dr. 9thStreet Pollinator Gardens Multi-Use Turf 0 20 40 80 160’ Concept Plan Page 1 of 2 Park Planning & Development Department 215 N Mason St PO Box 580 Fort Collins, CO 80522 970-221-6618 fcgov.com/parkplanning Memorandum To: City of Fort Collins Parks & Recreation Board From: Kurt Friesen, Director of Park Planning and Development Date: June 27, 2018 RE: Key Park Planning Project Updates for June 2018 Poudre River Whitewater Park Approximately $2M of additional funding has been provided for the project, including a $1M contribution from Jack & Ginger Graham. The additional funding will provide for elements that were previously eliminated from the project, including the pedestrian bridge. Construction is anticipated to begin late August with site cleanup, tree work, utilities installation, and staging for river work, which will begin this fall. A groundbreaking celebration is currently being planned prior to the start of construction. Long View Trail Trail construction continues on-schedule. A majority of the paving is finished, bridges have been installed, crusher fine trail is installed, and fine grading is occurring on the sides of the trail. Anticipated completion is set for the beginning of July. A grand opening ceremony is being planned with Larimer County and the City of Loveland, and will take place mid-August. An invitation to the event will be sent to the Parks & Recreation Board when a date is finalized. Fossil Creek Trail Construction of the trail is tentatively scheduled to begin early July and be complete by November 2018. In addition to the trail connecting Shields Ave. to College Ave., a trail extension from Fossil Creek Drive to the Cathy Fromme Prairie underpass on the east side of Shields will also be included as part of the project. This connection will allow users of both Long View Trail and Fossil Creek Trail to remain on an off-street trail. Currently, there is a 5’ sidewalk which will be removed and replaced with the wider trail. Streets Park On June 28th, Nature in the City is hosting a neighborhood meeting at the park site where information about the pollinator garden, park construction, and the engineering of the Vine/Lemay bridge will be discussed. Construction for the park is anticipated to begin this summer/fall. The new name for the park is not yet finalized, with Beet Park and Sugar Mill Park as the finalists. More information about the park will be provided at this month’s Parks & Recreation Board meeting. City Park Refresh Both the neighborhood and community meetings were well attended, and provided City staff good information on citizen’s thoughts for the overall vision, proposed park elements and proposed phasing for the project. While there is majority support for the overall vision and project elements, there is Page 2 of 2 some opposition. City Council has directed staff to pause further outreach efforts to review the definition and scope of park refresh projects and define the character of community parks. As a follow- up to the April 2016 work session with Council regarding park refresh, a second work session with City Council is scheduled October 23 to discuss these items. Meeting materials are available on the project web page at www.fcgov.com/cityparktomorrow Crescent Park Crescent Park is in the final stages of construction with completion set for mid-summer. Irrigation work is complete, and the installation of sod and seeding is underway. Carolyn Braaksma, the artist chosen through Art in Public Places, is currently working on completing her artwork, and will install the pieces prior to the park grand opening. Park Planning & Development worked with Risk Management to ensure safety at the restroom overlook. Though the playground is currently open to the public, and site fencing has been removed, the park will officially open mid-summer with a grand opening celebration. Recreation Department PO Box 580 Fort Collins, CO 80522 970.221.6586 - fax fcgov.com/recreation Memorandum To: City of Fort Collins Parks & Recreation Advisory Board From: Bob Adams, Recreation Director Date: June 27, 2018 RE: Key Recreation Department Updates for June 2018 • Club Tico Reservations Update o Usage January - YTD # of Rentals Revenue  City/IGA Rental Rates 2 $112.75  Non-Profit Groups 21 $7,085.61  Community Groups 22 $8,299.75  Commerical 0 • Social Events 19 • Wedding/Receptions 11 • Dances 9 • Meetings 4 • Religious 2 • Father’s Day 5K Update o During the winter of 2018 Staff met with Green Events Colorado that run many races in Northern Colorado. Through a partnership the City of Fort Collins Recreation has given ownership of the race to Green events but through a contractual agreement the city receives 45% of the proceeds with no costs. T o The reason for this partnership was that Green events has the expertise and resources needed to run a large successful 5K. o Green events and city staff worked closely with the Foothills mall to move the event to the midtown location. This was a very popular spot for both participations as well as mall merchants. o In 2017 the Fathers Day 5K had 410 paid entrants, in 2018 under Green Events management the race grew to 550 paid participants. • City Park Pool Rentals – 27.7% increase from last year o Fridays 7 out of 12 o Saturday 8 out of 13 o Sunday 8 out of 13 • Ann Azari Lounge Dedication o Ann Azari Lounge Dedication on Friday, June 29, 2018 at 4:30 – 5:30 p.m. being held at the Fort Collins Senior Center at 1200 Raintree Drive. • Avalanche vs Eagles; o 3 on 3 recruiting event at EPIC Sunday July 1st from 4:30 to 7:30pm. o Free to the Public • Reduced Rate Metrics o Mass Registration Data o February - 372 Youth and Adult reduced fee enrollments with 40% registering on- line o May - 857 Youth and Adult reduced fee enrollments with 36% registering on-line! Youth, 445 Senior, 110 Adult, 348 Family, 1071 Reduced Fee Passes Sold 1974 Youth Senior Adult Family • BFO Update